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ODS newsletter: February 2020

Updates to the Organisation Data Service (ODS) service during February 2020

Introduction of ANANA Code Format

This is the last standard ODS Newsletter release before the new code format comes into use for all new organisations, from 1 April 2020. The changes are outlined and mandated by Information Standards Notice (ISN) DCB0090 which was approved in 2016.

We are now very close to the transition date. This means any new codes requested following April 1, including those that have an existing structured parent organisation code, will receive an ANANA format code.

It is imperative that all users of Organisation Reference Data have familiarised themselves with the changes, and taken steps to identify, assess and address any impacts that their systems and processes are subject to, prior to the 1 April.

It is the responsibility of users consuming and utilising ORD data to respond to the requirements in ISN 0090 and implement any changes required. Any risk resulting from non-compliance is held by the user.

Previous communications regarding the changes over the last three and a half years have provided a range of supporting information and guides to supplement the ISN and help our customers identify and mitigate impacts. Users are strongly advised to make use of these resources to ensure their readiness now, if they have not done so already:

The Portal provides links to useful information including the ISN as well as how to guides.

ANANA test files containing a set of representative ANANA codes covering all organisation types in scope for the change were published during September 2019. These can be found in the ODS data downloads pages.

If you have any concerns about your transition or require further assistance you can contact the project team: exeter.helpdesk@nhs.net. Please quote 'ORD Changes' in the subject field of your email and provide as much background to your query as possible.

API – Delays in update data

In early January ODS experienced an issue with an automated process that updates the database that feeds the API. This has resulted in a lack of updates being posted to the API during the first full working week of January. The issue has now been resolved.

ODS recommend that any API users utilising the LastChangeDate feature to synchronise updates, run an update using a LastChangeDate of 2020-01-01. This enables users to synchronise all data changed in the effected period. Further supporting information can be found on the LastChangedDate guidance page.

Organisation Operational Closures

We informed users in the last newsletter that we would be operationally closing organisations that were legally closed prior to April 2019, on 30 September 2020. A list of these organisations can be found on the organisation operational closures page.

Anyone with any concerns about outstanding dependencies on these codes or their sites should contact the Exeter Helpdesk.

Eother.CSV

The EOTHER.csv file will only contain Strategic Partnership codes. Due to the withdrawal of our .csv products in 2021, EOTHER.csv will not be updated to identify non primary roles such as STPs (Sustainability and Transformation Partnerships), nor will it contain STP partner relationships. For STP information, please use our xml data and source STP information via the API which is live and is being updated.

EPHPSITE.CSV

We are expanding our reference data for ISHP (Independent Sector Healthcare Provider) sites, to include sites in Scotland, where the HQ is in England. We already include sites located in Wales, where the HQ is in England. The first change will come into effect in our February release. We will advise when this has been completed and when the full data will be published, following the expansion of this reference data.

CCG File Changes

As part of the April 2020 Reconfiguration, the way Commissioning Hubs report upwards is changing. 7 Commissioning Hubs and 7 Health & Justice Commissioning Hubs will relate to NHS England Regions, rather than NHS England Region (Local Offices). In the eccg.csv file, their Higher Level Health Geography value (in field 4) will therefore default to Q99, but their National Level Grouping value (in field 3) will display their correct NHS England Region.

The two National Hubs (13Q and 15L) will report directly to NHS England.  In the eccg.csv file, their Higher Level Health Geography value (in field 4) will therefore default to Q99, and their National Level Grouping value (in field 3) to Y99. In the XML data and ODS API Suite, there will be a relationship between the National Commissioning Hubs and NHS England (X24).

These relationships will be implemented into ODS data within the 1st week of April 2020. They will therefore be visible to ODS data consumers in the:

  • ODS API Suite - within 24 hours of ODS implementing the change
  • XML file or legacy eccg.csv file - on 30 April 2020

CCG Mergers

We have now published the 18 new Clinical Commissioning Group (CCG) codes. These are operationally active in our system and will become legally active in April 2020.
The new CCG codes are available in the ODS API Suite and ODS Portal now. Note that the ODS Portal will not show the related Sustainability and Transformation Partnership (STP) until April 2020.

They will be available in the monthly ODS XML file and legacy eccg.csv file from 28 February 2020.

Further information is available in our change summary.

Cancer Alliances

NHS England & Improvement have asked ODS to code the 21 new Cancer Alliances, as per their national policy requirements to improve care locally. Further information is available on the NHS England website.

Please note that the ODS codes will be geographical only and no services will be attached. The Cancer Alliances span CCGs and STPs, thus all services within the footprint are members of the Cancer Alliance.

Cancer Networks

NHS England & Improvement have confirmed that Cancer Networks are no longer part of the NHS infrastructure and have been superseded by the new Cancer Alliances. Following confirmation from NHS England and Improvement, ODS intend to close these codes legally from end March 2020 and operationally from September 2020. The operational closure date is part of the work we are undertaking with all our legacy code operational closures for September 2020. We will publish further communications regarding the list of codes we intend to close and will ensure that our customers do not have any operational dependencies on any of the codes before we close.

ORD New Named Relationship

A new named relationship will be introduced into Organisation Reference Data (ORD):

RE9 - 'Is Nominated Payee For'

This is being introduced to support automated payments to Primary Care Networks (PCN). The relationship will be applied to GP Practice, NHS Trust, or Independent Sector Healthcare Provider (ISHP) records and will link to relevant PCN records.

RE9 relationship data will only be available via ORD XML files or the ORD API.

STPs in the Hierarchy

Don't forget that April 2020 sees the introduction of 42 Sustainability and Transformation Partnerships (STP), replacing 14 Region (Local Offices). This will affect over 150,000 organisations in our data products. Further information is available in our change summary.

Organisation Changes

Trust change of name

The below organisation name change is now effective. The name change will be published in the January ODS files, the Organisation code will remain the same.

Old Name: RWW - Warrington and Halton Hospitals NHS Foundation Trust

New Name: RWW - Warrington and Halton Teaching Hospitals NHS Foundation Trust

Contact us

If you have any queries regarding the articles in this newsletter, please raise a service call for the attention of the ODS team with the Exter helpdesk: exeter.helpdesk@nhs.net

Last edited: 3 March 2020 1:04 pm