Workforce Validation Engine (WoVEn) ESR extraction schedule 2023

Published February 2023

Data that is used for the WoVEn report

The data that is used for the WoVEn report is a monthly snapshot extract from ‘live’ ESR. The ESR Central team extract specific fields that have been agreed, between NHS Digital and the ESR Central team, to be able to produce the WoVEn reports with the Validations agreed by the Workforce Information Review Group (WIRG) and ESR HR Special Interest Group (ESR HR SIG). This data is extracted, if possible, on the first Monday of the month. If there is a Bank Holiday Monday in a month or if the system is down for any reason, the data will be extracted as soon as possible after the first Monday in the month.

Due to the data being a snapshot of the live data in ESR, the day and time of the extract may vary due to various circumstances – the extract date is always included within the WoVEn report.

It is the ESR Central team that extracts the data. NHS Digital cannot be held responsible for delays occurring due to the ESR Extraction process.

Expected ESR Extraction dates for the WoVEn Report

Ideally the latest date for the previous month’s WoVEn report error amendments in ESR The last date Validation Override requests accepted by NHS Digital	Date the ESR Central team aim to release to NHS Digital	Latest date by which NHS Digital aim to have released to all organisations
This column shows the last date Validation Override requests be sent to [email protected] prior to the next month’s WoVEn Report data being extracted from live ESR	This column shows the date that the ESR Central team aim to extract the WoVEn ESR snapshot of live report data	This column shows the latest date by which NHS Digital’s WoVEn Workforce team aim to release the latest WoVEn reports for the month of extraction and WoVEn process (unless otherwise notified)
Friday 30 December 2022	Tuesday 3 January 2023	Monday 9 January 2023
Friday 3 February 2023	Monday 6 February 2023	Monday 13 February 2023
Friday 3 March 2023	Monday 6 March 2023	Monday 13 March 2023
Friday 31 March 2023	Monday 3 April 2023	Monday 10 April 2023*
Friday 28 April 2023	Monday 1 May 2023	Monday 8 May 2023*
Friday 2 June 2023	Monday 5 June 2023	Monday 12 June 2023
Friday 30 June 2023	Monday 3 July 2023	Monday 10 July 2023
Friday 4 August 2023	Monday 7 August 2023	Monday 14 August 2023
Friday 1 September 2023	Monday 4 September 2023	Monday 11 September 2023
Friday 29 September 2023	Monday 2 October 2023	Monday 9 October 2023
Friday 3 November 2023	Monday 6 November 2023	Monday 13 November 2023
Friday 1 December 2023	Monday 4 December 2023	Monday 11 December 2023

*Will likely be delayed one day due to this day being a Bank Holiday Monday.

Last edited: 7 February 2023 11:28 am