Annex A

Information required for each organisation

• organisation name
• organisation code
• organisation type (provider trust/CCGs)
• trust status (foundation/NHS)
• type of trust (for example acute)
• region
• if applicable, the STP/ICS

1. How many Board level positions does your organisation currently have, in each of the following types of roles?

a. Executive director

Numeric (maximum number 30)

b. Chair and Non Executive Director (NED) roles

Numeric (maximum number 30).

c. Other

Numeric (maximum number 10).

2. Do you have any executive director board roles that are not substantively filled?

a. Yes

b. No – route to Section 2.

If yes, please add a vacancy (you can add more than one vacancy).

3. What is that role/s?  Select all that apply.

a. Chief executive/chief officer

b. accountable officer

c. GP governing body member

d. medical director / clinical director

e. Nursing  director / chief nursing officer

f. Director of finance / chief finance officer

g. Director of operations / chief operating officer

h. Director of Strategy / chief strategy officer

i. HR / workforce director / people director

j. Director of information /chief information officer

k, Other (please specify - character limit 30).

Question 4 – Question 12 to be asked for each role selected in Question 3

4.  Why is that role not held on a substantive basis?

1. Postholder retired
2. Postholder seconded out
3. Postholder resigned to move to another NHS role
4. Postholder resigned and left the NHS
5. Postholder was removed from post
6. Other (please specify character limit 30)

5. What is the status of that role?

1. Internal acting up
2. Interim (day rate off payroll)
3. Interim / fixed term contract (on payroll)
4. Secondment
5. No postholder of any description
6. Other please specify (character limit 30)

6. Please confirm the length of time since this role was last substantively held.  

1. Less than 3 months
2. 3 months to less than 6 months
3. 6 months to less than 9 months
4. 9 months to less than 12 months
5. 12 months to less than 18 months
6. 18 months or more

7. Are you actively looking to recruit to this role?

a. yes

b. no

8. If no, please advise on the main reason why you are not actively looking to recruit to this role?

Free text box - maximum 30 characters. 

9. Have you previously tried to recruit to this role?

a. yes

b. no. 

10. If yes, how many times have you tried to recruit to this role?

a. 1

b. 2

c. 3+

d. Don't know

11. Why do you think you were not able to recruit to this role?

1. There were no suitable applicants
2. Candidates were interviewed, but were deemed un-appointable
3. Candidates were deemed appointable, but they declined the offer
4. Other (please specify character limit 30)

12. What type of role profile is required for this role? Select all that apply.

1. NHS board experience is required
2. NHS board experience is preferred, but will consider NHS aspirant director
3. Non-board experience would be considered, with an equivalent skill set
4. Non-NHS candidates would be considered, with equivalent skills and experience
5. Other (please specify character limit 30)

13. Thinking of the role/s you have described, what plans are in place to fill this role/s substantively? Select all that apply.

1. Recruitment without executive search agency support planned (not started)
2. Recruitment with executive search agency support planned (not started)
3. Recruitment without executive search agency support started (not complete)
4. Recruitment with executive search agency support started (not complete)
5. Internal succession planning
6. Decision has been taken not to appoint (e.g. because of proposed merger or other structural change)
7. There are no plans in place
8. Other (please specify character limit 30)

14. Do you anticipate any Board level executive vacancies within the next two years (for example because of known planned moves, impending retirement, Post-Covid vacancies/change-led vacancies etc)?

Please do not include roles you have already identified as current vacancies, or any Chair/Non Executive Director roles.

1. 1. Yes – within the next 12 months
   2. Yes – within 12 to 24 months
   3. No

15. if a, which board level executive vacancies do you anticipate within the next 12 months? Select all that apply. 

a. Chief executive / chief officer

b. accountable officer

c..GP governing body member

d. Medical director / clinical director

e. Nursing director / chief nursing officer

f. Director of finance / chief finance officer

g. Director of operations / chief operating officer

h. Director of strategy / chief strategy officer

i. HR / workforce director / people director

j. Director of information /chief information officer

k. No vacancies

l. Other (please specify character limit 30)

16. If b, which Board level executive vacancies do you anticipate within the next 12 to 24 months? Select all that apply.

a. Chief executive / chief officer

b. accountable officer

c..GP governing body member

d. Medical director / clinical director

e. Nursing director / chief nursing officer

f. Director of finance / chief finance officer

g. Director of operations / chief operating officer

h. Director of strategy / chief strategy officer

i. HR / workforce director / people director

j. Director of information /chief information officer

k. No vacancies

l. Other (please specify character limit 30)

17. Do you have any plans to change the portfolio or person specification of future Executive Director vacancies to better meet ICS Strategy/the needs of changing strategic environment?

a. Yes

b. No 

18. If yes, what do you expect to change?

Free text box: maximum 50 characters. 

