Skip to main content

Submitting IAPT data

All organisations that provide NHS funded IAPT services in England must submit data. This page explains the data you need to submit and how.

How to implement the IAPT data set

To assist new and existing users during implementation of the IAPT data set, please refer to the IAPT v2.0 implementation planning template which provides details of relevant activities during implementation.

You can also refer to the full implementation guidance available from the DCB1520 information standard. Section 3.5 contains a step-by-step guide for new and existing users.

Data required from 1 September 2020

The requirements specification, available from the DCB1520 information standard, defines the scope of the data set, what is required from providers and how NHS Digital will assess that a provider has complied with submitting the data to meet this legal requirement.

IAPT Data Set v2.0 – DCB1520 Amd 14/2019

Version 2.0 of the IAPT Data Set received approval from the Data Coordination Board to start collection from 1 September 2020.

The ISN and formal standard documentation for IAPT v2.0 is published on the DCB1520 webpage.

Update – 30 October 2019

A corrigendum has been published on the DCB1520 webpage to provide notice of corrections to version 2.0 of the Improving Access to Psychological Therapies (IAPT) Data Set. The corrections relate to:

  • inclusion of an Integrated IAPT-LTC indicator
  • correction to an error in the format listed for a data item
  • amendment to group notes for IDS004EmpStatus
  • amendment to UID for a data item

The updated Technical Output Specification, Data Model, System Conformance Checklist and SNOMED mapping documents, have been updated and published below that reflect these changes.

Document Current version Last updated
IAPT v2.0 Technical Output Specification 2.0.26 17 December 2020
IAPT v2.0 Data Model 2.0.15 18 October 2019
IAPT v2.0 User Guidance 1.3 27 October 2020
Mapping guidance from v1.5 to v2.0 3.0 19 February 2020
IAPT v2.0 Terminology Mapping Guidance 3.3 17 July 2020
Intermediate Database (IDB) Guidance 1.0 12 February 2021
IAPT v2.0 System Conformance Checklist 2.0.14 20 February 2020
IAPT data set fair processing guidance  1.0 23 April 2020 
IAPT v2.0 Guidance for submitting data on individuals in the Perinatal Period 1.0 13 May 2020
IAPT data set guidance for recording internet enabled therapy 1.0 15 July 2020

*Employment advisers in IAPT data handbook

3.0  

*Please note that the Employment advisers in IAPT data handbook is published on the IAPT Future collaboration platform, part of the Future NHS collaboration platform. If you do not have a Future NHS collaboration platform account, you can click on the following link and follow the registration process: Future NHS collaboration platform

Pilot data guidance

Version 2.0 now contains all of the necessary data requirements for the Employment Advisers and integrated health pilots collections, so these requirements will no longer be detailed in separate specifications.

How to submit data via SDCS Cloud

The IAPT Data Set is changing its submission platform, from the Bureau Service Portal (BSP) to the Strategic Data Collection Service (SDCS Cloud), for version 2.0.

For information and guidance on the SDCS Cloud, including how to register for a user account and guidance on submitting data, please see the Strategic Data Collection Service (SDCS) Cloud web page.

IAPT Intermediate Database (IDB)

The intermediate database (IDB) is now available for download for IAPT v2.0 submissions from September 2020 data onwards.  Before submission, your data must be entered into the latest version of the IDB.  The intermediate database (IDB) is a tool which enables the collation of data for submission of the IAPT data.  It is a Microsoft Access database and data must be provided in this format. Once all data has been uploaded to the IDB, NHS Digital can extract the data as a whole and begin processing it.  For further information about preparing for submissions using the IDB, please see the IDB Guidance from the list of documentation provided in the 'Data required from 1 September 2020' section.

The database can only be accessed and downloaded from the NHS Digital Technology Reference Data Update Distribution (TRUD) pages.  Previously the IDB was available to users via the NHS Digital Contact Centre, however this is no longer applicable.

If you are not already registered on TRUD, you can register via the link on the TRUD homepage. Once registered, the IDB is located via the ‘data set development services tools’ link and new users will need to click on ‘licences’ which will enable a ‘download’ link to open.

Data quality

When you submit data to SDCS Cloud, the system generates a report describing the data quality errors and warnings present in your submission. 

