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Data Provision Notices (DPNs)
We issue a Data Provision Notice each time we use our statutory power under section 259(1) of the Health and Social Care Act 2012 (the Act).
When we receive such a Direction or Request to collect information, we issue a Data Provision Notice to the appropriate providers of the required data. The Data Provision Notice provides details of the data collection including the purpose, benefits, how we intend to collect the information, form, manner, frequency and from which organisations. We also include any information governance, legal basis or burden/costs considerations.
Data Provision Notice procedure
In addition to publishing the Data Provision Notice, we seek to inform organisations which are within scope of the notice to provide data. Depending on the remit and method of data collection, organisations may need to take local action in order to comply with the Data Provision Notice. For example for GP Collections, practices may need to accept an offer to participate in the collection via the Calculating Quality Reporting Service (CQRS).
Questions about the procedure may be sent by email to our Data Standards Assurance Service: firstname.lastname@example.org
Organisations in scope of the notice are legally required under section 259(5) of the Act to provide the data set as specified by NHS Digital, in the published Data Provision Notice.
Data Provision Notice to provide NHS Digital with data to provide insight into the impact of coronavirus (COVID-19) on care provider settings that use care management software
Data Provision Notice to provide NHS Digital with cancer data from the Public Health England (PHE) controlled Cancer Registrations, Radiotherapy, Systemic Anti-Cancer Therapy and Rapid Cancer Registrations data sets.
Data Provision Notice to require submission to NHS Digital of data from providers participating in the COVID Oximetry @home programme, to support management information requirements and evaluation of the programme.
Data provision notices for data collections to identify and understand information about patients in England with or at risk of COVID-19.
Data Provision Notice to require the submission of activity data from NHS organisations to support planning and coordination of resources and services to support the COVID-19 response.
Data Provision Notices to provide NHS Digital with information about unpaid carers from the Department for Work and Pensions and Local Authorities, to assist with the identification of those members of the public who may be eligible for priority COVID-19 vaccinations.
Data Provision Notice to allow NHS Digital to act as joint data controller, with NHS England, in respect of COVID-19 vaccination status and vaccination adverse reaction data, submitted through the COVID-19 Vaccination Programme.
Data Provision Notice for the collection of information from the Child Protection - Information Sharing (CP-IS) system extract to NHS England for Covid-19 child health safeguarding actions.
Data Provision Notice to provide NHS Digital with prescribing and medicines data from up to 64 NHS hospitals using the Cerner and WellSky EPMA systems, to support COVID-19 analysis, planning and research activity.
Data Provision Notice to provide NHS Digital with prescribing and medicines data from NHS Health Boards in Scotland using WellSky HEPMA systems, to support COVID-19 analysis, planning and research activity.
Data Provision Notice for the extraction of General Practice data to be shared in support of vital planning and research for COVID-19 purposes.
Data Provision Notice to require the submission of data, for COVID-19 purposes, from the Healthcare Quality Improvement Partnership (HQIP) relating to audit data collected by the Royal College of Surgeons through the National Vascular Registry (NVR).
Data Provision Notices to provide NHS Digital with data from NICOR's National Cardiac Audit Programme to support the Secretary of State’s response to coronavirus (COVID-19).
Data Provision Notice to require the submission of data from the Healthcare Quality Improvement Partnership (HQIP) relating to the Sentinel Stroke National Audit Programme managed by King's College London on behalf of HQIP.
Data Provision Notice to provide NHS Digital with Sexual and Reproductive Health Activity Dataset (SRHAD) data for the period 1 April 2020 – 30 September 2020
Data Provision Notice to require the submission of data from Public Health England relating to COVID-19 testing, surveillance and hospitalisation, from the SGSS and CHESS systems.
Data Provision Notice to require the submission of cancer and rare diseases data from Public Health England to help improve the identification of patients who should be added to the Shielded Patient List
Data Provision Notice to require the submission of data from councils with adult social services responsibilities (CASSRs) to enable key aspects of the provision of adult social care to be assessed, at both national and local levels.
The Department of Health and Social Care has provided a Direction to NHS Digital to establish and operate a pilot system for the collection and analysis of client-level adult social care data from certain local authorities to support local health and care systems by providing a holistic view of how services are used.
