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Data collections

We manage a number of data collections covering many aspects of health and social care and collected from a wide variety of NHS trusts, local authorities, and independent-sector organisations.

Data collections and coronavirus (COVID-19) response

We are capturing critical information to inform national planning and operational response around coronavirus (COVID-19). We continue to gather information for a number of other important services.

We are aware of the information demands on frontline organisations involved in treating patients with COVID-19, so are reviewing other collections for opportunities to reduce the burden of data submission for these organisations involved in treatment. 

We are pausing the collection and publication of some data to release NHS capacity to support the response to coronavirus (COVID-19). Check individual data collections to find out if a specific collection is affected, and find more information including a full list of collections and releases affected on the NHS England website under the heading COVID-19 and the production of statistics.

Please flag any urgent concerns in respect of data collections and optimisation to our data.collections@nhs.net mailbox.

Requests for new data access should continue to be directed to our National Service Desk at ssd.nationalservicedesk@nhs.net.

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A

Accounts Payable Data Collection

Accounts payable data illustrates actual expenditure of NHS care providers and complements the purchase order data collection which illustrates only what an organisation has ordered. It is sourced from the General Ledger.


Ambulance Clinical Outcomes (AmbCO)

Ambulance Clinical Outcomes (AmbCO) collects information on four clinical outcome indicators as part of the wider Ambulance Quality Indicators (AQI) for ambulance services in England. NHS England publishes this collection every month.


Ambulance Systems Indicators (AmbSYS)

Ambulance Systems Indicators (AmbSYS) include: ambulance response times, call answer times, ambulances assigned to incidents, counts of incidents resulting in transport to an Emergency Department, or elsewhere and incidents resolved on the scene or on the telephone.


Assuring Transformation (AT)

NHS Digital is working in partnership with NHS England on the Assuring Transformation collection. Previously managed by NHS England, NHS Digital assumed responsibility for this collection in January 2015. Previous information about the collection and documents to support management of patient objections for commissioners and patients are available on the NHS England website.


Audiology waiting time - direct access (ADWT)

This collection holds data on the number of referral to treatment (RTT) completed pathways and incomplete pathways for Direct Access Audiology (DAA).


C

Cancer 62 Day Patient Tracking List (CANPTL)

Cancer 62 Day Patient Tracking List (CANPTL) data collection.


Cancer Waiting Times Data Collection (CWT)

The national cancer waiting times system collects data about how cancer patients move through stages of their treatment, which is then used to monitor performance against targets, and to help plan services locally.


Child Immunisations (GP): RETIRED

Child Immunisations (GP) quarterly collection evaluates the childhood immunisation programme in England at general practice level. The official statistic is the COVER (Cover of Vaccination Evaluated Rapidly) surveillance scheme collected by Public Health England at Local Authority level.


Children and Young People with an Eating Disorder Waiting Times (CYP ED)

In England, under the NHS Constitution, patients 'have the right to access certain services commissioned by NHS bodies within maximum waiting times, or for the NHS to take all reasonable steps to offer a range of suitable alternative providers if this is not possible'.


Collection Portal (SDCS)

The Collection Portal is a ‘view only’ functionality of SDCS that allows data collection owners to monitor their own data collections.


Continuing Healthcare and NHS-funded Nursing Care (CHC)

‘NHS Continuing Healthcare’ (NHS CHC) is a package of ongoing care that is 100% funded solely by the NHS where the individual has been found to have a ‘primary health need’ as set out in the National Framework for NHS Continuing Healthcare and NHS-funded nursing care.


Cover of Vaccination Evaluated Rapidly (COVER)

The Cover of Vaccination Evaluated Rapidly (COVER) surveillance scheme evaluates the Child Immunisation Programme in England coverage for vaccines delivered before the age of 5. It replaces the Child Immunisation (GP) quarterly collection.


D

Dementia Assessment and Referral Return (DAR) Data Collection

The dementia assessment and referral return data collection reports on the number and proportion of patients aged 75 and over admitted as an emergency for more than 72 hours in England who have been identified as potentially having dementia, who are appropriately assessed and, where appropriate, referred on to specialist services.


Diabetes Transformation Metrics (DIAB)

The diabetes transformation dashboard is updated quarterly to enable CCGs, STPs, regional and national teams to monitor improvements in outputs and outcomes across the four diabetes treatment and care programme priority areas.


