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Guidance for the submission of Prevent Duty data returns via the NHS Digital Strategic Data Collection System (SDCS) :data set and explanations 2019

The Counter Terrorism & Security Act 2015 places a legal duty on NHS Trusts and Foundation Trusts to consider the Prevent Strategy when delivering their services. The key elements of this duty are further outlined in the Revised Prevent Duty Guidance, which refers to the Department of Health’s Building Partnerships Staying Safe Guidance document as the way health organisations should deliver Prevent. These obligations are reinforced by Clause 32 of the Standard NHS Contract. Also the NHS England Prevent Training and Competencies Framework provides guidance on the level and type of training that health organisations should deliver in order to deliver their obligations under the Prevent Duty. The Intercollegiate document for Safeguarding Children and Young People also provides guidance on the requirements of health professionals on the level of skills and competencies they need in specific roles.

The Prevent Strategy, which forms part of the National Counter Terrorism Strategy CONTEST, is overseen by the Home Office by their Office for Security and Counter Terrorism (OSCT). The OSCT fund Regional Prevent Coordinators in NHS England. These Coordinators are intended to support the health sector covered by the Prevent Duty to comply with the requirements placed on them by this Duty and the associated guidance documents.

The data/information subject to the data submission process is collected from NHS Trusts and Foundation Trusts in the Home Office identified Priority Areas. This provides the necessary assurance that the priority area organisations are compliant with the Prevent Duty. All Clinical Commissioning Groups (CCGs) should be collecting the same information, so they can ensure all NHS funded providers are delivering the key elements of the Prevent Strategy in their service delivery as specified in the Standard Contract as well as any local variations/additions to specific contracts.

The aim of the data collection is to demonstrate how NHS Providers are delivering the key elements of the Duty. These include identified Prevent Leads, delivery of awareness training, the level of referrals made and the engagement with relevant partnership forums that coordinate the Prevent Strategy at local and regional levels. It should assist NHS providers in identifying potential areas for development and give CCGs an assurance framework on which they monitor their commissioned providers’ delivery of the Prevent strategy.


Organisations required to submit data via SDCS

It is all NHS trusts and foundation trusts that are required to submit this data/information to NHS England via SDCS.

CCGs should collect the same data from their commissioned providers currently via the existing worksheet based process.


Submission periods

Data should be submitted using the launch and submission date timetable  Each due date gives Prevent leads five working days to submit the template after the quarter ends.


Uploading data onto SDCS

NHS England will provide NHS Digital with email addresses for the people who submitted previous data collections into Unify2. NHS Digital will then contact those people and provide instructions on how to use SDCS.

Prevent Leads can email data.collections@nhs.net if they have any questions.

Once the SDCS template has been submitted, Prevent Leads should separately email the same template to their CCG. If any amendments mean the template needs to be re-submitted, then Prevent Leads should email their CCG again with the amended template.


Definitions

Organisational Information

  Question  Explanation 
1.  Organisation This is the name of the trust.
2.  Organisation lead This is the name of the person at board level with responsibility for the delivery of the Prevent agenda within the reporting organisation, as required by the statutory duty.
3.  Prevent lead This is the name of the designated Prevent lead responsible for operational delivery of the Prevent strategy, for your organisation.
4.  Total number of current employees and volunteers. This is the total number (headcount) of people employed by your organisation or acting in voluntary capacity as at the end of the quarter.

 

Prevent training for staff at level 3 and above

  Question Explanation
5 Total number of staff and volunteers that your organisation has assessed as requiring to be in date with PREVENT TRAINING FOR STAFF AT LEVEL 3 AND ABOVE training (to comply with the Prevent Duty)

This should include all staff and volunteers in your organisation in staff group level 3 and above that your organisation has assessed as requiring PREVENT TRAINING FOR STAFF AT LEVEL 3 AND ABOVE as outlined in the NHS England Prevent Training and Competencies Framework or Children Intercollegiate documents.

They should attend WRAP or complete an approved eLearning for Prevent Training for Staff at level 3 and above and if necessary within 3 years have received a suitable refresher input as the above documents outline
6.  Total number of staff and volunteers in the organisation who have attended WRAP or completed an approved eLearning Package for Prevent Training for Staff at Level 3 and above this quarter

This is the number of staff who attended a session or completed an approved eLearning package for Prevent Training for Staff at level 3 and above for the quarter you are reporting.

 

Refer to Question 5
6a & b

a/ MH E-learning

b/ Generic Health E‑learning

The Mental Guidance Published by NHS England in November 2017 states that NHS England MH eLearning package is approved as an alternative for WRAP and subsequently Hilary Garratt (Deputy Director of Nursing NHS E) has authorised that it can be used by all health professionals as an alternative to face to face WRAP training.

If your organisation does not record training records in a way which makes the identification of who received what training package a simple process you do not have to complete these questions.
7. Total number of staff and volunteers in your organisation that are currently in date with Prevent Training for Staff at level 3 or above (of those who require Prevent Training for Staff at level 3 or above to comply with the Prevent Duty)

This should not include staff who have received the training but have subsequently left the organisation.

