Estates and Facilities Management (EFM) extranet data: GDPR information

Summary

Why and how we process your data in the Estates and Facilities Management (EFM) extranet, and your rights.

Controller	NHS Digital
How we use the information (processing activities)	To get a user account to access the system, users need to submit their name, email address, organisation and phone number during registration. This can be via email, telephone or when specific points of contact are being updated. Their registration to EFM allows them to submit data, view and run reports for a range of different Estates and Facilities related data collections, including Estates Return Information Collection (ERIC), Patient-led assessments of the care environment (PLACE) and the Surplus Land Collection. Internet Protocol (IP) address information and website cookies are captured as part of the functioning of the system, to ensure it delivers the correct functionality for the individual user.
Does this contain sensitive (special category) data such as health information?	No
Who are recipients of this data?	None
Is data transferred outside the UK?	No
How long the data is kept	8 years minimum after no longer required
Our lawful basis for holding this data	Public task
Your rights	Be informed Get access to it Rectify or change it Erase or remove it Restrict or stop processing it Move, copy or transfer it Object to it being processed or used Know if a decision was made by a computer rather than a person
How can you withdraw your consent?	Yes - via designated Mailbox
Is the data subject to decisions made solely by computers? (automated decision making)	No
Where does this data come from?	Data subject
The legal basis for collecting this data	Public task and Health and Social Care Act (2012) – General Powers

Where NHS Digital uses this data

internal

Estates and Facilities Management Information System

Find out what information the Estates and Facilities Management System (EFM-Information) collects.