Skip to main content

NHS Digital Staff Passport

NHS Digital Staff Passport is a service that helps employees to move quickly and easily between NHS trusts.

Staff can quickly and securely share information including employment checks, core skills and occupational health, reducing form filling and repeated training.

Read the latest Digital Staff Passport news and events.

Page contents

What does the service do?

Digital Staff Passport makes onboarding easier, faster and less repetitive.

When NHS employees move between trusts, they can quickly and securely transfer information the new trust needs, including:

  • pre-employment check information, such as identity, right to work, DBS check, professional registration and employment history
  • core skills training
  • occupational health

This means less form filling, employment checks and repeated training.

Register for the service

If a trust has invited you to register, select the link in the email you've received to get started.

Read about what to do if you've had an email from more than one trust and you do not know which email to use.

Who can register

For now, two NHS staff groups are invited to register:

  • temporary movers, who remain employed by their current NHS employer and will work at another NHS trust for an agreed period
  • postgraduate doctors in training, who rotate between trusts as part of their training programme

These staff members can use the service if their trust is on the list of registered trusts.

The long-term plan is for all NHS staff groups to be able to use Digital Staff Passport.

How does it work?

For a visual overview of these steps, read the 2-page Digital Staff Passport flyer.

What information can be shared?

The following credentials are available in Digital Staff Passport:

Pre-employment checks
  • Identity
  • Disclosure and Barring Service (DBS)
  • Occupational health clearance
  • Professional registration
Core skills
  • Equality, diversity and human rights
  • Fire safety
  • Health, safety and welfare
  • Infection prevention and control
  • Information governance and data security
  • Moving and handling
  • Preventing radicalisation
  • Resuscitation
  • Safeguarding adults
  • Conflict resolution
  • Safeguarding children
Immunisations, vaccinations and testing
  • Tuberculosis
  • Varicella
Other credentials
  • Single or multiple employment assignments
  • Temporary assignment
  • New starter information
  • Training placement (for postgraduate doctors only, available from TIS)
  • Training programme (for postgraduate doctors only, available from TIS)

Help and guidance

NHS staff gallery banner

Users can get help if they're stuck at any point in the process, including:

  • registration
  • identity checks
  • managing credentials

Help for staff

NHS trusts gallery banner

Trusts can get help with:

  • registering the trust to use the service
  • using the employer portal
  • helping staff to register and use the service
  • managing passports and credentials

Help for trusts

 

Developers

If you're a third-party developer looking to integrate systems with Digital Staff Passport, read our integration guide.

Get in touch

Drop-in support sessions

We're running regular, informal online drop-in sessions, where employers and staff members can ask us questions about Digital Staff Passport.

Sessions take place every Tuesday and Thursday, from 10.00am to 11.00am. You can just turn up - there's no need to register.

See the Microsoft Teams joining details.

Contact the DSP team

To give us feedback or to ask us a question:

More Digital Staff Passport information

Last edited: 14 January 2025 2:31 pm