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February 2018 newsletter

Read our quarterly Organisation Data Service (ODS) newsletter.

Access Database update

In the August newsletter we stated we would not publish the OrgCuDev product (also referred to as the Access Database) from November 2017.
 
We have had some enquiries from users who wish to continue using the product. Whilst we recognise there is a need to remove the product, we do not wish to impact on service delivery.
 
If you need this product, please contact us.

We will engage with product users over the next few months to communicate a decommissioning plan.

If you have already submitted a questionnaire, please request the database by contacting us for an updated version, while the decommissioning review is ongoing.

Application Programming Interface

The live version of the ODS API suite will be available from April 2018.
   
We will deliver the requirement for publishing more frequent updates, described in the published standard Health and Social Care Organisation Reference Data (ORD), by the ORD API interface.

Get further details and a link to a test version of the ODS API Suite.

We will be showcasing the API Connect-athon events, along with other APIs developed by NHS Digital. The first event scheduled for the 14 March 2018 is now full.
 
Please contact us if you need any information on future Connect-athon events.

Care Homes Switchover

The work to align the Care Home data between ODS and CQC is almost complete. This will mean that CQC becomes the single source of truth for care home information in England.

The output of this work is currently being tested by a small selection of customers prior to publication.

The amended data will be published as part of the February quarterly production. Users will see a high number of amendments in this publication:

  • approx. 500 Care Home HQ records will close
  • approx. 2000 new Care home HQ records
  • approx. 5000 Care Home site records to be re-parented

Customer Service Survey

We value our customer's feedback on our service, good or bad. If you receive a survey please could you take a couple of minutes out of your day and complete it.

In the coming months we will include the survey link on all responses from the ODS Support Team.

Only the ODS Team will be able to view your completed surveys.

Deputy Senior Information Risk Officer

We have recently introduced a new role of a Deputy Senior Information Risk Officer (SIRO).
 
Only a registered SIRO can nominate a Deputy SIRO. A Deputy SIRO can only sign off application access when the nominated SIRO is absent and the application is urgent.

We have updated our forms have to reflect the new role.

NHS Postcode Directory Enhancements

The Office of National Statistics (ONS) are adding two new fields to the NHS Postcode Directory which ODS publish.

The two new fields are:

  • Sustainability and Transformation Partnership Identifier (STP)
  • Cancer Alliance or national Cancer Vanguard Identifier

The new fields will be in the directory in May 2018.


Organisation Changes

Clinical Commissioning Group mergers

Subject to approval from NHS England, the following organisation changes are effective from 1 April 2018 and will be published in the release dated 23 February 2018.
 

Previous CCGs New CCG
NHS Bristol CCG (11H)
NHS North Somerset CCG (11T)
NHS South Gloucestershire CCG (12A) 
NHS Bristol, North Somerset and South Gloucestershire CCG (15C)
NHS Leeds North CCG (02V)
NHS Leeds South & East CCG (03G)
NHS Leeds West CCG (03C)
NHS Leeds CCG (15F)
NHS Newbury & District CCG (10M)
NHS North & West Reading CCG (10N)
NHS South Reading CCG (10W)
NHS Wokingham CCG (11D)
NHS Berkshire West CCG (15A)
NHS Bracknell & Ascot CCG (10G)
NHS Slough CCG (10T)
NHS Windsor, Ascot & Maidenhead CCG (11C)
NHS East Berkshire CCG (15D)
NHS Aylesbury Vale CCG (10Y)
NHS Chiltern CCG (10H)
NHS Buckinghamshire CCG (14Y)
NHS Birmingham Cross City CCG (13P)
NHS Birmingham South and Central CCG (04X)
Solihull CCG (05P)
NHS Birmingham and Solihull CCG (15E)

NHS England South Reconfiguration

South of England Commissioning Region (Y57) has split into two new Commissioning Regions to take effect from 1 April 2018:

  • South West Commissioning Region (Y58)
  • South East Commissioning Region (Y59) 

There were 4 Region (Local Office) underneath Y57, formerly known as Area Teams. They will all receive new codes as their constituent Clinical Commissioning Groups (CCG) are changing. Resulting in 2 Regions (Local Office) under each new Commissioning Region. Please see the details in the below table.

