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You can only download a template from SDCS when the reporting period it's linked to is open. This prevents users from downloading old versions of the data template that are no longer accepted by SDCS.
On the top ribbon, navigate to the ‘Submissions’ drop down and then select ‘New’.
You'll be taken to the ‘Submissions’ page. If you have multiple open reporting periods that you can submit again, select which collection you would like to make a submission against. This will enable the ‘Download Proforma’ button. Click to download the latest version of the template.
You can also check the latest version number which is displayed next to the ‘Download Proforma’ button.
You are not required to download a new version of the template for every reporting period. You can continue to use the same template if the version has not changed. You only need to download a new version if there is a significant change to the template. You'll be informed of this in advance and the new version number will also be displayed here.
SDCS works on minor and major versioning. A minor up version is by a decimal and a major up version is by a whole number. If there is a major change, a new template will have to be downloaded.
Here are two examples of minor and major versioning:
Minor version changes: You have downloaded version 1 of the template and there is a minor change, therefore the latest version is 1.1. You can continue to complete and submit version 1 or download the minor change. Usually minor changes are formatting changes or are changes that only affect specific users. Therefore, only the affected users would need to download the latest change. While changes are only minor, you can continue to use earlier version of the template.
Major version changes: You have downloaded version 1 of the template and there is a major change, therefore the latest version is version 2. Version 1 or any iteration of version 1 (1.1, 1.2 for example) will not be accepted by SDCS and you'll have to download the latest version. Major changes are much more significant changes to the template (such as a new question) that affects all users. It's mandatory to download every new major up version.
Complete your data
Depending on your version of Excel, you may be required to enable macros. When you first open the template, you might be presented with a security warning which prompts you to enable macros. If you notice this yellow ribbon when you first open the template, please click ‘Enable Content’.