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Creating a new NHS England: NHS England and NHS Digital merged on 1 February 2023. More about the merger.

Estates and Facilities Management (EFM) extranet data: GDPR information


Why and how we process your data in the Estates and Facilities Management (EFM) extranet, and your rights.

Controller NHS Digital
How we use the information (processing activities)

To get a user account to access the system, users need to submit their name, email address, organisation and phone number during registration. This can be via email, telephone or when specific points of contact are being updated. Their registration to EFM allows them to submit data, view and run reports for a range of different Estates and Facilities related data collections, including Estates Return Information Collection (ERIC), Patient-led assessments of the care environment (PLACE) and the Surplus Land Collection. Internet Protocol (IP) address information and website cookies are captured as part of the functioning of the system, to ensure it delivers the correct functionality for the individual user.

Does this contain sensitive (special category) data such as health information? No
Who are recipients of this data?


Is data transferred outside the UK? No
How long the data is kept 8 years minimum after no longer required
Our lawful basis for holding this data Public task
Your rights
  • Tick Be informed
  • Tick Get access to it
  • Tick Rectify or change it
  • Cross Erase or remove it
  • Tick Restrict or stop processing it
  • Cross Move, copy or transfer it
  • Tick Object to it being processed or used
  • Tick Know if a decision was made by a computer rather than a person
How can you withdraw your consent?

Yes - via designated Mailbox

Is the data subject to decisions made solely by computers? (automated decision making) No
Where does this data come from? Data subject
The legal basis for collecting this data

Public task and Health and Social Care Act (2012) – General Powers

Where NHS Digital uses this data