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Business roles - NHS e-Referral Service
This guidance contains a list of all of the available Registration Authority codes as well as the recommended roles for each professional user.
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Registration authority codes
Registration Authority codes (RA codes) are assigned to professional users’ smartcards to give them access to the correct functions within the NHS e-Referral Service. The codes that are assigned will allow users to create and process referrals appropriately depending on their job role. In this guidance we have recommended the minimum role or roles that each user will require to carry out the basic tasks of their profession, although more may be required for some users.
Full list of RA codes
RA activity |
RA activity code |
Business function (e-RS role) |
---|---|---|
Manage Outbound Referrals |
B1101 |
Referring Clinician |
Proxy Manage Outbound Referrals |
B1102 |
Referring Clinician Admin |
Manage Outbound Appointments |
B1103 |
Referring Admin |
Manage Inbound Referrals |
B1110 |
Service Provider Clinician |
Proxy Manage Inbound Referrals |
B1115 |
Service Provider Clinician Admin |
Manage Inbound Appointments |
B1120 |
Service Provider Admin |
Perform CAB Appointments Line |
B1105 |
BMS Admin |
Maintain Service Configurations and Workgroups |
B1107 |
Service Definer |
Maintain Commissioned Services |
B1106 |
Commissioner |
Maintain Service Selection Guidance |
B1108 |
Referrer Rights Manager |
Perform Information Analyst |
B1130 |
Information Analyst |
Manage Indirect Appointments |
B1140 |
Booking Manager |
Manage Additional Requirements |
B1145 |
Additional Requirements Manager |
GP/referring clinician
RA activity |
RA activity code |
Business function (e-RS role) |
---|---|---|
Manage Outbound Referrals |
B1101 |
Referring Clinician |
Notes
- This NHS e-Referral Service role should only be allocated to organisations authorised to refer NHS patients – please liaise with your local commissioners if required.
- This role is the minimum required for any organisation referring NHS patients. The other roles are Proxy Manage Outbound Referrals and Manage Outbound Appointments.
Practice manager
RA activity |
RA activity code |
Business function (e-RS role) |
---|---|---|
Proxy Manage Outbound Referrals |
B1102 |
Referring Clinician Admin |
Maintain Service Configuration and Workgroups |
B1107 |
Service Definer |
Notes
- This NHS e-Referral Service role should only be allocated to organisations authorised to refer NHS patients – please liaise with your local commissioners if required.
- This role is the minimum required for any organisation referring NHS patients. The other roles are Manage Outbound Referrals and Manage Outbound Appointments.
- Referring Clinician Admin (RCA) is a delegated authority role. A minimum of one Referring Clinician role is required in order to ‘refer on behalf of’ the delegating clinician. See the NHS Digital website for more information on clinical responsibility when delegating actions.
- The Service Definer role is valid for all organisations.
Medical secretary
Authority to refer on behalf of a GP/Referring Clinician
RA activity |
RA activity code |
Business function (e-RS role) |
---|---|---|
Proxy Manage Outbound Referrals |
B1102 |
Referring Clinician Admin |
Notes
- This NHS e-Referral Service role should only be allocated to organisations authorised to refer NHS patients – please liaise with your local commissioners if required.
- This role is the minimum required for any organisation referring NHS patients. The other roles are Manage Outbound Referrals and Manage Outbound Appointments.
- Referring Clinician Admin (RCA) is a delegated authority role. A minimum of one Referring Clinician role is required in order to ‘refer on behalf of’ the delegating clinician. See the NHS Digital website for more information on clinical responsibility when delegating actions.
Practice admin
RA activity |
RA activity code |
Business function (e-RS role) |
---|---|---|
Proxy Manage Outbound Referrals |
B1103 |
Referring Admin |
Manage Additional Requirements |
B1145 |
Additional Requirements Manager |
Notes
- This NHS e-Referral Service role should only be allocated to organisations authorised to refer NHS patients – please liaise with your local commissioners if required.
- This role is the minimum required for any organisation referring NHS patients. The other roles are Manage Outbound Referrals and Manage Outbound Appointments.
- The Additional Requirements Manager role is valid for all organisations.
Clinical commissioning group (CCG) staff
Involved in the creation of commissioning rules, services and referrer rights rules.
