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Submitting data for the MSDS to the Strategic Data Collection Service (SDCS) cloud

From May 2019 the Strategic Data Collection Service (SDCS) Cloud is the submission tool for the Maternity Services Data Set (MSDS) v2.0.

Service providers must have a registered account to submit MSDS data through SDCS Cloud. 

 

Once registered with the SDCS you can follow our guidance on how to submit MSDS data

MSDS v2.0 submission dates

Data submissions for Maternity Services are based upon fixed reporting periods. There is a period of approximately two months for each submission to be undertaken. Data submissions are required on a monthly basis; the timetable for 2019/20 is below.

Month

Submission window opens

Submission window closes (end of)

June 2019 

01/07/2019

31/08/2019

July 2019 

01/08/2019

30/09/2019

August 2019 

01/09/2019

31/10/2019

September 2019 

01/10/2019

30/11/2019

October 2019 01/11/2019 31/12/2019
November 2019  01/12/2019 31/01/2019
December 2019 01/01/2020 29/02/2020
January 2020 01/02/2020 31/03/2020
February 2020 01/03/2020 30/04/2020
March 2020 01/04/2020 31/05/2020

What data to submit

The MSDS requirements are set out in the MSDS v.2.0 (DCB1513) information standard. The standard defines the data items, definitions and associated value sets to be extracted or derived from local information systems.

During the submission window, providers can make as many submissions as are needed. Any files submitted to and accepted by the SDCS overwrite previously submitted files. It is therefore imperative that providers thoroughly check their data submission as there are no opportunities to re-submit data for a time period once this portal has closed.

Once the window closes the 'last good file' present will be made available for national analysis and reporting.

Read how to implement MSDS v2.0 and access tools and guidance. 

How to submit data to the MSDS

MSDS v2.0 XML Schema and optional Intermediate Database (IDB)

The MSDS is submitted to NHS Digital using an XML file that is compliant with the MSDS v2.0 XML Schema. The XML schema has been developed along with an MSDS Intermediate Database (IDB) tool that can be used as an alternative to the XML schema to enable providers to load or copy their data into the provided table structure for submission to the MSDS. To access the MSDS v2.0 XML Schema or IDB you will need to register and create an account through the link on the TRUD homepage

XML Schema Version 2.0 

The Maternity Services Data Set XML Schema Version 2.0 is available on the TRUD website within NHS Data Model and Dictionary XML Schemas under the categories on the left of the page.

Intermediate Database (IDB)

The Maternity Services Data Set (MSDS) intermediate database tool for MSDS v2.0 is available on the TRUD website within Data Set Development Services Tools,  under the heading Categories on the left of the page.  

The intermediate database for MSDS v2.0 is a Microsoft Access database and must be provided in this format. You may also find it useful to read the intermediate database guidance.  

Submitting MSDS data for the first time

You will need to register to use the submission portal and supply a data user certificate (DUC) form. To register and authenticate an account for the SDCS Cloud refer to the User Registration Guidance available through the SDCS website

 

Other tasks

  • Contact the National Service Desk if you are experiencing issues and require operational support in using SDCS cloud on 0300 303 5035 or email ssd.nationalservicedesk@nhs.net
  • Contact the NHS Digital Enquiries team on 0300 303 5678  or email enquiries@nhsdigital.nhs.uk to raise a general MSDS enquiry.
Last edited: 23 September 2019 2:43 pm