1. NHS Digital reference: TD006776
This Synthetic data Usage Agreement (Agreement) is drawn up between:
NHS Digital, 7 and 8 Wellington Place, Leeds, West Yorkshire, LS1 4AP
Kent & Canterbury Hospital, East Kent Hospitals University NHS Foundation Trust
3. Period of Agreement
This agreement commences on 08/08/2018 until further notice. This Agreement will be subject to review on an annual basis.
4. Synthetic data provided
<Summary details of synthetic data provided such as 10 demographics records>
5. Purpose for which the Data are to be used
Small number of real NHS numbers to allow for testing the merging of patients on our Electronic Master Patient Index and Infoflex
This data is provided for the purposes expressly described in section 5. If the data will be used for purposes other than that described then the data requestor must seek permission from the NHS Digital Synthetic data Manager after which this agreement would be reviewed and updated as appropriate. The data must be used in accordance with the "Use of Synthetic data in Live Guidance" document (email firstname.lastname@example.org for a copy).
7. Synthetic data ownership and responsibility
The data requestor remains responsible for the use of the synthetic data which has been allocated even if shared and used by others at the organisation therefore a record of who the data has been shared with should be kept. The data requestor is responsible for ensuring the "Use of Synthetic data in Live Guidance" document is provided to users who have been given access to the synthetic data.
8. Storage of data
The data must be stored on a secure system with appropriate password protection. Transmission of this data must also be via secure means e.g. NHS Mail.
9. Breach of conditions
Notification of breach: the beneficiary agrees to report immediately to NHS Digital instances of breach of any of the terms of this Agreement.
Right to terminate access: the breach of any of the terms of this Agreement may result in the immediate termination of access to the data.
10. Changes to terms of agreement
NHS Digital has the right to change the terms of this agreement and these will be notified to the beneficiary in writing. The beneficiary also has the right to request changes to the agreement in writing to NHS Digital. These changes will be considered by NHS Digital and if appropriate an addendum to the agreement will be issued.
If the person signing on behalf of Kent & Canterbury Hospital, East Kent Hospitals University NHS Foundation Trust should leave their post or the responsibility for this agreement changes from them, then it is incumbent on that person to arrange a new signatory to this agreement and NHS Digital informed of this requirement immediately.
11. Agreement signatures
|For and on behalf of: <Receiving Organisation>
||For and on behalf of: NHS Digital
Signed: Mr J S Rattanpal
Print Name: Jagatar Singh Rattanpal
Post/Title: Lead Practitioner
Date: 8 August 2018