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Find your Registration Authority

To access patient data on clinical systems you need the right role, which is granted or removed by the Registration Authority for your organisation.

You do not need to contact your Registration Authority to unlock your smartcard - you can use self-service smartcard unlock.


What your Registration Authority can help you with

Your Registration Authority can help with:

  • lost or damaged smartcards or devices
  • issuing and printing smartcards
  • adding or removing roles and access to clinical systems
  • unlocking smartcards and resetting passwords, if you're not able to use self-service smartcard unlock

How to find your Registration Authority

We are not able to provide contact details for every Registration Authority. These are managed locally within each organisation and we can only provide general help.

We recommend you:

Every NHS organisation is set up differently. Your Registration Authority may be part of the IT team, HR team, or a completely separate department. It may be called something other than Registration Authority, such as Smartcard Team.

Ask a colleague or your line manager

The best person to ask is whoever gave you initial access to patient data, most likely by providing your first smartcard or other authenticator. If that's not possible, any other colleague with their own access may know who to contact.

You can also ask a colleague to search by organisation in the Care Identity Service application - you cannot do this yourself if your smartcard is locked.

Contact your IT helpdesk

If you cannot get help locally, you can contact your local IT helpdesk to find your Registration Authority.

If the Registration Authority function is provided by your IT team they should be able to help immediately. If not, when you contact them it can help to make it clear you're looking for Registration Authority or smartcard team contact details - if you only tell them you're trying to unlock your smartcard, they may tell you they're not able to unlock smartcards, or direct you to self-service smartcard unlock.

Contact your Commissioning Support Unit (primary care only)

If you work in primary care, such as in a pharmacy, GP surgery, dentist, optician or social care, your Registration Authority is often provided by a Commissioning Support Unit. These are listed by area on the primary care service provider contact details page.

Last edited: 28 December 2023 11:34 am