Ambulance Clinical Outcomes (AmbCO) provides long term measures of Ambulance Service work based upon patient outcomes.
Data Provision Notice to require the submission of data from three ambulance services which have agreed to participate in a pilot of the proposed Ambulance Data Set.
Ambulance Systems Indicators (AmbSYS) identify pressures in the urgent and emergency care system and provide early warning of areas where patient care may not meet requirements. Ambulance Systems Indicators (AmbSYS) together with the Ambulance Clinical Outcomes (AmbCO) forms the Ambulance Quality Indicators (AQI) monthly publication.
The monthly ADWT: Direct Access Audiology waiting times return is used to monitor waiting times for direct access audiology services.
Data Provision Notice for breast and cosmetic implant registry (NHS providers) and breast and implant cosmetic registry (private providers).
Data Provision Notice to provide NHS Digital with data relating to breast implant procedures completed by both NHS and private healthcare providers in Northern Ireland, to include in the Breast and Cosmetic Implant Registry.
Data Provision Notice to require the submission of data from all acute trusts providing elective cancer services so that conformance to the cancer 62-day standard can be monitored.
Data Provision Notice for the collection of cancer waiting times.
Data Provision Notice to require the submission of general practice data in connection with the national Cardiovascular Disease Prevention Audit (CVDPREVENT Audit).
Children and Young People with an eating disorder, Referral to Treatment Times (CYPED) Data Provision Notice
This collection measures the waiting time to start of treatment, and to count those still awaiting treatment for children and young people with an eating disorder.
Data Provision Notice for Commissioning data sets (CDS), which support a range of payment, statistics and planning activities for the NHS.
Data Provision Notice to require the submission of data from providers of publicly-funded community health services, in relation to person-centred information for people who are in contact with those services.
MSITREPs - critical care bed capacity and urgent operations cancelled, is an official statistics collection. It is the primary source of information for briefing on critical care bed availability and transfers, plus the number of urgent operations cancelled. The figures are published monthly with a statistics press notice.
Data Provision Notice for the Data Services for Commissioners programme which provides anonymised patient-level data to commissioners for use in healthcare planning and payment within the NHS.
This data collection reports on the number and proportion of patients aged 75 and over admitted as an emergency for more than 72 hours in England who have been identified as potentially having dementia, having been appropriately assessed and referred on to specialist services.
Data Provision Notice for the collection of aggregated numbers of patients in England with a record of dementia diagnosis on their clinical record for General Practices in England.
Data Provision Notice for the collection of data to monitor the use of diabetes treatment and care transformation funds.
The monthly diagnostics waiting times and activity diagnostics collection is the primary source for diagnostics waiting times and activity for 15 key diagnostics tests. It is used to measure performance against the operational standard, that less than 1% of patients should wait 6 weeks or more for a diagnostics test.
The Early Intervention in Psychosis (EIP) collection is to report activity in order to measure waiting times to start of treatment, and to count those still awaiting treatment.
Data Provision Notice for the collection of anonymised data on patients who have been issued with a fit note under the Fit for Work scheme.
Data Provision Notice for the Emergency Care Data Set (ECDS). ECDS allows NHS Digital to provide information to support the care provided in emergency departments by including the data items needed to understand capacity and demand and help improve patient care.
The aim of the Estates Return Information Collection (ERIC) is to provide accountability to Parliament, the Government, and the public on NHS estates expenditure. The NHS spends approximately £9 billion to provide, maintain and service the physical NHS estate which supports the delivery of healthcare.
Data Provision Notice for the collection of data about patients with FGM being treated across the NHS.
The Family and Friends Test (FFT) aims to help improve patient experience in line with the Government's vision set out in the White Paper 'Equity and Excellence'. "FFT provides a simple, headline metric which, when combined with follow-up questions, can be used to drive cultural change and continuous improvement.
Providers of NHS funded ambulance and patient transport services have been required to make the opportunity to provide feedback through the FFT available to their patients since 1 April 2015 and submit data to NHS England each month.
Providers of NHS funded inpatient services have been required to make the opportunity to provide feedback through the friends and family test available to their patients since 1 April 2015 and submit data each month.