To be in date staff and volunteers should have attended WRAP or completed an approved eLearning Package for Staff at Level 3 or above within the last 3 years or if it is over 3 years since they received WRAP or completed an approved eLearning Package for Prevent Training for Staff at Level 3 or above then they should have received a suitable refresher input as outlined in the NHS England Prevent Training and Competencies Framework or Children Intercollegiate documents.
7b Percentage of staff and volunteers currently in your organisation that are currently in date with PREVENT TRAINING FOR STAFF AT LEVEL 3 AND ABOVE (of those who require PREVENT TRAINING FOR STAFF AT LEVEL 3 AND ABOVE)

Derived from questions 5 and 7

8 Number of WRAP sessions provided this quarter

Insert the number of WRAP sessions provided within your organisation for the quarter you are reporting.

9.  How does your organisation deliver PREVENT TRAINING FOR STAFF AT LEVEL 3 AND ABOVE refresher inputs for all relevant staff and volunteers?

How does your organisation deliver refresher inputs to ensure that all relevant staff and volunteers who are at level 3 and above maintain their requisite skills and abilities as outlined in the National Training and Competency Framework on at least a 3-yearly basis?

Select from the drop down: WRAP, E-learning, Other face to face, Other, No package currently in place
10 Total number of staff and volunteers that your organisation has assessed as requiring to be in date with Basic Prevent Awareness Training (BPAT) (to comply with the Prevent Duty)

This should include all staff and volunteers in your organisation in staff groups levels 1 and 2 that have been assessed as requiring Basic Prevent Awareness Training as outlined in the NHS England Prevent Training and Competencies Framework or Children Intercollegiate documents.

They should receive Basic Prevent Awareness Training and if necessary within 3 years have received a suitable refresher input as the above documents outline.
11 Total number of staff and volunteers in your organisation that have received BPAT this quarter

This number should include all staff who received BPAT via safeguarding training or specific BPAT, during the quarter you are reporting on.

Refer to Question 10
12 Total number of staff and volunteers in your organisation that are currently in date with BPAT (of those who require BPAT to comply with the Prevent Duty)

This should not include staff who have received the training but have subsequently left the organisation.

Refer to the Question 10

12b Percentage of staff and volunteers currently in your organisation that are currently in date with BPAT (of those who require BPAT)

Derived from questions 10 and 12

13 How does your organisation deliver BPAT to staff and volunteers who require it?

Refer to questions 10 and 12

Select from the drop down: WRAP, Generic health E-learning, Face to face, Mental health specific, Primary care specific, Other, No package currently in place
14 How is refresher training delivered for BPAT

Refer to Question 10

The Prevent Training and Competencies Framework outlines that all relevant Level 1 and 2 staff should receive appropriate refresher training within at least 3 years of their initial Basic Prevent Awareness Training that ensures they maintain the necessary skills and abilities as outlined in that Framework.

Select from drop down: WRAP, Generic health E-learning, Face to face, Mental health specific, Primary care specific, Other, No package currently in place

Prevent Policy and Referrals Information

15 Do your organisational systems allow staff to record data relating to referrals appropriately and in line with organisational policy?

Your organisation should have a Prevent Policy which outlines how data relating to named individuals, about whom concerns have been raised relating to their vulnerability, should be recorded and stored.

Select from drop down: Yes, No
16. Total number of Prevent related general enquiries received by your Prevent Lead this quarter This is the number of times your Prevent Lead has been contacted for general Prevent enquires such as discussing staff concerns, contacted by Channel Coordinators, dealt with enquires from partner agencies or the RPC (even if these did not become referrals into Channel).
17.  Number of referrals made to your Prevent Lead for assessment and consideration this quarter Number of referrals made to your Prevent Lead this quarter for assessment and consideration for onward referral to Channel of individuals thought to be vulnerable to being drawn into terrorism.
18.  Number of referrals made from your Prevent Lead to the Channel Coordinator this quarter This is the number of referrals the Prevent Lead has made to the Channel Coordinator to refer an individual believed to be at risk of radicalisation for this quarter. Every referral made to the Local Channel Coordinator should be recorded in this section, even if the referral did not subsequently become accepted as a Channel case.
19.  Number of individual referral cases for which your organisation has been requested to provide information either during their assessment for Channel or during their management by the Channel Panel during this quarter This is the number of individual referrals for which your organisation has received a request for data or information relating to their medical history or records who have been referred to the Channel process, this quarter. This includes cases that are under assessment by the Local Channel Coordinator before being potentially referred to the Channel Panel as well as cases under the management of the Channel Panel. It relates to all referral cases whether the initial referral was made by your organisation or not. It is the number of actual referral cases and not the number of individual requests made for each case as each case may produce a number of information sharing requests as they progress through the Channel process. It is about the number of people about whom information has been requested not the total number of specific requests for information.
20. 

Please indicate the number of information sharing requests that have not been fulfilled (by the reason the information was withheld) this quarter

The number of information sharing requests that have not been fulfilled this quarter.

