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Mental Health Services Data Set

The Mental Health Services Data Set (MHSDS) collects data from the health records of individual children, young people and adults who are in contact with mental health services. The data is re-used for purposes other than their direct care and as such is referred to as a secondary uses data set. It defines data items, definitions and information extracted or derived from local information systems.

The rigorous collection process ensures that the data is reliable, comprehensive and nationally consistent.

From September 2019 all data should be uploaded via the new Strategic Data Collection Service (SDCS) cloud using the MHSDS v4.0 IDB

 

From April 2020 all data should be uploaded via the new Strategic Data Collection Service (SDCS) cloud using the MHSDS v4.1 IDB

The MHSDS brings together information captured on clinical systems as part of patient care. It covers:

  • adult and children's mental health
  • learning disabilities or autism spectrum disorder
  • Children and Young People Improving Access to Psychological Therapies (CYP-IAPT) services
  • early intervention care pathway

The MHSDS covers not only services provided in hospitals but also outpatient clinics and in the community, where the majority of people in contact with these services are treated.

Scope

In scope

All activity relating to people who receive specialist secondary mental health care services and have, or are thought to have, a mental illness; or who receive specialist secondary learning disabilities or autism spectrum disorder services and have, or are thought to have, a learning disability or autism spectrum disorder is within scope of the MHSDS.

The scope of the data set requires record level data submission from services as follows.

For each person attending a service located in England:

  • if the person is wholly funded by the NHS – data submission for that person is mandatory
  • if the person is partially funded by the NHS – data submission for that person is mandatory
  • if the person is wholly funded by any means that is not NHS – data submission is optional

For each person attending a service located outside England, but commissioned by an English CCG or NHS England specialised commissioner, data submission is optional.

It may be that the person has:

  • a mental illness
  • a learning disability 
  • an autism spectrum disorder
  • any combination of mental health, learning disability or autism spectrum disorder needs

Out of scope

The following areas are currently out of scope and should not be included within MHSDS:

  • any patient receiving treatment through a specialist mental health, learning disabilities or autism spectrum disorder care provider but is not thought to have a mental illness, learning disability or autism spectrum disorder, for example smoking cessation services, addictions and substance misuse services, some alternative therapy services or some counselling services
  • mental health, learning disabilities, and autism spectrum disorder services provided only at a primary care level (such as within general practices or adult IAPT)

See our submission tracker, a list of organisations who submit data to the MHSDS and are deemed to be in scope.

NHS funded care providers must submit MHSDS data

It is mandatory for NHS funded care providers, including independent sector providers, to submit MHSDS data. The decision to submit MHSDS data for non-NHS funded clients is now optional.

Read how to submit data to the MHSDS.

The MHSDS applies to all service providers and organisations that provide specialist secondary mental health, learning disabilities and autism spectrum disorder services. Further information can be found on the submissions update page.

Multiple submission window model for MHSDS

A multiple submission window model for the Mental Health Services Data Set (MHSDS) will be available to providers from 1 April 2020.

This will enable providers to resubmit data for each full financial year. Please refer to the details on our submissions page for further information.

The MHSDS is a national information standard

MHSDS v4.0 (DCB0011) defines the data items, definitions and associated value sets to be extracted or derived from local information systems.

Version 4.0 of the MHSDS (Amd 30/2018) was accepted as an Information Standard by the Data Coordination Board (DCB) and an Information Standards Notice (ISN) was published on 3 October 2018. MHSDS v4.0 mandates data collection from 1 April 2019.

Version 4.1 of the MHSDS has been proposed as a minor update which was published on 9 October 2019 and due for implementation from the April reporting period 2020.

Find out how to submit data to the Mental Health Services Data Set including the submissions timetables.

The associated ISN's and standard documentation can be found on the DCB0011 publication page.

Previous versions of the MHSDS are available on the government national archives site.

How the Mental Health Services Data Set is used

The MHSDS is used for:

  • commissioning services
  • clinical audit
  • research
  • service planning
  • inspection and regulation
  • monitoring government policies and legislation
  • local and national performance management and benchmarking
  • national reporting and analysis

The MHSDS is the data source used by Mental Health Currencies and Payment (formerly PbR). As such, the Mental Health Care Clusters, and Mental Health Clustering Tool are implemented through the MHSDS.

MHSDS is also planned to be the source of the learning disabilities payment system once requirements are determined.

MHSDS statistics offer a comprehensive national picture of the use of specialist mental health, learning disabilities or autism spectrum disorder services in England. It can be used by:

  • policy makers
  • commissioners
  • mental health service users
  • members of the public

Contact details

If you have a general enquiry about Mental Health or Maternity data sets, please email our Contact Centre on enquiries@nhsdigital.nhs.uk or telephone us on 0300 303 5678.

If you require any operational support using SDCS cloud, please contact the National Service Desk 0300 303 5035 or ssd.nationalservicedesk@nhs.net.

Further information

  1. internal

    Submit data to the Mental Health Services Data Set

    All providers of specialist secondary mental health, learning disabilities and autism spectrum disorder services should submit to the Mental Health Services Data Set (MHSDS). This page explains how.

  2. internal

    Mental Health Services Monthly Statistics

    This monthly statistical release makes available the most recent MHSDS data from January 2016 onwards and replaces the Monthly MHLDS Reports (last published in February). The release provides the most up to date information available about care given to users of NHS funded secondary mental health, learning disability and autism services for all ages in England.

  3. internal

    Mental Health Services Data Set (MHSDS) submission update

    The MHSDS applies to all service service providers and organisations that provide specialist secondary mental health, learning disabilities and autism spectrum disorder services. This report shows those providers providing a submission compared to those NHS Digital currently consider to be in scope for the collection.

  4. internal

    Keeping patient data safe

    We are the guardians of patient data, making sure it's protected, and only ever used for the good of health and care. We advise health and care on cyber and data security.

Last edited: 31 March 2020 11:37 am