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EDDI smartcard roles and workgroups

Find out about the recommended minimum smartcard role or roles that users need to do the basic tasks of their profession in the Emergency Department Digital Integration (EDDI).

Introduction

The EDDI system uses smartcard authentication to control access. It's important that organisations configure end users to have the correct access rights to perform their role within EDDI.


Identifying user roles

EDDI uses five rationalised job roles:

  • administrator
  • service manager
  • clinician
  • information analyst
  • administrator/clinical support

Organisations need to identify individuals working in emergency departments and map them into these five roles. End users will then need to have the job role added to their smartcards.

The drop-down items below provide more information on the type of activities each role can perform in the application and indicates which are likely to be suitable for different user types.

The information on baseline activities has been extracted from the National RBAC Database v.27.2 and shows the baseline activities for each job role. 

Note that aside from B8010 (see Access to 111 clinical triage information), EDDI does not use any 'B' codes to separate functional access. Only the role is important in gaining access to the system. 

Administrator

This includes receptionist, health care assistant, progress chaser and other emergency department administration roles.

Description

Users who require limited access to administrative functionality but no clinical access.

Tasks

The EDDI tasks included are:

  • view incoming patient list
  • mark patients as arrived
  • view dashboard information

Job role code mapping

R8009 - receptionist access role.

Baseline activity roles

  • B0030
  • B0620
  • B8012

Service manager

This includes operational administrator. 

Description

Users who maintain and support the EDDI system in a higher administrative function, with no clinical access.

Tasks

The EDDI tasks included are:

  • view incoming patient list
  • mark patients as arrived
  • view dashboard information
  • manage slots and capacity
  • manage services

Job role code mapping

R8010 - clerical access role.

Baseline activity roles

  • B0620
  • B0825
  • B0560
  • B8009
  • B0054
  • B0860
  • B1693
  • B8016

Clinician

This includes junior doctors and consultants.

Description

Users such as doctors and consultants who undertake activities within health records have access to both administrative and clinical functions.  

Administrative functions are limited to patient list functions, as per the administrator role above.

Tasks

The EDDI tasks included are:

  • view incoming patient list
  • mark patients as arrived
  • view dashboard information
  • view and download clinical information (CDA)

The ability to view and download clinical information will also be available to other users (if required by local business process) via an additional RBAC business activity - B8010 view clinical documents.

Job role code mapping

R8000 - clinical practitioner access role.

Baseline activity roles

  • B0080
  • B0085
  • B0168
  • B0143
  • B0620
  • B0825
  • B8028
  • B0560
  • B8020
  • B0420
  • B0073
  • B0133
  • B0020
  • B0264
  • B0830
  • B0862
  • B0994
  • B8016
  • B8017
  • B8024
  • B8029
  • B0815
  • B0995
  • B1694

Information analyst

Description

Users who support the service in a data analysis capacity.

Tasks

The EDDI tasks included are:

  • view dashboard information
  • download service information
  • view and create ad-hoc reports

Job role code mapping

R8012 - information officer access role.

Baseline activity roles

  • B8012
  • B0995
  • B0994

Administrator/clinical support

Description

A generic role with no baseline activities to allow the direct allocation of specific activities where local information governance has approved their use because no other role is appropriate.

Tasks

The EDDI tasks included are:

  • view incoming patient list
  • mark patients as arrived
  • view dashboard information
  • manage slots and capacity
  • manage locations / services

Job role code mapping

R8008 - admin/clinical support access role

Baseline activity roles

None

Workgroup management

A workgroup is an additional form of access management to enable legitimate relationships with patient data.

In addition to the roles described above, EDDI uses a specific workgroup to determine access. Users will be required to be part of this workgroup and it must be correctly named for EDDI to recognise it.

The workgroup name EDDI uses to check access is 'ED Bookings'.

Find out more about creating workgroups.

Find out more about assigning workgroups.


Access to 111 clinical triage information

As part of the booking workflow from 111 to EDDI, there is also a transfer of the 111 clinical triage information. 

Here's an example of the 111 clinical triage information.

Access to the 111 clinical triage information is available by default for the clinician role described above. However, additional privileges can be granted to admin staff if they require access to the document. 

Users requiring access will need the following RBAC business activity added to their role profile - 'B8010 View Clinical Documents'.

This activity will allow users to view or download the 111 clinical triage information in EDDI. The download function supports local business practice where clinical information is uploaded to other systems, such as a PAS or an EPR, for access by other staff.

The granting of this activity must follow local business and RA processes.

Last edited: 27 January 2021 2:17 pm