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The following definitions have been developed and agreed by various sub-groups of the Workforce Information Review Group (WIRG) and agreed by WIRG itself. WIRG includes, but is not limited to, representatives from various bodies including the Department of Health and Social Care (DHSC) NHS England and NHS Improvement (NHSE/I); Health Education England (HEE); NHS Trusts; NHS Digital; the ESR Central Team; NHS Wales; NHS Jobs and NHS Employers. These definitions have the support of the bodies represented on WIRG and are intended to provide a consistent basis for the analysis and reporting of the specific aspects of the healthcare workforce to which they relate.
As further definitions are agreed, they will be added to this page and any uplifts to the data standard will be reflected in updates to the agreed definitions to ensure that they remain current.
Mental Health Workforce
Vacancies and Vacancy Rates
A Guide to the Staff Group, Job Role and Area of Work classifications used in ESR
This document provides guidance on the usage of Staff Group, Job Role and Area of Work values as determined by the National Workforce Data set (NWD) and made available in the Electronic Staff Record (ESR) and other systems. This guidance has been developed from and replaces the ESR document 'A Guide to Job Roles, Staff Groups and Areas of Work' which was last published in August 2004.
This new document is intended as an enhanced guidance tool, containing basic information regarding the principles and definitions of the relevant values as well as contextual detail.
- A Guide to the Staff Group, Job Role and Area of Work classifications used in ESR v8.0
- Appendix A Staff Group Definitions v8.0
- Appendix B Job Role Definitions v8.0
- Appendix C Job Role-Staff Group Alphabetical List v8.0
- Appendix D Area of Work Alphabetical List v8.0
- Appendix E Area of Work Primary-Secondary-Tertiary Alphabetical List v8.0
Informatics Area of Work guidance
Using the Health Informatics Career Framework as a foundation, a new set of Area of Work values have been approved for use in the National Workforce Data set (NWD) by the Information Standards Board. This document provides guidance on how to apply the new values for those inputting records on ESR.
Occupation Code and Job Role Data Verifier
The ESR Central Team has developed a report which allows organisations to review and validate Occupation Code, Pay Grade and Job role combinations held within ESR.
The report is available via ESR Business Intelligence (BI) and an Excel version of the verifier background tables can also be accessed here: Occupational Code and Job Role Verifier Tables
Both of these tools have been updated to reflect the NWD 3.1 changes
A version of the report can also be found in the Data Warehouse to be used at a national level.
The BI Report should be used in conjunction with other available guidance to check that appropriate Occupation Code, Job Role and Pay Band combinations are allocated to Positions.
If you have any questions with regards to the Occupation Code to Job Role mapping used in the verifier please contact the Workforce team at NHS Digital via email@example.com quoting 'Occupation Code Verifier' in your subject line.
Healthcare Science Guidance Document
The values for Healthcare Science (HCS) have recently changed and all organisations that employ Healthcare Science staff will need to audit and amend their records on ESR accordingly. These new HCS classifications were introduced into ESR in release 21 at the end of December 2013 and the old values will no longer be available for selection. The new classifications should be applied to existing Positions as soon as possible and with effect from 1st January 2014. The HSCIC will be monitoring the uptake of the new coding scheme from March 2014 until it is fully implemented.
More detail regarding the changes to the ESR in response to these updates to the data standard are available in UN1828, available through ESR Kbase.
Two guidance documents have been published to help with this process;
1) The Healthcare Science Indicative Job Title Guidance document. This contains a list of indicative Job Titles which reflect roles undertaken in Healthcare Science and the recommended Job Role, Area of Work and Occupation Code values.
2) The Guide to Healthcare Science Workforce Classifications used in ESR.This contains guidance on the usage of Staff Group, Job Role, Area of Work and Occupation Code values for Healthcare Science staff as determined by the National Workforce Data Set (NWD) and made available in the Electronic Staff Record (ESR) and other systems. It is intended to tie together all other elements of the guidance and we particularly welcome comments on this document which can be incorporated into future updates.
These guidance documents are intended to be 'living' documents which will be reviewed and updated as required. The HSCIC welcomes any comments, questions and suggestions for additions to these documents. Please get in touch with the HSCIC Workforce team via firstname.lastname@example.org quoting 'Healthcare Science Guidance documents' in your subject line.