Advice for private sector organisations migrating to HSCN
Advice for NHS and public sector organisations migrating to HSCN
Routes to market
This information is provided as general guidance; please contact your Regional Migration Manager to discuss your options in detail. If you decide to run your own collaborative procurement there are deadlines you need to meet, and if you want to join your regional aggregated procurement please refer to the timetable to make sure you know when it's happening.
Please consider the HSCN dynamic purchasing system (DPS) RM3825 the primary route to market for HSCN services. RM3825 has been specifically designed for procurement of HSCN services and so its scope and the associated terms and conditions are aligned to HSCN connectivity services. It is expected that all HSCN compliant suppliers will join the DPS. All NHS Digital managed Aggregated Procurements will be run on RM3825.
Whilst RM3825 is considered to be the primary route to market, you can also use the existing Crown Commercial Service (CCS) Network Services Framework RM1045 or use an Official Journal of the European Union (OJEU) procurement route.
The table below summarises your options. If you decide to run your own procurement you may have additional local options such as existing agreements which aren't shown here.
For more detailed guidance please see the HSCN customer journey.
| ||OJEU process ||RM3825 ||RM1045 |
|Aggregated procurement (NHS Digital-led) ||N/A ||All aggregated procurements will be run on RM3825 as a further competition and will be managed by NHS Digital. ||N/A |
|Collaborative self-serve procurement (customer-led) ||You have the option of running your own OJEU procurement for HSCN compliant services. You may want to consider this option if: |
- you have complex requirements
- you wish to engage in supplier dialogue or negotiation
- you are comfortable running OJEU procurements (and have, or will have, a lead organisation to publish the OJEU)
- you do not feel the HSCN DPS can accommodate your requirements
|You can use the HSCN DPS to run a competition. This is expected to be a quicker and simpler option than an OJEU. Direct awards are not an option. ||RM1045 continues to be available until 2019. You should note the following constraints: |
- it only has a limited number of HSCN compliant suppliers and will not be accepting new suppliers
- you would need to factor in the framework end date of July 2019
|Individual self-serve procurement (customer-led) ||You have the option of running your own OJEU procurement for HSCN compliant services. Given the amount of effort involved in running an OJEU procurement however, this is only likely to be a potential route for an organisation with a significant number of sites. ||You have the option of running a mini-competition on the DPS. Direct Awards are not supported. ||You can use RM1045 to either run a mini-competition or do a Direct Award, if appropriate. Note the constraints above. |
Deciding on a preferred approach
You need primarily to consider whether you have the knowledge, capability and resources for running your own procurement (either in collaboration with other organisations or on your own) or whether you would prefer NHS Digital to manage the procurement of HSCN connectivity on your behalf.
Your choice of purchasing route won't affect the HSCN connectivity services accessible to you or the level of funding devolved to NHS organisations.
If you're uncertain and don't already have clear plans to manage your own procurement of HSCN services, either in collaboration with others or on your own, we would strongly recommend you consider joining an aggregated procurement managed by NHS Digital. In this scenario you'll have the chance to input your connectivity requirements and to understand the type and cost of HSCN connectivity services available to you prior to finalising a contract for those services.
We anticipate there being numerous connectivity suppliers competing to deliver HSCN compliant services and would strongly recommend you seek to obtain HSCN connectivity via open market competition, managed by yourself or by us on your behalf, in order to ensure best value is achieved.
An overview of the HSCN procurement routes available is provided below. For more detailed guidance on what each procurement route will involve you can visit the HSCN customer journey pages, where we provide in depth guidance on migrating to HSCN.
Option A - aggregated procurement (NHS Digital managed)
To support timely migration to HSCN connectivity NHS Digital will be managing a series of aggregated procurements that will combine health and social care organisations' HSCN connectivity requirements into a single procurement, based on a geographical footprint and other relevant considerations.
