Aggregated procurements (APs) will be managed by NHS Digital and are intended for organisations that either do not have existing collaborative arrangements in place, or cannot create them in time to migrate off their legacy connections and onto HSCN.
NHS Digital will manage a series of APs that will combine health and social care organisations' requirements into a single procurement based on a geographic footprint, or other relevant considerations.
Following the successful go live of the HSCN Dynamic Purchasing System (DPS) RM3825 in November 2017 all APs will be run on RM3825. NHS Digital are now launching APs and will stagger the release dates to ensure timely migration while encouraging maximum supplier participation in each AP.
Organisations are encouraged to join an NHS Digital run AP if they do not have mature collaborative or individual self-serve procurement plans in place. Organisations wishing to join an AP will need to provide their connectivity requirements and commitment to participate to NHS Digital in advance of its launch.
Potential benefits of joining an aggregated procurement:
- You are able to take advantage of economies of scale generated through the formation of a buying club which will take sizeable opportunities to market.
- NHS Digital will plan, manage and direct a regional-based procurement for you on the new CCS HSCN DPS, RM3825, saving organisation resources, costs and the requirement for local procurement/legal/commercial expertise.
- NHS Digital will support your organisation's input of information into requirements gathering templates to ensure that the required services are available to call off.
- The HSCN DPS, RM3825, is a faster process than a traditional framework and NHS Digital intends to use repeatable processes during each procurement to support a streamline process, reducing time between procurement launch and contract award.
- HSCN compliant suppliers can apply to join RM3825 at any time, creating a flexible and growing supplier marketplace for each AP.
- Crown Commercial Service (CCS) will provide support to organisation's post-contract award if issues arise.
- APs will provide consumer organisations with choice in terms of the services that they contract for.
- The AP schedule has been designed to support organisation's procurement and migration to HSCN in a timely manner.
Considerations for aggregated procurements:
- The timing of migration and schedule of regional launches may mean later migration than otherwise possible or may not match your organisations current contract end dates.
- The procurement award decision will be determined centrally (based on the Most Economically Advantageous Tender).
- You will have to baseline certain elements before launch and cannot add new legal entities, sites or requirements post launch.
- The AP solution is less tailored to individual requirements, but as stated above APs will provide consumer organisations with choice in terms of the services that they contract for.
- Overlay services will need to be procured separately from connectivity. This decision was made to enable flexibility, allowing overlay services to be purchased separately from specialist suppliers which could realise further cost savings.
- APs will be planned and managed by NHS Digital, therefore you may have less opportunity to shape the outcome, compared to a collaborative or individual self-serve approach.
Even if you have collaborative arrangements in place you may prefer to join an aggregated procurement to have NHS Digital do it for you. This is fine; however, you are reminded that the procurement will be planned and managed by NHS Digital and therefore you may have less opportunity to shape the outcome, compared to a collaborative approach.
Aggregated procurements will deliver 3+1+1 year contracts, so whilst you may not be ready to mobilise your own collaborative approach now, you will have the option to collaborate with your partners in the future.
Aggregated procurements are being planned on a regional basis; you'll be grouped with other organisations in your region, including those in neighbouring sustainability and transformation partnership (STP) footprints. All aggregated procurements will be run as further competitions on RM3825. The Crown Commercial Service (CCS) launched RM3825 in November 2017, however NHS Digital will stagger the launch of each aggregated procurement. The output of each procurement will be a catalogue of HSCN services, provided by a single supplier, from which you can order the HSCN connectivity services that you need. You have to be included in the aggregated procurement when it goes to market if you want to order services from the catalogue.
Aggregated procurement (NHS Digital managed) timeline
If you wish to be part of an NHS Digital managed aggregated procurement you'll need to be aware of the dates below.
No later than 6 weeks before launch of the aggregated procurement for your area
Confirm your intention to be part of an aggregated procurement managed by NHS Digital.
Attend an aggregated procurement regional workshop - we'll provide you with details of these nearer the time.
Confirm your HSCN connectivity requirements for inclusion within an aggregated procurement - the NHS Digital HSCN team will provide you with a template for this.
From December 2017
NHS Digital will begin aggregated procurements.
Aggregated procurement timetable
The table below shows when NHS Digital plan to launch each aggregated procurement.
|Aggregated procurement name
|Once for London
|ALB NHS Digital
|ALB Other ALBs
View the aggregated procurement customer journey.