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National Workforce Reporting Service (NWRS) extranet data: GDPR information


Why and how we process your data in the NWRS extranet, and your rights.

Controller NHS Digital
How we use the information (processing activities)

To get a user account to access the system, users need to submit their name, email address and organisation via our registration form. Registration to the NWRS allows users to submit data for the workforce Minimum Data Set (wMDS). User email addresses are used by NHS Digital to contact account holders regarding extraction deadlines and may also be shared with primary care leads at stakeholder organisations, such as NHS England and Improvement and CCGs, for the purposes of communicating about regional data quality improvement initiatives. Internet Protocol (IP) address information and website cookies are captured as part of the functioning of the system, to ensure it delivers the correct functionality for the individual user. 

Does this contain sensitive (special category) data such as health information? No
Who are recipients of this data?


Is data transferred outside the UK? No
How long the data is kept 8 years minimum after no longer required
Our lawful basis for holding this data Public task
Your rights
  • Tick Be informed
  • Tick Get access to it
  • Tick Rectify or change it
  • Cross Erase or remove it
  • Tick Restrict or stop processing it
  • Cross Move, copy or transfer it
  • Tick Object to it being processed or used
  • Tick Know if a decision was made by a computer rather than a person
How can you withdraw your consent?

Yes - via designated mailbox

Is the data subject to decisions made solely by computers? (automated decision making) No
Where does this data come from? Data subject
The legal basis for collecting this data

Public task and Health and Social Care Act (2012) – General Powers

Where we use this data