This provides a simple way to obtain HSCN connectivity as it won't require organisations to work together operationally or to establish shared network management arrangements; organisations simply need to provide their connectivity requirements to NHS Digital. It will also deliver cost effective connectivity as a result of aggregating demand and will enable you to collaborate with other health and social care organisations in due course.
If you opt to join an aggregated procurement, NHS Digital will work with you to understand your requirements and feed this into the procurement process. This will ensure we go to market on your behalf to obtain a service that meets your business needs.
We plan to go to market requesting pricing for HSCN services that are equivalent to the Transition Network connectivity in place today as well as a number of other options which your input will help us to define. This will enable you to see what is available before finalising a contract for the services.
Non-NHS public sector organisations can be included in NHS Digital-led aggregated procurements as long as they are able to conform to the timetable outlined below and their HSCN connectivity requirements are straightforward. If you would like to nominate any such organisation for inclusion in an aggregated procurement please let us know by email to email@example.com.
NHS Digital is working closely with Crown Commercial Service (CCS) to establish a new HSCN National Procurement Framework (known as RM3825) which is due for delivery in late November 2017. Once established, NHS Digital will use this to run aggregated procurements.
Who is this suitable for?
- are not already part of a well progressed locally managed collaborative procurement initiative (see option B below) that will launch well in advance of the Aggregated Procurement in their region
- don't wish to manage the procurement of N3 replacement services themselves at this point
- feel unable to make a decision on which procurement route to take at this point - where this is the case, organisations will be automatically placed into an appropriate NHS Digital managed aggregated procurement
For a more detailed look at the NHS Digital led aggregated procurements, including timelines and guidance on whether this is the right route for you, visit the HSCN customer journey pages.
Option B - collaborative procurement (customer led)
Some organisations are collaborating with health and social care partners in the procurement of a shared network. Find out more about collaborative procurement initiatives.
Collaborative procurements require organisations to work together operationally. Specifically they need to understand their joint requirements and establish joint governance and shared network management arrangements.
Collaborations also need to have local project, procurement and legal resources in place to run their procurement to the timetable set out below. Find a checklist of arrangements and artefacts required for a collaborative procurement.
NHS Digital will provide support to collaborative network procurement initiatives and, where these make use of RM3825, we'll work in conjunction with CCS to help customers to deliver them.
Who is this suitable for?
- have plans to work with health and social care organisations on shared and integrated services initiatives
- have a good understanding of their own network requirements and those of their regional partners
- have established relationships capable of supporting a regional shared network procurement
- are able to establish the artifacts listed in the 'collaborative procurement checklist'
For a more detailed look at customer-led collaborative procurements, including timelines and guidance on whether this is the right route for you, visit the HSCN customer journey pages.
Option C - individual self-service (customer led)
You can manage your own procurement of HSCN connectivity without involving other organisations. This won't constrain your ability to access and share data with other health and social care organisations connected to HSCN.
NHS Digital will provide online guidance, tools and processes for customers to use but there will be little day-to-day central involvement other than help with migration capacity planning and progress reporting.
Who is this suitable for?
- have no immediate plans to collaborate with other health and care organisations on a shared network initiative or don't have established relationships capable of supporting regional shared network procurement
- have a good understanding of their own network requirements
- are able to launch an HSCN procurement well in advance of the Aggregated Procurement in their region
For a more detailed look at customer-led individual self-serve procurements, including timelines and guidance on whether this is the right route for you, you can visit the HSCN customer journey pages.
Mandatory Supplemental Terms
Regardless of the chosen procurement route, each organisation must ensure that the Mandatory Supplemental Terms (MST) are included in its contract with the supplier.
For procurements run via the CCS RM3825 dynamic purchasing system, the MST will already be incorporated in the associated contractual documentation. For procurements run outside of RM3825, organisations must include these to ensure that these key terms are understood by both customer and supplier organisations and adhered to.
By signing the Connection Agreement consumer organisations are obliged to include these terms in their supplier contracts. Suppliers are also obliged to include these terms via their commitment to adhere to the HSCN Obligations Framework.