User roles

All users must be assigned user roles within the NCMP IT system based on the level of access to the LA’s school and pupil data they require for their role. For example, some users may need to monitor the data quality, but do not need to view information at the individual school or pupil level to do this; therefore, access can be given so that they can view summary data, but not individual level data within the system. Other users may have responsibility for collecting measurement data in particular schools within the LA, but do not need access to other schools that they are not responsible for; therefore, the system allows access to be given to a user for only the necessary schools.

In total six user roles are available. Each role provides the user with access to specific areas of the NCMP IT system. Users can be assigned one or more of these roles. Depending on the permissions a user holds, different areas of the system will be accessible. Inaccessible areas will have disabled (greyed out) links.

Users must be assigned user roles by a Super User within the local authority. Once user roles have been assigned, further controls on access to different parts of the systems can be applied by applying access permissions. If you have been assigned the role of LA Super User, it is your task to ensure that school and pupil data is only available to individuals who need to access specific schools and pupil information as part of their role and where there is a clear business need and in line with the requirements of the data Protection Act 1998.

Granting access to users and assigning roles is a local authority responsibility. Once the correct user roles have been assigned, access can be set to limit which schools users have access to, so that users only have access for the schools they are involved with, to support information governance compliance.

Monitor

Users assigned the monitor role will see the function tabs with the Pupil Data tab greyed out (disabled) and will not be able to upload pupil information to the database. Monitors can view the list of your LA’s schools. However, they will not be able to add or delete schools, or edit eligible pupil numbers. They will also not have access to the Pupil Grid to view names, addresses and measurement data. Monitors will have access to the data quality indicators on the monitoring and submissions tab, but will not be able to access detailed pupil information.

Super monitor 

Users assigned the super monitor role are able to view everything a Monitor can see, and will also have access to individual pupil records when viewing the data-quality indicators from the Monitoring & Submissions tab.

Collectors

Users assigned the collector role are able to access the schools they have been assigned to. They will not be able to edit the schools list. Collectors will be able to access the Pupil Grid and edit pupil information or add measurements. Collectors do not have access to data-quality reports from the monitoring and submissions tab.

LA setup 

Users assigned the LA setup role, are able to access the LA's school list only. They will be able to add and remove schools from the list as well as edit eligible pupil numbers. Users with this role cannot enter pupil data or access individual pupil records. LA Setup users do not have access to data quality reports from the Monitoring & submissions tab.

NCMP Lead

Users assigned the NCMP lead role can finalise the data submission for the entire local authority area, including signing off data quality, extract all data for the local authority area, and give NHS England permission to purge all data. Only one user within a local authority area can hold the role of NCMP lead, and would be expected to work within the local authority rather than the provider organisation, as responsibility for signing off the data submission lies with the local authority. It is only possible to assign the role of NCMP Lead to a user who also holds the role of Super User and has all schools assigned.  

Super user

Users assigned the Super User role are able to add new users, remove users and assign roles and schools to users (including to themselves). It is important that there is at least one super user for each LA. If the Super User leaves their role, they must ensure that access to the role of super user is given to an appropriate colleague. The new Super User will then have access to remove their predecessor’s NCMP account from the system

1.  You can add a new user to your local authority by following the user management instructions.  

2. The new user’s name will appear in the list of your LA’s users with no roles assigned.

3. Tick the roles you want to assign to each users.  

1. From the Welcome screen, click manage users.

2. You will see a list of assigned users for your local authority. Click the assign schools link for the user you want to allocate schools to. 

3. You will see a list of available schools for your local authority.  

4. Tick the schools you want the user to have access, to then click save assignment.  

5. After a short wait you will see a message confirming the changes have been made.