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Prevent type 2 opt-out code use in TPP SystmOne - detained and secure estates

Type 2 opt-out codes (CTV3 codes XaaVL / XaaVM) are no longer valid, because the national data opt-out has replaced type 2 opt-outs. You should make sure they are not being used to record patient choices on use of their data for research and planning. 

Guidance published 7 March 2019

The codes have been marked as non-recommended in the SystmOne Read Code Browser. This stops them being added to a patient record directly through the browser.

However, the codes could still be used if they have been included in a template, so you must check your templates to remove these codes and prevent their use.

If a user selects an invalid code from within a template, it will be added to the patient record with no warning or pop-up.


Check templates

From the Read Code Browser, select the ‘Templates’ tab.  Enter the code into the box and click Search.

Screenshot of TPP SystmOne Read Code Browser showing search within templates tab for read code XaaVL

The results will show any templates containing the code, which are published:

  • locally (by your organisation)
  • across a group that your organisation belongs to
  • system-wide by TPP SystmOne and available to your organisation

Local templates containing invalid codes

If the search finds local templates, edit them using the New Template Maintenance option to remove the invalid codes.

Screenshot of TPP SystmOne Read Code Browser showing New Template Maintenance option to amend templates

Other templates containing invalid codes

If the search finds templates published by another organisation, contact the template owner to remove the invalid codes.


Check other data entry tools

If your service uses other data entry tools, such as Automatic Consultations or Protocols, you should check these for use of the invalid codes.

screenshot of TPP SystmOne showing automatic consultations and protocols options


Support

For further information or queries about SystmOne functionality please contact the TPP helpdesk. 


Last edited: 1 October 2019 2:58 pm