19. Do you currently have any vacancies for the Chair or Non Executive Director (NED) roles?

a. Yes

b. No - go to section 3. 

If yes, please add a vacancy (you can add more than one vacancy). 

20. What is that role/s? Select all that apply?

a. Chair

b. NED - Vice chair

c. NED - Senior independent  director

d. NED - Audit chair

e. NED

f. Associate NED

g. Lay member

h. Other (please specify - character limit 30)

Question 21 - Question 27 to be asked for each role selected in Question 20

21. What is the reason for the vacancy?

a. Postholder retired or stepped down

b. Postholder was removed from post

c. The term ended and post holder is not standing for another term

d. It is a new post

e Other (please specify - character limit 30)

22. What is the status of that role?

a. A substantive appointment

b. An associate appointment

c. An interim/short term appointment

d. A vacancy

e. Other  (please specify - character limit 30)

23. What is the term end date?

Date - MM/YY

a. Don't know

Are you actively looking to recruit to this role?

1. Yes
2. No

25. If no, please advise on the main reason why you are not actively looking to recruit to this role?

Free text box: maximum 30 characters. 

26. How do you plan to fill this role?

1. By substantive appointment
2. By associate appointment
3. By an interim / short term appointment
4. Don’t know
5. Other (please specify– character limit 30)

27. What type of role profile is required for this role? Select all that apply.

6. NHS board experience is required
7. Non-NHS candidates sought
8. Board experience preferred, but will consider other senior level experience
9. Other (please specify– character limit 30)

28. Do you anticipate any Chair or NED vacancies within the next two years (for example. because of known planned moves, impending retirement, Post-Covid vacancies/change-led vacancies etc)?

Please do not include roles you have already identified as current vacancies, or any executive director roles.

a. Yes – within the next 12 months

b. Yes – within 12 to 24 months

c. No

29. If a, which Chair or NED vacancies do you anticipate within the next 12 months? Select all that apply.  

a. Chair

b. NED – Vice chair

c. NED – Senior independent director

d. NED – audit chair

e. NED

f. Associate NED

g. Lay member

h. No vacancies

i. Other (please specify– character limit 30)

30. If b, which Chair or NED vacancies do you anticipate within the next 12 to 24 months? Select all that apply.

a. Chair

b. NED – Vice chair

c. NED – Senior independent director

d. NED – audit chair

e. NED

f. Associate NED

g. Lay member

h. No vacancies

i. Other (please specify– character limit 30)

31. Do you have any plans to change the portfolio or person specification or future Chair or NED vacancies to better meet ICS Strategy/the needs of changing strategic environment?

a. Yes

b. No

32. If yes, what do you expect to change?

Free text box: maximum 50 characters. 

The following questions refer to the last (financial) quarter only, for example the submission for May 2021, will refer to Quarter 4: January to March 2021.

33. What is the total number of substantive executive board or governing body vacancies you had in the last quarter?

Numberic. 

a. Don't know

34. Of those executive body or governing body vacancies in the last quarter, how many involved third party executive search firms in the recruitment process?

Numeric

a. Don't know

35. What was the total amount spent on third party executive search firms (either successful or unsuccessful for recruitment of substantive executive board or governing body vacancies in the last quarter?

Please liaise with colleagues in your finance department if required and provide the most accurate figure for the quarter.

£

a. Don't know

36. What was the total amount spent on interim managers to cover any executive board or governing body vacancies in the last quarter?

Please liaise with colleagues in your finance department if required and provide the most accurate figure for the quarter

£

a. Don't know

37.  What was the total amount spent on advertising any executive board or governing body vacancies in the last quarter?

Please liaise with colleagues in your finance department if required and provide the most accurate figure for the quarter.

£

a. Don't know

38. Do you expect any increase or decrease in commercial spend over the next quarter, as a result of restructuring or redeployments due to the Covid-19 pandemic?

1. No changes in commercial spend are expected over the next quarter
2. An increase in commercial spend is expected over the next quarter
3. A decrease in commercial spend is expected over the next quarter
4. Don’t know

39. Please advise why you expect any changes in commercial spend.

Free text maximum 50 characters.

40.  We would like to gather case studies of best practice in the recruitment of board level (executive and NED) vacancies. Please let us know if you would be willing to share your experience, and a member of the talent insights team will contact you?

1. Yes
2. No