When a CSV file is ready for submission to SACT, staff at the reporting organisation can connect using the National Cancer Registration and Analysis Service (NCRAS) secure file upload system. This system sits behind the English National Cancer Online Registration Environment (EnCORE) application programming interface (API) web portal.
The EnCORE portal can be accessed through most browsers, including:
- Internet Explorer
It can be accessed through many devices, such as:
- iPhone and other smart phones
- iPad and other tablets
Please note this opens in a new window and access from a N3 network is required. N3 is a national broadband network for the English National Health Service (NHS), connecting all NHS locations. The portal requires each registered user to agree to the site's terms and conditions. User logins are held within the repository database along with encrypted passwords for authentication.
Steps to complete each upload
Once you have logged in to the portal, follow the steps to complete each upload.
Upload the .csv file to the portal.
Click ‘New Upload’ on the top menu bar.
You are then presented with a new screen where you are required to update 5 upload questions:
- provider - enter your trust name
- file type - select Systemic Anti-Cancer Therapy - SACT
- file - click the ‘select file for upload button’ and select your file
- date - type the date of activity in file
- notes - type any notes applicable in the free text field
Next, click ‘Upload’ - file progress is shown in the ‘Actions’ tab.
Once a file has been uploaded, a unique password is generated for each batch, this password must be saved before clicking off this page.
Note: This is a one-time-only password which cannot be re-generated or accessed by the helpdesk staff. This password must be used in order to access the portal reporting. The only way to access portal reporting if this password is not recorded is to delete the file and reload the file again.
To view errors on the portal, click on the ‘Batch Report’ within the actions tab. This will show you an error summary, highlighting the severity of the error:
- critical error
- cannot be mapped or local error
- can be mapped
Note: a regimen mapping can only be completed by registered mapper or mappers.
This screen also explains:
- the field with the error
- a description of the error
- the current field value and an ability to map from here
Note: critical errors cannot be mapped and must be fixed at source. The file must then be re-loaded to the portal.
For critical errors, delete a file and correct errors on local system/file and re-upload to the portal. Where applicable, map incorrect values to the national standard through the portal. Review and internally approve data being submitted with the help of the reports on the portal.
Map all outstanding regimens on the file.
Correct any ‘queried’ mapped regimens.
Once there are no remaining errors, unmapped regimens or queries on the regimen mapping, then the file can be submitted to the data set.