In July 2020, we ran a webinar which explored data quality issues and provided guidance on how to improve data quality in your submissions.

Monthly submission dates

 

Activity month

Submission window opens

Submission window closes at 11:59:59pm

Submission Platform

Dec 20 (R) & Jan 21 (P)

Mon 01 Feb 2021

Thu 25 Feb 2021

SDCS Cloud

Jan 21 (R) & Feb 21 (P)

Mon 01 Mar 2021

Thu 25 Mar 2021

SDCS Cloud

Feb 21 (R) & Mar 21 (P)

Thu 01 Apr 2021

Thu 29 Apr 2021

SDCS Cloud

Mar 21 (R) & Apr 21 (P)

Sat 01 May 2021

Fri 28 May 2021

SDCS Cloud

April 21 (R) & May 21 (P)

Tues 01 June 2021

Fri 25 June 2021

SDCS Cloud

May 21 (R) & June 21 (P)

Thu 01 July 2021

Tues 27 July 2021

SDCS Cloud

June 21 (R) & July 21 (P)

Sun 01 Aug 2021

Thu 26 Aug 2021

SDCS Cloud

July 21 (R) & Aug 21 (P)

Wed 01 Sept 2021

Mon 27 Sept 2021

SDCS Cloud

Aug 21 (R) & Sept 21 (P)

Fri 01 Oct 2021

Wed 27 Oct 2021

SDCS Cloud

Sept 21 (R) & Oct 21 (P)

Mon 01 Nov 2021

Thu 25 Nov 2021

SDCS Cloud

Oct 21 (R) & Nov 21 (P)

Wed 01 Dec 2021

Wed 29 Dec 2021

SDCS Cloud

Nov 21 (R) & Dec 21 (P)

Sat 01 Jan 2022

Fri 28 Jan 2022

SDCS Cloud

Dec 21 (R) & Jan 22 (P)

Tues 01 Feb 2022

Fri 25 Feb 2022

SDCS Cloud

Jan 22 (R) & Feb 22 (P)

Tues 01 Mar 2022

Fri 25 Mar 2022

SDCS Cloud

Feb 22 (R) & Mar 22 (P)

Fri 01 Apr 2022

Fri 29 Apr 2022

SDCS Cloud

Mar 22 (R) & Apr 22 (P)

Sun 01 May 2022

Fri 27 May 2022

SDCS Cloud

Download a PDF of the IAPT submission timetable until March 2021 and IAPT submission timetable From April 2021-March 2022.  

Keep up to date with IAPT data set news and updates

There are various ways that you can keep up to date with the latest IAPT news and information.

Mental health information updates

The mental health information update newsletter is issued once a month and contains the latest news on the mental health and IAPT data sets. You can subscribe to these updates

Mental health data hub 

The mental health data hub is a collection of interactive dashboards and useful links covering mental health data in England. 

Events

SDCS Cloud show and tell for CSDS providers July 2020

In July 2020 we ran a webinar which explored data quality issues and provided guidance on how to improve data quality in your submissions.

Employment Advisors in IAPT Webinar, 18 June 2020 - Webinar recording

IAPT v2.0 implementation webinars

As part of the IAPT v2.0 implementation process, a number of implementation webinars were held for providers, suppliers and other stakeholders, to provide further information and guidance regarding the implementation of the changes in the IAPT v2.0 data set.

Please note that any references to the IAPT v2.0 launch date may be out of date and should be disregarded.

The correct IAPT v2.0 go-live date is referenced throughout this web page.

IAPT providers and system suppliers events – November 2019 

Thank you to everyone who came to our IAPT stakeholder events, held in Leeds and London during November. We hope attendees found the updates useful and the feedback we received on the day was invaluable. Please follow the link below to view the presentations slides from the events:

Contact us

If you have a general enquiry about the data set, contact us at enquiries@nhsdigital.nhs.uk or telephone us on 0300 303 5678.

Further information

  1. internal

    IAPT pilot collections

    We currently maintain two pilot data collections for IAPT services, which are submitted alongside the core IAPT Data Set by those services involved in the pilots.

Last edited: 24 February 2021 2:47 pm