Community providers have been required to make the opportunity to provide feedback through the friends and family test available to their patients since 1 January 2015 and submit data each month.
Providers of NHS funded maternity services have been required to make the opportunity to provide feedback through the friends and family test available to their patients since 1 October 2013 and submit data each month.
Mental health providers have been required to make the opportunity to provide feedback through the friends and family test available to their patients since 1 January 2015 and submit data each month.
Providers of NHS funded outpatient services have been required to make the opportunity to provide feedback through the friends and family test available to their patients since 1 April 2015 and submit data each month.
The staff friends and family test was introduced in April 2014 to allow staff feedback on NHS services based on recent experience.
NHS Digital has been directed by NHS England to collect information about GP appointments in general practice
This collection will be used to provide a greater understanding of general practice services as part of the General Practice Forward View (GPFV), published in April 2016.
The purpose of this data collection is to improve the process for inviting patients to attend an eye screening appointment. This requirement is being implemented by the UK National Screening Committee (UK NSC) on behalf of Public Health England (PHE).
Read the Data Provision Notice for the GP workload tool. This includes the purpose, the benefits, the legal basis and the scope of the collection. It also contains background information.
Data Provision Notice to require the submission of general practice data to allow monitoring of progress towards commitments to increase the number of people with Severe Mental Illness receiving physical health checks.
Data Provision Notice to require the submission of general practice data to support the production of a range of primary care indicators covering the quality of care for people with learning disabilities
Data Provision Notice requiring submission of data to fulfil the requirements of the national Improving Access to Psychological Therapies (IAPT) Data Set
Data Provision Notice for individual GP level data.
This data collection is a development collection, and is likely to form part of the NHS England NHS 111 / Integrated Urgent Care monthly publication in the future.
This collection aims to collect information about when junior doctors in training receive notification of their rotas. NHS Improvement will use this data to work in collaboration with trusts to identify and resolve any problems with the notification process. The data will be shared as appropriate with relevant organisations involved with this workforce issue.
The KH03 is a quarterly collection from all NHS organisations that operate beds, open overnight or day only.
Data Provision Notice for the collection and analysis of medicines data. Discovery work is required to collect and analyse data from NHS providers who have agreed to participate, to work towards an eventual common specification or standard, for data collection.
NHS Digital has been directed by NHS England under section 254 of the Health and Social Care Act 2012; to establish and operate a system for the collection and analysis of the Maternity Services Data Set (MSDS).
The quarterly Mental Health Community Teams Activity Return (MHPrvCom) collection is used to collect data on the number of patients on Care Programme Approach (CPA) followed up within 7 days of discharge from psychiatric inpatient care, and the number of inpatient admissions gate kept by Crisis Resolution Home Treatment (CRHT) teams.
Data Provision Notice requiring submission of data to fulfil the requirements of the national Mental Health Services Data Set (MHSDS).
The monthly activity collection is is used to monitor changes in activity levels and to inform NHS planning.
This data is collected to monitor and measure the number of delays in discharging patients from a hospital bed who are medically fit to be discharged.
This collection enables patients and members of the public to understand where mixed sex accommodation is continuing at individual organisations.
The collection is required to monitor and assess Accident and Emergency (A&E) performance as set in the NHS Mandate and NHS Constitution
The national audit of pulmonary hypertension has been designed to deliver a reliable measurement system for pulmonary hypertension.
Data Provision Notice to provide NHS Digital with data relating to pulmonary hypertension service activity undertaken in Scotland. This forms part of the National Audit of Pulmonary Hypertension (NAPH) which operates across Great Britain.
Data Provision Notice for National diabetes audit (core audit). The main national diabetes audit known as the core audit collects information from GP practices and specialist services to look at if people with diabetes are receiving their annual care checks and are achieving their treatment targets along with if they have been offered structured education.
The National Diabetes Foot Care Audit (NDFA) is part of the National Diabetes Audit programme (NDA).
Collects data on ailments that can affect patients with diabetes. This helps hospital services act to reduce further harm to patients.
Data Provision Notice to request the submission of data from the National Paediatric Diabetes Audit, to allow the monitoring of the transition of young people to adult diabetes services.
