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Providers

Information and training for providers using the NHS e-Referral Service (e-RS), as well as guidance and help to make the most of the system. You can also learn about benefits and best practice.

The benefits of using e-RS

Benefits for service providers include:

  • providing support for process change and service re-design
  • a significant reduction in Did Not Attend (DNA)
  • an increase in the appropriateness of referrals

Productivity and efficiency can be improved by:

  • a reduction in staff time spent processing referrals, including electronic storage of referral letters and a reduction in the number of paper records transported across different sites and departments
  • less time spent by NHS staff ringing patients or sending out letters to arrange appointments

Find out more about realising the benefits.

Implementing e-RS

If you've not implemented e-RS, find out how to get started.

Access the professional application (N3 only).

Find out what smartcard business functions are available through e-RS, or find out more about smartcards.

Directory of Services

Find out how to create and maintain services on the Directory of Services.

Directly bookable services

Find out how to move to direct bookings (N3/HSCN connection required).

Slot availability issues

If you're unable to book an appointment, find out how to manage and minimise appointment slot issues. You can also find out about the benefit of matching manual booking ranges for appointments with e-Referral Service polling ranges.

Slot issue reports can be found within reports and statistics.

Making the most of e-RS

Named clinician functionality

Find out how the named clinician functionality works.

Advice and Guidance

Advice and Guidance (A&G) allows one clinician to seek advice from another. Unlike creating a booking request, where a number of providers can be selected, Advice and Guidance is a communication between two clinicians. Find out more about the tool.

Clinical Assessment Service

Find out more about the management of Clinical Assessment Service (CAS).

Did Not Attend referrals

We've put together a guide on how to action Did Not Attend (DNA) referrals.

Referral Assessment Services 

Referral Assessment Services (RAS) support complex care pathways, such as gastroenterology and cardiology, where it's not always clear whether a patient needs a consultant appointment or a diagnostic test.

A RAS set up by the provider will ensure patients' referrals are triaged correctly.

Further information and support materials can be found on the Referral Assessment Services page.

Training and support

Help function

You can access information from the Help function within the e-RS application, or if you're on an N3/HSCN connection you can access it without logging in.

Training environment

The NHS e-Referral programme provides a training environment for end users. This mirror live e-RS and allow training on a life-like system, without the risk of accessing or altering real data. Access to the training environment can be requested by contacting ereferralstraining@nhs.net.

Please read synthetic test data page if you are considering using test patient/services in the live e-RS environment.

Microsoft Teams training sessions

The e-RS programme team provides training sessions using Microsoft Teams. Find out more about available dates on the below sessions:

Training materials

For quick reference guides, videos and learning materials, visit our document library. Some learning materials are also located on the e-Learning for Healthcare (e-LfH) learning management system. If you haven't got an e-LfH account, please register.

Training resources such as lesson plan and trainer presentation can be requested by emailing the programme team.

Training forum

The National training forum has been established to provide open and regular communication channels between the e-RS national training team and a representative panel of e-RS trainers from the NHS and independent sector.

Guidance and implementation resources

Bulk service updates - for guidance and recommendations on bulk service updates, which allow service provider organisations to directly configure the Patient Administration Systems (PAS) for multiple Directly-Bookable Services, rather than updating each service individually.

Best practice guidelines - these help organisations comply with the contractual requirements of the NHS Standard Contract and to understand the importance of using the e-RS correctly, to deliver safe and effective patient care.

Information security and patient information sharing - find out how to ensure you use the NHS e-Referral Service to comply with the principles of information security.

Independent sector provider guidance - information detailing the end to end process for independent sector providers from service concept to patients attending their appointment.

Outpatient Pathway Modelling Tool

The Outpatient Pathway Modelling Tool (OPMT) compares a service provider's current referral management processes with a best practice process model and identifies where savings in time and costs can be made.

To get started, read the user guide and then launch the tool.

More resources can be found in our document library.

Last edited: 2 April 2020 4:15 pm