The procurement mobilisation stage focuses on capturing requirements, creating the relevant procurement documentation set, and planning and launching the procurement process. If you're running your own collaborative procurement you'll also need to decide your route to market.
It's expected that most procurements will go through either an Official Journal of the European Union (OJEU) process or through the new HSCN dynamic purchasing system called RM3825. Whilst there are fundamental differences between the two routes, the set of key procurement documentation that will be required is similar and is summarised in the below table.
|HSCN Obligations Framework (OF)||The OF already exists and HSCN compliant suppliers have already agreed to its terms. Customers need to be aware of the content of the OF as it forms the basis of all HSCN services offered by suppliers.|
|Statement of Requirements (SoR)||Each procurement will have a SoR capturing the detailed requirements for their regional network solution, including technical, service management, migration and commercial aspects. The SoR needs to be considered in tandem with the HSCN Obligations Framework.|
|Organisation List||Organisations cannot be part of multiple HSCN procurements. We therefore need to be clear which procurement you are in.|
|Site List||The postcode and public switched telephone network (PSTN) details of each site where services are required. All known sites should be specified upfront.|
|Current Inventory||NHS Digital are able to provide a comprehensive inventory of your legacy TN connections. You'll need to provide additional relevant inventories if you wish to include network connections from other incumbent providers in the scope of the procurement.|
|Future Connectivity Requirements||You'll need to indicate which services you are likely to go on to order once your procurement is complete. This is not a committed list, but it is important to give the market an understanding of the likely demand and for you to highlight any major planned changes from your current TN services.|
|Pricing Catalogue Template||The Pricing Catalogue Template will need to include all HSCN services and variations that you may wish to order now or in the future. Suppliers will be asked to price each service in the template against each of the sites listed in the Site List.|
|Call-Off Terms||The terms and conditions under which services will be ordered, delivered and managed.|
|Evaluation Methodology and Criteria||Details how the tender responses will be evaluated.|
|Procurement Plan||Details the procurement process and timetable along with the resourcing approach for execution.|
In addition to the above list, a full suite of procurement documentation including the Invitation to Negotiate (ITN) or Invitation to Tender (ITT) and various supporting schedules will be required. The exact composition will depend on your procurement approach. Similarly, the process for creating and agreeing all of these documents will vary by approach.