Skip to main content

Submitting data for the CSDS to the Strategic Data Collection Service (SDCS) cloud

The Strategic Data Collection Service (SDCS) Cloud is the submission tool for the Community Services Data Set (CSDS) v1.5.

How to register to submit data to CSDS

Providers must submit CSDS data via the Strategic Data Collection Service in the Cloud (SDCS Cloud) using a registered account.

Learn more about the Strategic Data Collection Service (SDCS) including how to register for a user account and guidance on submitting data


CSDS v1.5 and v1.6 submission dates

Data submissions for Community Services are based upon fixed monthly reporting periods. Each reporting period allows for an initial Primary (P) submission and a final Refresh (R) submission.

NHS Digital will use the 'last good' file that has passed validation by the submission deadline for national reporting purposes.

Reporting period Submission window open Submission window closes 11:59:59 pm (16th working day until April 2022, then 10th working day after)
November 2021 Refresh (R)
December 2021 Primary (P)
Thursday 23 December 2021 Tuesday 25 January 2022
December 2021 Refresh (R)
January 2022 Primary (P)
Wednesday 26 January 2022 Tuesday 22 February 2022 
January 2022 Refresh (R)
February 2022 Primary (P)
Wednesday 23 February 2022 Tuesday 22 March 2022 
February 2022 Refresh (R)
March 2022 Primary (P)
Wednesday 23 March 2022 Tuesday 26 April 2022 
March 2022 Refresh (R)
April 2022 Primary (P)
Wednesday 27 April 2022 Tuesday 24 May 2022
April 2022 Refresh (R)
May 2022 Primary (P)
Wednesday 25 May 2022 Thursday 16 June 2022
May 2022 Refresh (R)
June 2022 Primary (P)
Friday 17 June 2022 Thursday 14 July 2022

June 2022 Refresh (R)

July 2022 Primary (P)
Friday 15 July 2022 Friday 12 August 2022

July 2022 Refresh (P)

August 2022 Primary (P)

Saturday 13 August 2022 Wednesday 14 September 2022
August 2022 Refresh (R)
September 2022 Primary (P)
Thursday 15 September 2022 Friday 14 October 2022
September 2022 Refresh (R)
October 2022 Primary (P
Saturday 15 October 2022 Monday 14 November 2022
October 2022 Refresh (R)
November 2022 Primary (P)
Tuesday 15 November 2022 Wednesday 14 December 2022
November 2022 Refresh (R)
December 2022 Primary (P)
Thursday 15 December 2022 Monday 16 January 2023

December 2022 Refresh (R)

(Last v1.5 submission)
Tuesday 17 January 2023 Tuesday 14 February 2023

January 2022 Primary (P)

(First v1.6 submission)
February 2023* Exact date TBC Tuesday 28 February 2023*
January 2023 Refresh (R)
February 2023 Primary (P)
Wednesday 1 March 2023* Tuesday 14 March 2023
February 2023 Refresh (R)
March 2023 Primary (P)
Wednesday 15 March 2023 Tuesday 18 April 2023

* To support transition to version 1.6, the submission windows for January primary and January refresh/ February primary data have been designed to allow an opportunity for January primary data to be submitted and providers to be able to get post deadline extract reports to help data quality improvements.

* The window for June refresh closes on the  9th working day due to transition to version 1.6

** To support transition to version 1.6, the submission windows for July primary/refresh and August primary data have been designed to allow an opportunity for July primary data to be submitted and providers to be able to get post deadline reports to help data quality improvements.


What data to submit

The CSDS requirements are set out in the CSDS v1.5 (DCB1069) information standard. The standard defines the data items, definitions and associated value sets to be extracted or derived from local information systems.

During the submission window, providers can make as many submissions as are needed. Any files submitted to and accepted by the SDCS Cloud overwrite previously submitted files. It is therefore imperative that providers thoroughly check their data submission as there are no opportunities to re-submit data for a reporting period once this portal has closed.

You may also find it useful to read the SDCS Cloud data quality guide.

Once the window closes the 'last good file' present will be made available for national analysis and reporting.

Read how to implement CSDS v1.5 and access tools and guidance.


How to submit data to the CSDS

CSDS v1.5.1 XML Schema and optional Intermediate Database (IDB)

The CSDS is submitted to NHS Digital using an XML file that is compliant with the CSDS v1.5.1 XML Schema. The XML schema has been developed along with an CSDS Intermediate Database (IDB) tool that can be used as an alternative to the XML schema to enable providers to load or copy their data into the provided table structure for submission to the CSDS. To access the CSDS v1.5 XML Schema or IDB you will need to register and create an account through the link on the TRUD homepage.

Community Services Data Set XML Schema Version 1.5.1

The Community Services Data Set XML Schema Version 1.5.1 is available on the TRUD website from the NHS Data Model and Dictionary XML Schemas categories on the left of the page.

Intermediate Database (IDB)

The Community Services Data Set (CSDS) intermediate database tool for CSDS v1.5 is now available on the TRUD website and can be downloaded by clicking on the Data Set Development Services tools link on the left of the page. 

The intermediate database for CSDS v1.5 is a Microsoft Access database and must be provided in this format.


Submitting CSDS data for the first time

You will need to register to use the submission portal and supply a data user certificate (DUC) form.

Learn more about how to register and authenticate an account for the SDCS Cloud


SDCS Cloud webinar

In July 2020, we hosted a webinar which included a demonstration of SDCS Cloud and a general question and answer session on the go-live. Watch the recording

Other tasks

Contact the NHS Digital Enquiries team on 0300 303 5678  or email us at: enquiries@nhsdigital.nhs.uk to raise a general CSDS enquiry. 

Learn more about how we look after your health and care information.


Further information

Last edited: 12 May 2022 1:21 pm