We recommend a maximum of 3 OC1s per organisation. In exceptional circumstances we will consider 5 OC1s per organisation.
As an OC1, we want you to:
- act as an authority to keep us updated with any changes to your organisation's name, address and contact details
- keep us updated when site codes are no longer needed
- understand the impact of requesting new site codes and the systems where they will be visible
- understand the impact of requesting a site code closure and the impact to systems and services that consume our data
- ensure there is always a nominated organisation contact (OC1) within your organisation to act in this capacity for us
ICB OC1s may be required to provide guidance on more strategic requirements from ODS, such as requirements for greater granularity of report submissions, Continuing Healthcare Patient Level datasets (CHC PLDS) or possible ‘place’ codes.
We will:
- provide organisation and site codes which support your organisation and enable a variety of NHS systems to link additional information to these codes
- enable you to view your sites which we have coded via ODS products including the ODS portal or request a spreadsheet from our support team
ODS codes enable access to key national systems including but not limited to:
- NHSmail
- information governance assessment submission
- recording of activity on Commissioning Data Set returns
Requesting changes
To register an OC1 or add additional OC1s against an organisation, use the OC1 registration form. If the organisation has an existing OC1 they must submit the form.
As an OC1, you can use the Site Request Form to:
- request changes to your organisation code
- request new site codes or amendments to existing site codes for your organisation
It's important that as an OC1 you notify us of any changes. We will direct colleagues in your organisation to you if they contact ODS regarding ODS data amendments.
We will not normally issue codes for wards or services, but we will issue codes for distinct treatment locations (sites), which can be uniquely identified by name and postcode.
There are exceptions, such as codes supporting FP10 prescription pads and electronic prescriptions (ePACT) for trusts only. ODS can also act on instructions from NHS England national programmes.