Diagnostics Waiting Times and Activity (DM01)

The monthly diagnostics waiting times and activity return collects data on waiting times and activity for 15 key diagnostic tests and procedures. It contains aggregate level data submitted by providers, broken down by commissioner.


E

Electronic Prescribing and Administration (EPMA) Data in Secondary Care under the COVID-19 Direction

Since December 2020 NHS Digital has established a daily collection of data from electronic prescription and administration systems. This data relating to medicines prescribed and administered to patients is sourced from secondary care NHS trusts in England.


Excel calculation settings guidance

Guidance about the excel calculation function to support users submitting data through the Strategic Data Collection Service (SDCS).


F

Friends and Family Test (FFT) data collection

The Friends and Family Test (FFT) is an important feedback tool that supports the fundamental principle that people who use NHS services, should have the opportunity to provide feedback on their experience.


Friends and Family Test (FFT) Staff collection

The Staff Friends and Family Test (FFT) is a feedback tool which enables NHS staff to give regular feedback about their organisation as a place to work and to receive care/treatment.


G

General Practice Annual Electronic Self-Declaration (eDEC)

All GP practices must complete the eDEC every year to confirm details of their premises, services and other requirements.


General practice data collections

The General Practice Annual Electronic Declaration (eDEC), General Practice complaints collection (K041b) and GPIT Digital Maturity Index Assurance Indicators data collections will be available through the SDCS collection system.


General Practice Data for Planning and Research (GPDPR)

NHS Digital’s daily collection of GP data will provide data to support vital health and care planning and research.


General Practice Forward View (GPFV)

General Practice Forward View (GPFV) data collection.


Generic medicines and special medicinal products (quarterly information)

Manufacturers, importers and wholesalers of generic medicines and special medicinal products are required to provide the Department of Health and Social Care every quarter, with information about their purchases and/or NHS sales of generic medicines and special medicinal products as part of the Health Service Products (Provision and Disclosure of Information) Regulations 2018.


GPIT Digital Maturity Assurance Directions 2019 (CCG Questionnaire 2019/2020)

The CCG Questionnaire is part of the Primary Care Digital Maturity Assurance Tool which allows the NHS to assess the effectiveness of the GP IT Operating Model and provide insight to support investments in digital services in General Practice.


I

IAPT Workforce collection: RETIRED

In 2016 the Five Year Forward View for Mental Health set out a commitment to expand IAPT services and improve quality, with a view to increasing access to psychological therapies for an additional 600,000 people with common mental health problems each year by 2020/21. This report also reiterated a commitment from the General Practice Forward View to move 3000 mental health therapists into primary care by March 2020.


ICU-HDU Influenza Surveillance: RETIRED

A national mandatory collection, the UK Severe Influenza Surveillance System (USISS) is operating to report the number of confirmed influenza cases admitted to Intensive Care Units (ICU) and High Dependency Units (HDU) and number of confirmed influenza deaths in ICU/HDU across England.


Integrated Urgent Care Aggregate Data Collection Monthly (IUC ADC Monthly)

Read the background to the Integrated Urgent Care Aggregate Data Collection Monthly (IUC ADC Monthly), find submission dates and view user guidance for the Strategic Data Collection Service (SDCS) for General Collections.


Integrated Urgent Care Aggregate Data Collection Weekly (IUCADCWeekly)

Integrated Urgent Care (IUC) describes a range of services including NHS 111 and Out of Hours services, which aim to ensure a seamless patient experience with minimum handoffs and access to a clinician where required.


Integrated Urgent Care Forecasting Activity Collection (IUCFAC)

This collection aims to collate information to aid tactical and strategic decision making to improve service delivery and efficiency of the Integrated Urgent Care service. 


Integrated Urgent Care Minimum Data Set (IUC MDS): RETIRED

The 'IUC MDS' collects data on the IUC Services across England. It is currently being developed and will over time replace the existing 'NHS111 Minimum Data Set'. Data will be published on the NHS England website once deemed of sufficient quality.


J

Junior doctors data collection

This data collection intends to assess if junior doctors in training receive notification of: their generic work schedules a minimum of 8 weeks before they start new rotations, and their duty rosters a minimum of 6 weeks before they start new rotations.


K

KHO3 Quarterly Bed Availability and Occupancy

The KH03 is a quarterly collection from all NHS organisations that operate beds, open overnight or day only. It collects the total number of available bed days and the total number of occupied bed days by consultant main specialty.


