We have provided guidance on the three data items provided and the code list for these data items is available from the annex.
New gender identity code
The NHS data dictionary definition of this item is: The gender identity of a person as stated by the person.
This new data items should therefore capture how patients tell providers they would like their gender to be recorded and referred to by the service.
This data item should be completed using information provided by the patient as part of registrations and/or care contacts. It should not be completed by linkage to the NHS spine or assumed/inferred by the service.
This means it may not match the gender recorded by other NHS services. The gender identity selected by a patient within a service should never be overwritten by information provided directly from other services or via the NHS Spine.
This new gender identity data item is now the priority for providers to collect, largely replacing the previous item used.
New: Gender identity same as birth indicator
The NHS data dictionary definition of this item is: An indication of whether the person's gender identity is the same as their gender assigned at birth.
This data item should be completed using information provided by the patient as part of registrations and/or care contacts. It should not be completed by linkage to the NHS spine or assumed/inferred by the service.
No change: Person stated gender code
The NHS data dictionary definition of this item is: The gender of a person. Person Stated Gender Code is self declared or inferred by observation for those unable to declare their person stated gender.
This item was intended to be collected from the patient as part of patient registrations on provider systems. In some instances it is being completed through linkage with the NHS Spine but this should never overwrite the gender a patient identified as to the provider.
From 1 October 2021, when v5.0 of the MHSDS was implemented, this data item is now a low priority as it does not reflect best practice in recording gender identity. It has been retained as it matches the gender data item in the NHS spine and so retaining it avoids any potential issues with data linkage and matching. It also aligns with the gender data item included in the Professional Record Standards Body’s Core Information Standard v2.0, which defines a set of information that can potentially be shared between systems in different sites and settings, among professionals and people using service.
Providers are not required to collect data to complete this data item in the MHSDS from patients. If a local need to ask patients for this information is identified then it should be made clear that what is being requested is the gender identity that may be held for the patient on other NHS systems not their current gender identify to avoid duplication of information collection.
If a provider’s record system requires that the data is completed and or linked to the NHS Spine this will not impact on data quality assessments for the provider but there is no requirement to have that linkage in place for the purpose of providing data to the MHSDS.
The inclusion of this data item will be reviewed in future versions of the MHSDS.