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Cancer Waiting Times Data Collection (CWT)

The national Cancer Waiting Times (CWT) system allows NHS providers to record data derived from patient care activity. This data can be used to monitor cancer waiting times targets or plan service improvements. As a patient moves through the stages of their treatment pathway data on referrals, treatments and diagnosis are derived from care records locally (decisions on how to collect these data from local systems are made locally).

After collection, the cancer waiting times data can be queried by NHS organisations, cancer networks and the Department of Health to provide reports and feedback on the progress towards meeting these targets.

The national cancer waiting times monitoring dataset guidance v11.0 provides information on inter-provider transfers (new logic) and faster diagnosis standard requirements of cancer waiting times, and seeks to ensure staff from both informatics and clinical teams understand the data they need to be reporting on.  

Frequency: Monthly

The Cancer Waiting Times Database will be shut down at 5pm on the Upload Deadline dates below. This is to allow the reports to be generated overnight. The system will become available at 9am the following morning, at which point the newly generated reports will be available.

Uploads must be submitted to the upload queue before 5pm on the Upload Deadline dates below in order for the data to be included in the generated reports. The upload process will be allowed to fully process all entries in the queue before the reports are generated.

We recommend that you aim to complete uploads a few days prior to the deadlines, to allow time to check your data and make any necessary corrections.

Records can be manually created or modified using the Record screen up until the time when the system is closed down at 5pm on the Upload Deadline dates below.

Monthly data submissions

There is limit of 8,500 records per bulk upload on the Cancer Waiting Times system. 

 

Whilst the six-month revisions are still open to bulk submission changes, you can break up any submissions over 8,500 records by using time periods (i.e. one submission per month) when creating bulk files through your data collection and reporting systems (i.e. Infoflex/Somerset/ or other local system).

Report generation

Reports are generated on the first working day following the on screen edits deadline.   

 

Quarterly reports are automatically generated by the system from the monthly reports.  That is, the quarterly reports do not include changes to months 1 and 2 of the quarter as was the case on the Open Exeter system.   

 

Both monthly and quarterly reports are updated via revisions whereby twice per year revisions to April to September, and October to March data are processed.

Months required to be submitted Bulk upload deadline On screen edits deadline Reports generated Report generation date

September 2020

30 October 2020

02 November 2020

September 2020, Q2 2020/21

03 November 2020

October 2020

01 December 2020

02 December 2020

October 2020

03 December 2020

Revisions April 2020 to September 2020

01 December 2020

02 December 2020

Revised final: April 2020 to September 2020, Q1 2020/21, Q2 2020/21

03 December 2020

November 2020

04 January 2021

05 January 2021

November 2020

06 January 2021

December 2020

02 February 2021

03 February 2020

December 2020, Q3 2020/21

04 February 2021

January 2021

02 March 2021

 

03 March 2021

January 2021

04 March 2021

 

Patient activity Valid dataset for submission Monthly report published
June 2020 2.0 Dataset August 2020
July 2020

2.0 Dataset
2.1 Dataset

September 2020
August 2020 2.0 Dataset
2.1 Dataset
October 2020
September 2020 2.0 Dataset
2.1 Dataset
November 2020
October 2020 2.0 Dataset
2.1 Dataset
December 2020
November 2020 2.0 Dataset
2.1 Dataset
January 2021
December 2020 2.1 Dataset February 2021

 

To raise an issue with the Cancer Waiting Times System contact the National Service Desk at NHS Digital:

National Service Desk
Email: ssd.nationalservicedesk@nhs.net
Phone: 0300 303 5035

To raise an issue regarding policy, procedure or national statistics contact the Cancer Waiting Times team at NHS England email england.cancerwaitsdata@nhs.net.

Cancer Network Codes

The National Cancer Waiting Times system now uses the same set of Cancer Network codes as used by the Cancer Action Team and the Department of Health.

Cancer Waiting Times (CWT): GPDR information

Why and how we process your data in the Cancer Waiting Times (CWT) system, and your rights.

NHSE CWT Statistics Page

NHSE Cancer Page

Last edited: 13 November 2020 2:32 pm