Some of the content that NHS Digital publish in our documents is protected by copyright law. This includes some of the clinical assessment tools and outcome measures used for collection in our national data-sets.
To reduce the cost and burden of obtaining permissions to use these tools, NHS Digital operates the Copyright Licensing Service to do this work on your behalf. The service maintains a library of tools available for use across health and social care.
Find details of the library and how to apply for permission to use the tools.
New content added to library
New tools are now available to request from our library to support the implementation of our data sets.
Supporting implementation of the Improving Access to Psychological Therapies Data Set v2.0 are the:
- Body Image Questionnaire Weekly (BIQ)
- Brief Pain Inventory (BPI)
- Diabetes Distress Scale (DDS)
- Health Anxiety Inventory (HAI)
- Irritable Bowel Syndrome - Symptom Severity Scale (IBS-SSS)
- Impact of Events Scale (IES)
- iMTA Productivity Cost Questionnaire (iPCQ)
- Mobility Inventory (MI)
- Obsessive Compulsive Inventory (OCI)
- Panic Disorder Severity Scale (PDSS)
- Patient Experience Questionnaire (PEQ)
- Penn State Worry Questionnaire (PSWQ)
- Social Phobia Inventory (SPIN)
- Work and Social Adjustment Scale (WSAS)
Supporting implementation of a future version of the Mental Health Services Data Set:
- Perinatal POEM
- Problem Gambling Severity Index (PGSI)
- Recovering Quality of Life (ReQoL)
Supporting implementation of a future version of the Community Services Data Set:
- Clinical Frailty Scale (CFS)
- Karnofsky Performance Status Scale
- Musculoskeletal Health Questionnaire (MSK-HQ)
- Needs Provision Complexity Scale (NPCS)
- Palliative Care Phases of Illness
How to register with the Copyright Licensing Service
Organisations involved in delivering and improving health and social care in the UK can apply to us for licences. This includes suppliers who provide services or software.
If you're unsure if your organisation qualifies please email firstname.lastname@example.org.
Before you can apply for any licences you must first register your organisation.
If you would like to check if your organisation is already registered please email email@example.com. An organisation only needs to be registered with us once to be covered by the law.
- Read and fully understand the Sub-Licence General Terms Agreement. These are the legal conditions that you will be accepting on behalf of your organisation.
- Complete page 1 of the form, making sure you read the definitions of applicant type on page 2 (section C) carefully. These definitions are specific to this registration process and are not the usual NHS definitions.
- Make sure the applicant is someone senior enough in your organisation, able to enter into a binding legal agreement with NHS Digital (director-level or head of service, for example). Instructions on how to register additional users will be sent to you later.
- The form must contain the applicant’s own email address and not that of an assistant or deputy.
- Obtain the applicant's signature in wet ink at 'By' in the Licensee section on page 8.
- Scan and email the completed form to firstname.lastname@example.org with the subject 'New Registration Request' and the name of your organisation.
- Please ensure that all 8 pages of the form are returned.
- The form must be emailed from the applicant’s mailbox – the legal agreement must be communicated directly with the applicant.
- If you are unable to email it, please post it to: NHS Digital Copyright Licensing Service, c/o Commercial Support, 1st Floor, 1 Trevelyan Square, Boar Lane, Leeds, LS1 6AE.
- If you choose to post the form please also notify us by email.
- A confirmation email should be received indicating that your application is being processed. If you do not receive an email, please contact us by emailing email@example.com to confirm we have received it.
Posting the form can lead to a significant delay, so email is preferred.
Please note: the £1 fee mentioned in the documentation is a nominal fee and no payment is expected.
After you send the form:
- an authorised signatory from NHS Digital will sign and date the agreement to make it binding
- a scanned copy will be sent for your records within 10 working days
- we will send your organisation's unique Licensing Service ID - you must keep this safe as it's needed to request specific licences for the tools and measures
- we will ask you for details of who you wish to request licences within your organisation (approved users).
Registrations can be refused or delayed if you do not follow the instructions above carefully.
How to request tools and measures
After registering with the Copyright Licensing Service any approved users can apply for licences by completing a Content Request form.
Your organisation's unique Licensing Service ID, supplied when registering with us, will be required.
Your organisation must adhere to the legal terms of the agreements, together with any specific conditions that the copyright owner has requested.
These will be sent to you when you request the licences and must be read thoroughly. They do not need to be signed and returned.
Your application for licences for individual tools may be refused and we will always tell you why. If this happens we will help you contact the copyright owner directly.
Enquiries or questions
If you have any questions or need any help please address them directly to firstname.lastname@example.org.
We are unable to provide a telephone enquiry service but emails are processed as quickly as possible.
Due to the nature of the service we must have a detailed audit trail of all communications available at all times so we rely on email.
Whether you obtain content through the Copyright Licensing Service or an alternative route, you are responsible for ensuring that you act in accordance with the law at all times. You must satisfy yourself on the legality surrounding your intended use of any content (for example, by contacting the copyright owner directly, conducting investigations or taking independent legal advice).
It's your responsibility to continually assess the applicability of, and then comply with, all relevant laws, regulations and good industry practice relating to the content or its use, including but not limited to all applicable laws, regulations and good industry practice in relation to medical devices and data protection.
Further information on medical devices can be found on the Medicines and Healthcare Products Regulatory Agency website, and in relation to software as a medical device in particular the Medical Device Regulation page on GOV.UK.
Further information on data protection issues can be found on the Information Commissioner's website.