KO41A Hospital and Community Health Services Complaints Collection

The hospital and community health services complaints data collection (KO41a).


KO41b Primary Care (GP and Dental) Complaints Collection

Primary Care (GP and Dental) Complaints Collection (KO41b).


L

Lifestyles

Lifestyle publications cover a range of topics including smoking, alcohol, drug use, obesity and contraception. Some of these publications are sourced from surveys commissioned by us, while suites of compendia publications present a range of data on the topic from a variety of sources.


Long Length of Stay Discharge Patient Tracking List (LLOS DPTL)

Find out about the Long Length of Stay Discharge Patient Tracking List (LLOS DPTL) data collection.


M

Mental Health Acute - Annual Uses of the Mental Health Act 1983 in English Acute Trusts (MHA Acute): RETIRED


Mental Health Community Teams Activity (MHProvComm)

The Quarterly Mental Health Community Teams Activity return collects data on the number of patients on Care Programme Approach (CPA) followed up within 7 days of discharge from psychiatric inpatient care, and the number of inpatient admissions gate kept by Crisis Resolution Home Treatment (CRHT) teams.


Mixed-Sex Accommodation (MSA)

The mixed sex accommodation data collection allows users to understand the extent to which mixed sex accommodation is happening within individual NHS organisations.


Monthly Activity Return (MAR): RETIRED

RETIRED: The monthly activity return collects data relating to elective and non-elective inpatient admissions (FFCEs) and outpatient referrals and attendances for first consultant outpatient appointments.


Monthly Trust Situation Reports (MSitAE) data collection

The weekly and monthly Accident and Emergency (A&E) attendances and emergency admissions collection collects the total number of attendances in the specified period for all A&E types, including minor injury units and walk-in centres, and of these, the number discharged, admitted or transferred within four hours of arrival.


Monthly Trust Situation Reports (MSitRep)

Find out about Monthly Trust Situation Reports (MSitRep), including the collection frequency, a background to the collection, launch and submission dates and guidance.


MSitDT Delayed Transfers of Care (DTOC) Return Data Collection

The monthly situation report – delayed transfers of care collects the total delayed days during the month for all patients delayed throughout the month.


N

N111WSI2 - NHS 111 weekly situation report: RETIRED

The NHS 111 weekly situation report was a national mandatory collection and monitors demand and the capability of providers.


National Diabetes Audit – Integrated Specialist Survey (NDA ISS)

NHS Digital have been tasked with a deliverable to create an integrated specialist survey across the programme which encompasses all modules/workstreams.


National Diabetes Inpatient Audit (NaDIA) - Hospital Characteristics (HC)

National Diabetes Inpatient Audit (NaDIA) - Hospital Characteristics (HC) data collection.


NHS111FIRST

The NHS 111 First programme encourages patients to call NHS 111 for triage before attending A&E services. The information is used to monitor and evaluate the NHS 111 First programme, and also helps to identify where changes are needed to optimise benefits.


NHS111PS – NHS 111 Patient Experience Surveys

Providers of NHS 111 / IUC Services should, for each of the contract areas where they provide these services, survey their callers to gather feedback, and supply that data to NHS England every six months. This supplements the NHS 111 telephony data collected by NHS England and published monthly.


P

Patient Level Information and Costing System (PLICS) Data Collections

NHS Improvement's Costing Transformation Programme (CTP) was established to implement Patient Level Information and Costing Systems (PLICS) across Acute, Mental Health, Ambulance and Community providers.


Patient Online Management Information (POMI)

Patient Online is an NHS England programme designed to support GP Practices to offer and promote online services to patients, including access to coded information in records, appointment booking and ordering of repeat prescriptions.


Personal Health Budget (PHB)

A Personal Health Budget (PHB) is one way of personalising people's care to ensure they get the care they need. A personal health budget is an amount of money to support a person's identified health and wellbeing needs, planned and agreed between the person and their local NHS team, or with a partner organisation on behalf of the NHS (e.g. local authority).


Planning collections

The planning collections support the 2020/2021 planning round, and is the method by which commissioners will submit activity and performance plans for the coming year to NHS England.


Prevent

This data collection aims to demonstrate how NHS Providers are delivering the key elements of the Duty. These include identified Prevent Leads, delivery of awareness training, the level of referrals made and the engagement with relevant partnership forums that coordinate the Prevent Strategy at local and regional levels.


Primary care commissioning activity report (PCAR)

The PCAR supports greater assurance and oversight of NHS England’s primary care commissioning responsibilities.


