Please note, if you need to submit a data file on behalf of multiple organisations you will need to submit the file, to each organisation, one at a time.
To submit a file:
- Log in to SDCS Cloud from the SDCS Cloud webpage.
See Activating and managing your SDCS Cloud account for details on how to log into SDCS Cloud.
The SDCS Cloud Home screen will be displayed.
- Select Submit a file.
- Select the organisation for whom you wish to submit data.
Please note, if you have 1 organisation from which to select, you will not be requested to select an organisation.
- If you have less than 5 organisations from which to select, check the radio button alongside the organisation you want to select and click on Next.
- If you have 5 or more organisations from which to select, select the organisation from the drop-down list and click on Next.
- Select the radio button alongside the data set you are submitting from the Available Collections list and click Next.
Please note if you have one collection from which to select, you will not be requested to select a data set.
Only data sets you have registered for will be displayed in the list. If the data set you want to submit is not available, you will need to complete a Data User Certificate (DUC) form for the relevant data set. See Registering to submit a data set for details.
Please note, if an incorrect data set is selected, the processing engine will recognise that the file structure is incompatible and it will be rejected.
- Select the reporting period you want to provide data for from the list of Open Reporting Periods.
The list of available open reporting periods will be subject to the submission model for the chosen data set.
Please note, if the incorrect reporting period is selected, your file may be rejected during data quality checks.
Additional Submission Options will be displayed below the selected Reporting Period.
You can change the reporting period from this screen by selecting the appropriate radio button alongside the reporting period required.
- Check the Test Submission box if you want to run a test submission and click Next.
Please note:
- The Test submission checkbox will be disabled if the No Data to submit for this period checkbox has been selected.
- Test submissions do not count as live submissions. They generate a report to allow you to view any data quality issues prior to submitting live data. See the Viewing Test Submissions section for further details.
The Review Submission Details screen will be displayed.
Check the submission details are correct.
If the Organisation, Collection or Reporting Period are incorrect, click on Change and change the details as required.
Click Choose File to navigate to the file stored on your local network/drive that you want to submit. Only files with the accepted file extension(s), for the chosen dataset, will be displayed for selection. Select the required file and click Submit.
Please note:
- compressed files cannot be uploaded to SDCS Cloud
- the maximum upload file size permitted is 2GB
When the file has successfully uploaded, the Successful Submission screen will be displayed.
Please note, an error message will be displayed if your upload was unsuccessful. This may have been due to an issue such as a network error. If your file does not upload you will need to submit the file again.
- Select the No Data to submit for this period checkbox if you have no qualifying data to submit for the reporting period and click Next.
Please note:
- the No Data to submit for this period checkbox will be disabled if the Test Submission checkbox has been selected
- the No Data to submit for this period checkbox will be disabled if a successful file submission has previously been made for a given reporting period
- subsequent file submissions can be made following a ‘no data to submit for this period’ submission
The Review Submission Details screen will be displayed.
Check the submission details are correct and click Submit.
If the Organisation, Collection or Reporting Period are incorrect, click on Change and change the details as required.
The Successful Submission screen will be displayed.