The national pregnancy in diabetes audit provides a picture of the care provided to women with diabetes before and during pregnancy and the resulting outcomes for women and babies.
This collection aims to provide a national view of the wheelchair service by collecting information on the volume, expenditure, access to, and patient experience about wheelchair services to enable transparency and benchmarking. It aims to embed a culture of performance improvement and enable benchmark comparison of provider services.
Data Provision Notice to require submission to NHS Digital of data from NHS 111 providers in order to assess the effectiveness of the NHS 111 First service.
Data Provision Notice for NHS 111 Pathways NHS number.
This data collection shows demand and supply pressure across NHS 111 and integrated urgent care, to give early warning of where patient access and care may not meet requirements
Data Provision Notice for NHSBSA Medicines Data, supporting the Medicines Data programme to provide good quality data about all prescriptions dispensed or supplied in the community.
This data collection supports a number of frameworks and key work programmes, like the NHS Continuing Health Care (CHC) operating model and assurance framework, and the strategic improvement programme (which aims to achieve 0.8 billion efficiency savings in CHC by 2020).
Data Provision Notice for NHSmail account registration.
NHS surplus land collection 2019 (accelerating the release of public sector land for development) Data Provision Notice
Data Provision notice for the NHS surplus land collection 2019.
This data collection aims to monitor, at a ward level, the extent to which rota hours are being filled by registered nurses and midwives and unregistered care staff; and to monitor for acute trusts the care hours per patient day. Its key purpose is to gain re-assurance that wards are being safely staffed.
The Government set a national ambition to eliminate inappropriate OAPs in mental health services for adults in acute inpatient care by 2020-21.
Data Provision Notice for the Patient Level Information and Costing Systems (PLICS) data collection required to be submitted by Acute Trusts.
Data Provision Notice for the Patient Level Information and Costing Systems (PLICS) data collection required to be submitted by designated Ambulance providers.
Data Provision Notice for the Patient Level Information and Costing Systems (PLICS) data collection required to be submitted by designated Mental Health and IAPT providers.
This collection will collect and assure information about NHS plans and how organisations intend to deliver against national expectations and deliverables, set out each in the planning guidance.
Data Provision Notice to show how NHS providers are delivering the Prevent duty. This data is collected from NHS trusts and foundation trusts in the Home Office priority areas.
The quarterly child immunisation v2 (ChildIM2)collection is an interim collection until the Children and Young People's Health Services (CYPHS) data set (being renamed the Community Services Data Set, CSDS) is able to report on childhood immunisations.
This data collection monitors the number of last minute cancellations of elective operations for non-clinical reasons.
The reference costs collection collects costs from all NHS providers, the data collected is the average unit cost of providing a service.
The monthly Referral to Treatment (RTT): 18 Weeks RTT waiting times collection is used to measure performance against the operational standard, that more than 92% of patients on incomplete RTT pathways should not have been waiting more than 18 weeks from referral.
This data collection aims to monitor the assessment of the level sepsis screening and rapid application of antibiotics; including commissioners and provider organisations and for assessing whether trusts are meeting the CQUIN target levels.
Data Provision Notice to support the Government's sexual health strategy objective to reduce unintended pregnancies. Monitoring of activity at Clinical Commissioning Group (CCG) level enables commissioners to understand which of their population groups are accessing sexual and reproductive health services and the services they are receiving.
Data Provision Notice to provide NHS Digital with data to support the initial discovery and piloting of the national reporting of surgical devices and implants in health care settings.
A Data Provision Notice for the collection of data to inform the theatre data set discovery work being undertaken across a number of secondary care providers (discovery sites), including NCIP pilot sites, as part of the National Clinical Improvement Programme (NCIP).
This data collection aims to support the NHS England learning disability programme.
Data Provision Notice to support a direction from Public Health England on behalf of Department of Health to NHS Digital.
This data collection aims to to review the numbers and proportion of adult hospital admissions aged 18 and over who are being risk assessed for Venous Thromboembolism (VTE) to allow for the administering of appropriate prophylaxis based on national guidance from the National Institute for Health and Clinical Excellence (NICE).
The Workforce Race Equality Standard (WRES) data collection presents findings from the collection for the nine WRES indicators covering staff experience, by NHS trust and region.