Data collection options
Online data input at point of measurement
Data is entered directly to the online (internet browser‑based) NCMP system.
Offline data input at point of measurement
An Excel-based spreadsheet (pre‑populated with pupil details) is downloaded to a laptop from the online NCMP system. Measurements are recorded on the spreadsheet at the point of measurement. The spreadsheet is then uploaded to the online NCMP system once the laptop has been returned to the office.
Manual data input via pre-printed lists
Using the online system, lists of pupils to be measured are printed. Measurements are recorded onto the hard copy lists at the point of measurement. The measurements are then manually entered into the online NCMP system once the lists have been returned to the office.
Measurements inputted into an alternative system
Measurements are initially inputted into an alternative system, such as Child Health Information Systems (CHIS). This can either be at the point of measurement or after the measurements have been recorded another way. Pupil records are then extracted from the alternative system and uploaded into the online NCMP system.
Factors which may affect the suitability of these options include:
- whether staff undertaking the measurements have laptops
- whether internet access will be available at the point of measurement
- whether other (non NCMP) measurements or assessments are being recorded at the same time
- how the data collected might best flow between the NCMP system and other systems used to record child data such as CHIS. It should be noted that the NCMP system has been developed with the functionality to import and export pupil data
As the system is an online, browser‑based system, the IT requirements for its use system are minimal but include:
To access the online tool users will need to have one of the following browsers:
- Internet Explorer, versions 7 and above
The NCMP offline spreadsheet data entry aid is based on Excel 2010 in Office Open XML format. This will work for Office 2007 onwards. For older versions of Office a downloadable compatibility pack will need to be applied. This can be downloaded for free from Microsoft.
To use the offline spreadsheet for recording pupil measurements, users will need a laptop that they can take on their school visit. Since laptops will hold sensitive personal information, disk encryption and password protection is of high importance.
Last edited: 11 April 2018 4:21 pm