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Accounts Payable Data Collection

Accounts payable data illustrates actual expenditure of NHS providers and complements the purchase order data collection, which illustrates only what an organisation has ordered. It is sourced from the General Ledger.

Frequency: monthly


Background to the collection

The Accounts Payable Data Collection is part of the Spend Comparison Service.

The data collections are partly automated in partnership with NHS NEP and NHS Shared Business Services (SBS) and complemented with manual submissions through the Strategic Data Collection Service (SDCS).

Please note that the NHS Spend Comparison Service data collections rely on submissions of full datasets across spend categories for the respective time periods, not merely a subset of data for specific categories.

If you are a customer of NHS NEP, please do not make manual submissions. NHS England automatically gets the accounts payable data from NHS NEP for their customers and integrate this on your behalf.

If you are a customer of NHS SBS, please do not make manual submissions. NHS England automatically gets the accounts payable data from NHS SBS for their customers and integrate this on your behalf.

If you are not a customer of the above for invoice processing and using their systems, please manually submit your accounts payable data.

The window for data submission for the Accounts Payable collections falls within the first two weeks of each calendar month. Trusts must submit the previous months data during the two-week window.

Submitted data is processed towards the end of each calendar month and will be made available for analysis via the dashboards no later than the first of the following month.


Submission dates

Data period

Submission start date

Submission end date

April 2023 1 May 2023 15 May 2023
May 2023 1 June 2023 15 June 2023
June 2023 3 July 2023 17 July 2023
July 2023 1 August 2023 15 August 2023
August 2023 1 September 2023 15 September 2023
September 2023 2 October 2023 16 October 2023
October 2023 1 November 2023 15 November 2023
November 2023 1 December 2023 15 December 2023
December 2023 2 January 2024 16 January 2024
January 2024 1 February 2024 15 February 2024
February 2024 1 March 2024 15 March 2024
March 2024 2 April 2024 16 April 2024

Guidance

Find guidance on submitting data through the Strategic Data Collections Service.

More detailed information about the SCS data submissions can be found via the Central Commercial Function Hub.

Request access for the CCF Hub.


Further information

Last edited: 30 January 2024 2:48 pm