Purchase Order (PO) collection and the Purchase Order Validation (POV) collection

The Purchase order collection and the Purchase order validation collection collect data for purchase orders for goods and services and data where the purchase order does not reflect the actual price paid for the goods or services and where an adjustment needs to be made.


Q

Quality Premium Local Assessment (QPLA) 2017/18: RETIRED

This collection is for CCGs to submit the results of the two locally assessed elements of the 2017/18 scheme.


Quarterly Hospital Activity (QAR): RETIRED

RETIRED: Quarterly activity data relating to inpatients (elective) and outpatients.


Quarterly Monitoring of Cancelled Operations Return (QMCO)

Quarterly Monitoring of Cancelled Operations Return (QMCO) data collection.


Quarterly Wheelchair Data Collection (QWC1)

The national wheelchair data collection is part of the programme of work focused on improving wheelchair services and was first introduced in July 2015. Its used to understand NHS wheelchair services in England and support commissioners and providers to improve services.


R

Reference Costs (Ref Costs)

Collecting the average unit costs to National Health Service trusts and NHS foundation trusts of providing defined services in a given financial year to NHS patients.


Referral to Treatment Waiting Times (RTT)

Consultant led Referral to Treatment (RTT) waiting times data collection.


S

Serious Mental Illness (SMI)

This collection asks CCGs to report quarterly on the number of people on the General Practice Severe Mental Illness register who are receiving a comprehensive physical health check in primary care settings.


Sexual and Reproductive Health Activity Data Set (SRHAD) Collection

The Sexual and Reproductive Health Activity Data set (SRHAD) is made up of anonymised patient-level data submitted once a year.


Smoking Status at Time of Delivery (SATOD) data collection

The Smoking Status at Time of Delivery (SATOD) collection covers information on the number of women smoking and not smoking at time of delivery (child birth). Clinical Commissioning Groups (CCGS) are required to submit data on smoking status at time of delivery every three months.


Social care collection materials 2019

Social care collection materials for the 2018-19 reporting year.


Social care collection materials 2020

Social care collection materials for the 2019-20 reporting year.


Social care collection materials 2021

Social care collection materials for the 2020-21 reporting year.


Social Care Collections

The Data Collections team are involved in a number of social care collections listed below.


Social Care User Surveys (ASCS and SACE Data Collections)

Each year we carry out user surveys to get feedback from service users. Survey information is gathered by councils with social services responsibility, and these pages contain guidance for them.


Spend Comparison Service

The Spend Comparison Service provides benchmarking and spend analytics on purchase order data from across all of NHS England’s providers. The service is comprised of two data collections; the Purchase Order collection and the Purchase Order Validation collection.


Staffing nursing midwifery and care staff (NStfFil)

Staffing: Nursing, midwifery and care staff data collection.


Stop Smoking Services Collection

The Stop Smoking Services Quarterly Return is a Public Health England (PHE) central return used to monitor the delivery of Stop Smoking Services (prior to 1 April 2013 this was a Department of Health (DH) return).


Strategic Data Collection Service (SDCS)

The Strategic Data Collection Service (SDCS) is a secure data collection system used by health and social care organisations to submit data.


Strategic Planning and Long Term Plan collections 2019-2020

The Strategic Planning and Long Term Plan collections support the 5 year strategic planning exercise as laid out in the Long term Plan Implementation Framework.


T

Transformation Indicator Return (TIR)

The Learning Disability Programme is all about improving health and care services, so that more people with a learning disability, autism or both can live in the community, with the right support, and close to home.


V

Venous Thromboembolism (VTE) Risk Assessment Collection

The Venous Thromboembolism (VTE) Risk Assessment Collection collects the number and proportion of admitted patients aged 16 and over in England who have been risk assessed for VTE. It was first made mandatory in June 2010 and data has been published quarterly from 2010.  


W

Winter Daily 111 collection

NHSE will access the data via the SDCS portal and will compile the data into an Excel report by 2pm each day.


Workforce

1.3 million people make up the NHS workforce, all contributing towards the effectiveness of the NHS.


Workforce Disability Equality Standard (WDES)

Workforce Disability Equality Standard (WDES) data collection.


Workforce Race Equality Standard (WRES)

Implementing the Workforce Race Equality Standard (WRES) is a requirement for NHS commissioners and NHS healthcare providers including independent organisations, through the NHS standard contract