RA activity |
RA activity code |
Business function (e-RS role) |
---|---|---|
Maintain Service Configuration and Workgroups |
B1107 |
Service Definer |
Maintain Commissioned Services |
B1106 |
Commissioner |
Maintain Service Selection Guidance |
B1108 |
Referrer Rights Manager |
Notes
- The Service Definer role is valid for all organisations.
- The Commissioner and Referrer Rights Manager roles are only valid under commissioning organisations including CCGs and area teams.
Consultant
RA activity |
RA activity code |
Business function (e-RS role) |
---|---|---|
Manage Inbound Referrals |
B1110 |
Service Provider Clinician |
Proxy Manage Inbound Referrals |
B1115 |
Service Provider Clinician Admin |
Notes
- The Service Provider roles are the minimum roles required to provide services on e-RS and manage referrals received into them.
- The Service Provider roles are valid under all organisations who receive referrals via e-RS for NHS funded care.
- Service Provider Clinician Admin (SPCA) is a delegated authority role. A minimum of one Service Provider Clinician role is required in order to ‘log-in on behalf of’ the delegating clinician. See the NHS Digital website for more information on clinical responsibility when delegating actions.
Clinician in outpatients department
RA activity |
RA activity code |
Business function (e-RS role) |
---|---|---|
Manage Inbound Referrals |
B1110 |
Service Provider Clinician |
Proxy Manage Inbound Referrals |
B1115 |
Service Provider Clinician Admin |
Notes
- The Service Provider roles are the minimum roles required to provide services on e-RS and manage referrals received into them.
- The Service Provider roles are valid under all organisations who receive referrals via e-RS for NHS funded care.
- Service Provider Clinician Admin (SPCA) is a delegated authority role. A minimum of one Service Provider Clinician role is required in order to ‘log-in on behalf of’ the delegating clinician. See the NHS Digital website for more information on clinical responsibility when delegating actions.
Medical secretaries in a hospital
RA activity |
RA activity code |
Business function (e-RS role) |
---|---|---|
Proxy Manage Inbound Referrals |
B1115 |
Service Provider Clinician Admin |
Manage Inbound Appointments |
B1120 |
Service Provider Admin |
Manage Additional Requirements |
B1145 |
Additional Requirements Manager |
Notes
- The Service Provider roles are the minimum roles required to provide services on e-RS and manage referrals received into them.
- The Service Provider roles are valid under all organisations who receive referrals via e-RS for NHS funded care.
- Service Provider Clinician Admin (SPCA) is a delegated authority role. A minimum of one Service Provider Clinician role is required in order to ‘log-in on behalf of’ the delegating clinician. See the NHS Digital website for more information on clinical responsibility when delegating actions.
- The Additional Requirements Manager role is valid for all organisations.
Outpatients department manager
RA activity |
RA activity code |
Business function (e-RS role) |
---|---|---|
Manage Inbound Appointments |
B1120 |
Service Provider Admin |
Manage Indirect Appointments |
B1140 |
Booking Manager |
Manage Additional Requirements |
B1145 |
Additional Requirements Manager |
Notes
- The Service Provider roles are the minimum roles required to provide services on e-RS and manage referrals received into them.
- The Service Provider roles are valid under all organisations who receive referrals via e-RS for NHS funded care.
- The Booking Manager role is valid for Service Providers of indirectly bookable services.
- The Additional Requirements Manager role is valid for all organisations.
Admin in outpatients department
RA activity |
RA activity code |
Business function (e-RS role) |
---|---|---|
Manage Inbound Appointments |
B1120 |
Service Provider Admin |
Manage Additional Requirements |
B1145 |
Additional Requirements Manager |
Notes
- The Service Provider roles are the minimum roles required to provide services on e-RS and manage referrals received into them.
- The Service Provider roles are valid under all organisations who receive referrals via e-RS for NHS funded care.
- The Additional Requirements Manager role is valid for all organisations.
Secondary care involved in the Directory of Services
RA activity |
RA activity code |
Business function (e-RS role) |
---|---|---|
Maintain Service Configurations and Workgroups |
B1107 |
Service Definer |
Notes
- The Service Definer Role is valid for all organisations.
Information/performance department (referrer or provider)
RA activity |
RA activity code |
Business function (e-RS role) |
---|---|---|
Perform Information Analysis |
B1130 |
Information Analyst |
Notes
- The Information Analyst role is valid for all organisations.