Only complete this form if you wish to obtain a copy of the coded/statistical information as held by NHS Digital in line with data protection legislation and return to the address below.

Please do not use this form if you require copies of your medical notes, (i.e. x-rays, scans, consultant/GP notes etc.) as we will not be able to assist you.

We require proof of your identity before we can disclose personal data. This should include copies of two documents such as:

• your birth certificate
• your passport
• your driving licence
• an official letter addressed to you at your address (e.g. bank statement, recent utility bill or council tax bill)

The documents should include your name, date of birth and current address. If you have changed your name please supply relevant documents evidencing the change.

We require one form of documentation to confirm name and a separate form of documentation to confirm address. Please note that proof of address must be dated within the last 3 months.  

Please fill in the subject access request form and email it to enquiries@nhsdigital.nhs.uk   You will also need to include copies of information that confirms your identity.   

You can apply as a third party for someone that you are responsible for, including for a child, or for someone who has died. You will need to provide proof that you are allowed to act on their behalf. Health records are confidential so you can only access someone else’s records if you are authorised to do so. 

We do not hold medical records in the same format as a GP or hospital. If you want to see copies of someone else's medical records, you should ask your GP or the health setting that provided your care or treatment. Learn more about how to accessing someone else’s records. 

The Information Governance team who deal with Freedom of Information requests and Data Subject requests are not be able to collect or send post. 

We are not able to access our offices due to following government guidance around social distancing.

All freedom of information requests and data subject access requests should be submitted by email. If you have recently sent one in the post you can resubmit by email.

We thank you for your patience and are sure you understand the need to follow government advice. We hope to resume normal service as soon as possible, in line with government guidelines.

You can email your completed form and electronic copies of your identification documents to: enquiries@nhsdigital.nhs.uk. 

We will usually process your request witihin 30 days. As long as we have received proof of your identity. 

Following your request, we may write back to you within the 30-day time frame to request you to narrow or modify your requirements. This may also result in an extension of a further 60 days whilst we examine your request.

Information is provided in line with the General Data Protection Regulations (GDPR), Chapter 3, Article 15 (Recitals 63 & 64).

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