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Pre-submission checklist

Before submitting your cohort file, check you can answer yes to the questions in the pre-submission checklist.

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What to check before submitting your cohort file

Confirm you can answer yes to the following questions before submitting your cohort file
  • is your Data Sharing Agreement (DSA) active
  • have you received and read the SEFT guidance
  • is your cohort file in .csv format
  • have you included ALL the column headers in your file
  • have you included all mandatory data items in your file (for example unique reference, date of birth and status)
  • have you checked all data items you are supplying are in the correct format
  • are all of the data items you are supplying listed in your DSA
  • does your file contain less than one million records
  • have you included the first part of the DSA’s NIC number in your filename
  • do you know the correct SEFT folder to upload your file to

Last edited: 26 January 2026 9:53 am