The new organisation codes will be present in the February release.

The organisations they replace will close in April 2018. A file is available on request which includes a future close date for the CCG, Region (Local Office) and Commissioning Region.

The practices linked to the merging CCGs will have their code of commissioner updated to reflect the new CCG. We will publish this in our weekly release on the 1 April 2018. The monthly release will include the values from the April 2018 release.


South West Commission Region (Y58)

NHS England South West (South West South) (Q85)

CCG name Code
NHS Dorset CCG 11J
NHS Kernow CCG 11N
NHS Northern, Eastern and Western Devon CCG 99P
NHS South Devon and Torbay CCG 99Q
NHS Somerset CCG 11X

 

NHS England South West (South West North) (Q86)

CCG name Code
NHS Bristol, North Somerset and South Gloucestershire CCG 15C
NHS Bath and North East Somerset CCG 11E
NHS Swindon CCG 12D
NHS Wiltshire CCG 99N

NHS Gloucestershire CCG

11M

 

South East Commissioning Region (Y59)

NHS England South East (Hampshire, Isle of Wight and Thames Valley) (Q87)

 

CCG name Code
NHS North East Hampshire and Farnham CCG 99M
NHS Fareham and Gosport CCG 10K
NHS Isle of Wight CCG 10L
NHS North Hampshire CCG 10J
NHS Portsmouth CCG 10R
NHS South Eastern Hampshire CCG 10V
NHS Southampton CCG 10X
NHS West Hampshire CCG 11A
NHS Surrey Heath CCG 10C
NHS Buckinghamshire CCG 14Y
NHS Berkshire West CCG 15A
NHS Oxfordshire CCG 10Q
NHS East Berkshire CCG 15D

 

NHS England South East (Kent, Surrey and Sussex) (Q88)

 

CCG name Code
NHS Ashford CCG 09C
NHS Canterbury and Coastal CCG 09E
NHS Dartford, Gravesham and Swanley CCG 09J
NHS Medway CCG 09W
NHS South Kent Coast CCG 10A
NHS Swale CCG 10D
NHS Thanet CCG 10E
NHS West Kent CCG 99J
NHS Guildford and Waverley CCG 09N
NHS North West Surrey CCG 09Y
NHS Surrey Downs CCG 99H
NHS Brighton and Hove CCG 09D
NHS Coastal West Sussex CCG 09G
NHS Crawley CCG 09H
NHS East Surrey CCG 09L
NHS Eastbourne, Hailsham and Seaford CCG 09F
NHS Hastings and Rother CCG 09P
NHS High Weald Lewes Havens CCG 99K
NHS Horsham and Mid Sussex CCG 09X

Trust change of name

Old Trust name New Trust name
Papworth Hospital NHS Foundation Trust (RGM) Royal Papworth Hospital NHS Foundation Trust (RGM)

This change be in the release dated 23 February 2018.

Organisation contacts

Over the last couple of months, we have sent out a request for all Organisation Contacts (OC1's) to update their details.

If you have received an email request can you please update your details as soon as possible.

Thank you to those who have already responded.


Service Level Agreement

To meet our customer's expectations this table provides you with details of the Priorities of calls when raised for ODS.

1 being the most urgent and 4 being the least urgent.

Priority Response Resolution Details
1 - Critical 2 hours 8 hours
  • unplanned interruption to the service
  • reduction in the quality of a service 
  • a complicated query requiring specialist application and/or business knowledge. 
This may include Incidents that have not yet affected the service to the customer.
2 - High 4 hours 24 hours
  • issue affecting major functionality
  • workaround is available but resource intensive
3 - Medium 16 hours 40 hours
  • issue affecting functionality
  • workaround is available
4 - Low   40 hours 792 hours
  • non-urgent issues causing slight irritation where workarounds are available

XML Release (March)

We will be deferring the XML release scheduled for 29 March to 9 April 2018. This will allow the data to include the reconfiguration activities across the South and six newly formed CCG mergers which are taking place on 1 April 2018.

Contact us

If you have any queries regarding the articles in this newsletter please raise a service call for the attention of the ODS team with the exeter.helpdesk@nhs.net.

Last edited: 20 February 2019 11:55 am