This is accessed by selecting Submissions > All.
This page shows submission activity as it is happening:
You will be able to add Submission Filters to narrow down the results. The results are displayed in the following columns:
- Submitted - This shows the date and time stamp when the data was submitted
- Collection - The Name of the collection
- Org Code - The Organisation code as stated on ODS
- Organisation - The Organisation name as stated on ODS
- Period - The name of the reporting period which will usually identify the name of the collection and the period to which the data related (e.g. Collection Name-Data Period)
- Submitted By - The email address of the registered data submitter that submitted the data
- Current Stage - This status signifies the status of the submission:
Created
In Progress
File Validation
Test Complete
Complete with Errors
Validation Breaches
Failed
Complete
Errored
- Test - A tick will be present on-screen if this data was submitted as test data
- Actions - A clickable link is present at the end of each submission, named Detail. This takes you to another screen which contains two categories:
Details
This is a list of the following:
- Collection - Name of Collection
- Organisation - Code of Organisation
- Organisation Name - Name of Organisation
- Reporting Period - Name of Reporting Period
- Submitted By - Registered data submitter email address
- Data Submitted - Date and Time of submission in DD/MM/YYY HH:MM:SS Format
- Current Stage - This will be the same as the current stage on the previous Submission screen
- Input File(s) - These are the files uploaded by the registered data submitter and this is a link to download the input file
- Output File(s) - These are the names of the files that have landed in the output file location that will be used to create the outputs
History
This shows the processing of the submission and the stages it went through before it finalised:
Additionally, some collections will also have the following visible on this screen.
Structure summary
This shows the number of rows of data contained in the submitted file.
Validation summary
This shows the details of the rows containing data that has failed the validation criteria.
The validation errors/warnings can be downloaded from here from a shaded box labelled ‘Download all Validations’. They will be in csv format.
For some collections, the Field or Area name will be a clickable link which will open a Validation Messages box.
Download all validations
Selecting this feature will open up a spreadsheet containing all the validation errors/warnings and will contain the following columns:
- Structure
- Field or Area Name
- Location
- Level
- Message
View Breach Reasons
If the collection includes validation breaches and a breach reason has been submitted, it can be viewed here by selecting this feature. The submitted breach reason will be displayed on screen.
Validation Messages
This box contains details of the error/warning and the cell reference in the submitted file where the error/warning is present. If the collection involves the submission of breach reasons to accompany validation breaches, then they will be shown in this section also.