Please fill in zeros for each reason if no cases.

  1. The request was made too close to the required deadline date for us to reasonably be able to respond.
  2. Did not have the capacity to support the request in the time period.
  3. Not sent due to information sharing concerns.
Other.
21.  Does your organisation have links to the Channel panel?

The Training and Competencies Framework outlines that a Prevent Lead should maintain good links with the local Channel Panel and should attend for relevant cases. Evidence of good links would be knowledge of future meeting dates and a broad understanding of the current cases.

Select from drop down: Yes, no
22.  Does your organisation send a representative to the Channel Panel?

Select from drop down: Always, Sometimes, No

23.  Do representatives from your organisation attend any of the following Prevent Related meetings?

Select yes or no for each of the following meetings:

  1. Channel panel
  2. Regional Prevent Forum
  3. Local Prevent meetings
  4. Community safety partnerships
  5. Contest Board
  6. EPRR
Other
24.  Is your Prevent policy a stand-alone or is it integrated into your Safeguarding policies? Select from drop down: Stand-alone policy, Integrated policy, No Prevent policy currently in place
25 When was the Prevent Policy last reviewed?

Select from drop down: Within the last 12 months, Between 12-24 months, Over 24 months ago, N/A.

Ensure “N/A” is selected, if there is no prevent policy currently in place (see previous question)
26.  Does your organisation have a Prevent Delivery Plan? Select from drop down: Yes or No
27. Is your Prevent Plan compliant with the Self-Assessment Tool provided by the Building Partnership Staying Safe Guidance?

This section requires the Prevent Lead to assess whether the Prevent Delivery Plan is currently on target to ensure the organisation complies with its requirements to have the appropriate number of staff trained at the appropriate levels to comply with the 85% target. It also includes issues relating to policies and procedures as well as partnership working.

Select from drop down: Yes or No

Ensure “N/A” is selected, if there is no prevent delivery plan in place (see previous question)

28. (MH Trusts only) Number of referrals received by Prevent Lead from Channel Panel or the Local Prevent Coordinator citing a potential mental health (MH) need

Only Trusts delivering Mental Health Services will provide data relating to this and it relates to referrals to them from Prevent, which clearly indicates the referrer indicates that there is a potential MH need that is linked to the individual’s vulnerability to radicalisation.

The following is an extract from the NHS England MH Prevent Guidance November 2017.

7. Referrals into mental health services from Prevent.

7.1 Most referrals into the process originate from other sources, some of which cite a suspected mental health need as a factor contributing to an individual’s vulnerability to radicalisation. These referrals present a potential opportunity to address the unmet mental health needs of people who may not otherwise come into contact with services. In such instances, it is key that timely access to mental health assessment, and support as appropriate, is facilitated by mental health providers. Figure 2 sets out the referral pathway in practice.

Timely Referral

7.2 Within one week of receiving a mental health referral for an individual identified as at risk of radicalisation by the Prevent process, mental health providers should:

  • undertake rapid screening and triage of the referral to determine whether there appears to be a mental health need, and level of urgency based on the information available in the referral;
  • where there appears to be a mental health need, make contact with the individual and make the offer of a mental health assessment;
  • schedule a mental health assessment in line with urgency of clinical need and any relevant access and waiting time standards;
  • use clinical expertise to encourage take up of an assessment where an individual may be reluctant; and
  • provide feedback to Channel Panel partners on suitability of referral and actions undertaken.
7.3 Referrals into mental health providers from Channel Panels will be made via a Trust’s Prevent Lead, who should provide oversight of these referrals through the pathway to ensure appropriate prioritisation and responsiveness and provision of appropriate feedback.
29.  (MH Trusts only) Of the number of referrals that were received, what number were offered an assessment of MH needs within 1 week              The number of occasions a referral was made to the MH Provider citing there was a potential mental need relating the individual’s vulnerability to radicalisation and the assessment was made within one week.
30. (MH Trusts only) Of the number of referrals that were received, what number resulted in diagnosis or confirmation there is a relevant MH issue prevalent.

The NHS England Mental Health Guidance on Prevent states the following in Section 7:

7. Referrals into mental health services from Prevent

7.1 Most referrals into the process originate from other sources, some of which cite a suspected mental health need as a factor contributing to an individual’s vulnerability to radicalisation. These referrals present a potential opportunity to address the unmet mental health needs of people who may not otherwise come into contact with services. In such instances, it is key that timely access to mental health assessment, and support as appropriate, is facilitated by mental health providers.

MH Trusts are asked then to provide data on the number of cases that have been referred in via this pathway that have resulted in diagnosis or confirmation that there was a relevant MH issue relating to the individual’s vulnerability to being radicalised. It is appreciated that cases may overlap reporting periods. So Trusts should record for each quarter what cases have been diagnosed or confirmed with relevant MH issues identified in that quarter and this is irrelevant to the date when the request was initially made.

 


Further information and guidance

Last edited: 25 November 2021 10:56 am