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The National Workforce Reporting Service (NWRS) support

Support for GP practices and primary care networks using the the National Workforce Reporting Service (NWRS). 

How to register

If you have not already done so, please visit the the Strategic Data Collection Service (SDCS) submission site to check that you have access to the system.

If you do not have access to the system or cannot see the collection when you log in, getting access is easy. Check the table below to see which process applies to you and what you should do next.

NWRS users who only have access to the reporting module (users who do not need to view, add or amend staff records) do not need to register for an SDCS account as reporting will be available through a separate dashboard. 

The following table will aid users, who do not have access to the system, to register for the new NWRS.

I already have an old NWRS account I already have a SDCS account Action for users
Yes Yes

Log into SDCS and check you can see the NWRS listed as a future collection. 

When the collection goes live you will be able to see the data for your organisation(s) and update it. 

Yes No

We have automatically uploaded your email address into SDCS. Follow the link to SDCS and click ‘Register’ to create your new password. 

Check you can see the NWRS listed as a future collection.  

When the collection goes live you will be able to see the data for your organisation(s) and update it. 

No Yes

We will need to update your SDCS account to give you access to the NWRS collection. Please email us

  • first name and last name 
  • email address (a personal NHS or healthcare service email address and not a generic mailbox or hotmail, gmail for example) 
  • ODS codes for the organisations you want access to (GP and/or PCN) 
  • confirmation that either your practice manager or a practice partner approves your request - this can simply be an email confirmation in an attachment

You will receive an automated email. Please follow the link to SDCS and check you can see the NWRS listed as a future collection. When the collection goes live you will be able to see any existing data for your organisation(s) and update it. 

No No

We will need to create you an SDCS account and give you access to the NWRS collection. Please email us

  • first name and last name 
  • email address (a personal NHS or healthcare service email address and not a generic mailbox or hotmail, gmail, for example) 
  • ODS codes for the organisations you want access to (GP and/or PCN) 
  • confirmation that either your practice manager or a practice partner approves your request. This can simply be an email confirmation in an attachment

You will receive an automated email. Please follow the link to SDCS and click ‘Register’ to create your new password and check you can see the NWRS listed as a future collection. When the collection goes live you will be able to see any existing data for your organisation(s) and update it. 


Access to NWRS

Access to NWRS is now available through the Strategic Data Collection Service (SDCS). 


How-to videos

How do I know my information has been submitted? 

Staff records that are marked as 'in progress' are not visible to NHS Digital; If a record is marked ‘in progress’ please update the record as necessary and then select the 'submit' button, located on your 'check your answers before sending' page.

The record should now show a status of 'completed' and will be included when we extract your data.

Videos to help you complete the NWRS

We have provided the following short 'How-to' films to help you complete the NWRS. 

How to sign in

How to add a member of staff in a Primary Care Network (PCN)

How to add a member of staff in a GP Practice

How to add a locum who works occasionally at your practice

How to understand error messages

How to delete a staff record

My Practice or PCN is closing

1. Clear the staff table for the organisation that is closing by using one of these 3 actions for each staff record:

  • for people that will be moving to another practice or PCN - transfer the staff records using the transfer feature. Please be aware that the transfer is instant.
  • for anyone who isn’t going to another practice or PCN - process them as a leaver by finding the ‘Are they still working here?’ question and change your answer from ‘Yes’ to ‘No’. Then provide answers to the three questions; when they left, their reason for leaving and what they did next.
  • to clear any duplicate records or records previously entered in error use the delete feature

2. Do not do anything with the Locums or PCN contracted services records, unfortunately these can’t yet be transferred or deleted

3. Once the staff table has been cleared, contact NHS Digital enquiries and ask them to remove access for any registered users for the practice or PCN that is closing.

My practice or PCN is merging with another

1. Will you or your colleagues need access to the new practice or PCN’s staff records in the NWRS? If yes, contact NHS Digital enquiries and ask them to give you access. You will need to send an email which includes the following information for each person

  • first name and last name
  • email address (a personal NHS or healthcare service email address and not a generic mailbox or Hotmail, or gmail email)
  • ODS codes for the organisations you need access to (GP and/or PCN) 
  • confirmation that either your practice manager or a practice partner approves the request. This can simply be an email confirmation in an attachment

2. Clear the staff table of the practice or PCN that will no longer exist by using one of these 3 actions for each staff record

for people that will be moving to the new, or a different practice or PCN - transfer the staff records using the transfer feature. Please be aware that the transfer is instant.

for anyone who isn’t going to another practice or PCN - process them as a leaver by finding the ‘Are they still working here?’ question and change your answer from ‘Yes’ to ‘No’. Then provide answers to the three questions; when they left, their reason for leaving and what they did next.

to clear any duplicate records or records previously entered in error  use the delete feature

3. Do not do anything with the Locums or PCN Contracted Services records, unfortunately these can’t yet be transferred or deleted.

4. Once the staff table has been cleared, contact NHS Digital enquiries and ask them to remove access for any registered users for the practice or PCN that no longer exists. 


Changes to NWRS

How you add or edit your staff records
  • The new portal  has a refreshed GMC look up so you can search GP’s by name and auto-populate their details from the GMC register.
  • We have moved the capture of NMC (PIN) number for nurses. It’s now only visible when you select the staff member is a nurse.
  • There are two new questions about extended hours and extended access.
  • The way you mark someone as a leaver has changed. You will need to change the answer to ‘are they still working here?’ from yes to no. This will bring up 3 questions about when they left, their reason for leaving and what they did next.
  • You will now have the ability to delete duplicate records or those which were created in error. 
How you know what you’ve entered is valid
  • You will see a meaningful error message to help you know what you have entered is valid.
  • A more frequently updated dashboard showing how to complete your records.  
Name changes
  • For practices, infrequent locums are now referred to as locums. You will need to select this option for locum doctors working only occasional hours.
  • For Primary Care Networks (PCNs), PCN pooled roles are now referred to as PCN contracted services. Select this option for people working in your organisation who are not on your payroll, but instead are contracted by a provider such as a hospital or local authority.
How you use the system
  • You will see confirmation when you make a change.
  • You can use the new sort or filter features to select if you want to see active staff, inactive staff or both.
  • There is now a useful help button which provides support and some short 30 - 60 second how to films.
  • The navigation is easier to use. 
  • The new NWRS is accessible, following recent changes to accessibility legislation. 

What is no longer available

You may notice that the number of records has changed. This is because

  • We have removed registrar’s  we now collect this via the Trainee Information System instead.
  • We have removed the leavers.
  • We have removed the locums who haven’t worked for you in the last 12 months.
  • Absences (including sickness absence).
  • Qualifications, registered and special interests.
  • Training number
  • Practice workforce planning questions  

What’s coming soon

The following features will be coming soon

  • the ability to transfer a staff record to another practice or PCN
  • simpler notifications of missing data
  • a way for you to give feedback
  • vacancies
  • new ARRS (Additional Roles Reimbursement Scheme) roles
  • additional content in the new dashboard
  • the ability to tell us you don’t have any changes to make since the last extraction
  • locum nurses  because we don’t need to collect this information from you yet

How to contact us

If you require additional support, you can contact us at enquiries@nhsdigital.nhs.uk quoting “NWRS” in the subject line of your email.

Last edited: 17 November 2021 2:01 pm