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National Back Office - Data Release Register

This contains both Tracing service activity and Demographics Batch Service Bureau activity for 2020.

Download data in Excel format

Download a spreadsheet of all Tracing Service and Demographics Batch Service Bureau activity from January 2020.


Tracing service activity

Tracing service activity for December 2020

Police NCA Home Office (under review) Court Order CCRC HM Coroner (retired on 31/12/2020) Welsh Blood Service (retired on 18/09/2020) Jersey Cytology Screening (retired on 30/11/2020) Total
Rejected 22 - - 4 - - - - 26
Approved - Trace 1 1 - 18 - - - - 20
Approved - No Trace - - - 4 - - - - 4
Total receipts processed 23 1 - 26 - - - - 50

Tracing service activity for November 2020

Police NCA Home Office (under review) Court Order CCRC HM Coroner Welsh Blood Service (retired on 18/09/2020) Jersey Cytology Screening (retired on 30/11/2020) Total
Rejected 9 - - 8 - - - - 17
Approved - Trace 1 1 - 25 - - - - 27
Approved - No Trace - - - 4 - - - - 4
Total receipts processed 10 1 - 37 - - - - 48

Tracing service activity for October 2020

Police NCA Home Office (under review) Court Order CCRC HM Coroner Welsh Blood Service (retired on 18/09/2020) Jersey Cytology Screening Total
Rejected 13 1 - 4 - - - - 18
Approved - Trace 1 - - 25 - - - - 26
Approved - No Trace - - - 4 - - - - 4
Total receipts processed 14 1 - 33 - - - - 48

Tracing service activity for September 2020

  Police NCA Home Office (under review) Court Order CCRC HM Coroner Welsh Blood Service (Retired on 18/09/2020) Jersey Cytology Screening Total
Rejected 18 -   - 5 - - - - 23
Approved - Trace 1  -  - 26 - - - - 27
Approved - No Trace - - -  6 - - - - 6
Total receipts processed  19 - - 37 - - - - 56

Tracing service activity for August 2020

  Police NCA Home Office (under review) Court Order CCRC NHSCFA HM Coroner Welsh Blood Service Jersey Cytology Screening Total
Rejected 15 1   - 5 - - - - - 21
Approved - Trace 1   -  - 26 - - - - - 27
Approved - No Trace 1  - -  1 - - - - - 2
Total receipts processed  17 1 - 32 - - - - - 50

Tracing service activity for July 2020

       Police NCA Home Office (under review) Court Order CCRC NHSCFA HM Coroner Welsh Blood Service Jersey Cytology Screening Total
Rejected 24 1   - 3 - - - - - 28
Approved - Trace 2   -  - 19 - - - - - 21
Approved - No Trace -  - -  3 - - - - - 3
Total receipts processed  26 1 - 25 - - - - - 52

Tracing service activity for June 2020

       Police NCA Home Office (under review) Court Order CCRC NHSCFA HM Coroner Welsh Blood Service Jersey Cytology Screening Total
Rejected 34 3   - 2 - - - - - 39
Approved - Trace 2   -  - 14 - - - - - 16
Approved - No Trace 1  - -  5 - - - - - 6
Total receipts processed  37 3 - 21 - - - - - 61

Tracing service activity for May 2020

       Police NCA Home Office (under review) Court Order CCRC NHSCFA HM Coroner Welsh Blood Service Jersey Cytology Screening Total
Rejected 10 -   - 1 - - - - - 22
Approved - Trace -   -  - 27 - - - - - 27
Approved - No Trace 1  - -  7 - - - - - 8
Total receipts processed  11 - - 46 - - - - - 57

Tracing service activity for April 2020

       Police NCA Home Office (under review) Court Order CCRC NHSCFA HM Coroner Welsh Blood Service Jersey Cytology Screening Total
Rejected 12 -   - 8 - - - - - 20
Approved - Trace 1   -  - 12 - - - - - 13
Approved - No Trace 2  - -  3 - - - - - 5
Total receipts processed  15 - - 23 - - - - - 38

Tracing service activity for March 2020

       Police NCA Home Office (under review) Court Order CCRC NHSCFA HM Coroner Welsh Blood Service Jersey Cytology Screening Total
Rejected 12 -   - 14 - - - - - 26
Approved - Trace 3   -  - 33 - - - - - 36
Approved - No Trace 2  - -    9 - - - - - 11
Total receipts processed  17 - - 56 - - - - - 73

Tracing service activity for February 2020

Police NCA Home Office (under review) Court Order CCRC NHSCFA HM Coroner Welsh Blood Service Jersey Cytology Screening Total
Rejected 6 - - 13 - - - - - 19
Approved - Trace 5 1 - 31 - - - - - 37
Approved - No Trace - 1 - 1 - - - - - 2
Total receipts processed 11 2 - 45 - - - - - 58

Tracing service activity for January 2020

Police NCA Home Office (under review) Court Order CCRC NHSCFA HM Coroner Welsh Blood Service Jersey Cytology Screening Total
Rejected 13 1 - 9 - - - - - 23
Approved - Trace 2 1 - 26 - - - - - 29
Approved - No Trace 2 - - 7 - - - - - 9
Total receipts processed 17 2 - 42 - - - - - 61

Explanation of terms

Rejected: requests to the National Back Office (NBO) for a release of non-clinical data to assist with law enforcement are rejected where the requests have not followed correct procedure. For instance, if a request has not been countersigned by a police officer of sufficient seniority.

Approved – Trace: The NBO was able to trace details for the individuals related to these requests

Approved – No Trace: The NBO was not able to trace any details related to these requests

*NHS Counter Fraud Authority ceased 31 March 2019


Demographics Batch Service Bureau activity

Demographics Batch Service Bureau activity - January to June 2020

January 2020 February 2020 March 2020 April 2020  May 2020  June 2020
Number of Submissions Received 27 25 22 18 24 27
Number of Submissions Rejected 5 1 - 1 2 3
Number of Submissions Withdrawn - - - - - -
Number of Submissions Approved and Processed 22 24 22 17 22 24
             
Actual Number of Transactions Processed by DBS (Avg per File) 20,721 16,536 10,809 8941 16,237 10,535
% of Transactions with Single Matched 46.6% 65.1% 67.7% 76.4% 83.6% 84.7%
Total Number of Transactions with Single Match 212,511 258,369 160,959 116,090 298,629 214,199
Total Unmatched 243,340 138,494 76,829 35,915 58,575 38,629
Actual Number of Transactions Processed by DBS (Total) 455,851 396,863 237,788 152,005 357,204 252,828

Demographics Batch Service Bureau activity - July to December 2020

July 2020 August 2020 September 2020 October 2020 November 2020 December 2020
Number of Submissions Received 26 16 18 14 9 4
Number of Submissions Rejected - - 1 2 - -
Number of Submissions Withdrawn 1 - - - - -
Number of Submissions Approved and Processed 25 16 17 12 9 4
             
Actual Number of Transactions Processed by DBS (Avg per File) 34,194 12,439 16,875 5545 10,373 2,267
% of Transactions with Single Matched 77.8% 48.4% 64.5% 86.3% 81.3% 4.0%
Total Number of Transactions with Single Match 664,996 96,274 184,908 57,455 75,882 362
Total Unmatched 189,857 102,757 101,971 9085 17,471 8,704 
Actual Number of Transactions Processed by DBS (Total) 854,853 199,031 286,879 66,540 93,353 9,066

 

Explanation of terms

Received: Number of batch file submissions received by DBSB.

Rejected: Batch file submissions to the DBSB at the National Back Office (NBO) by social care and other approved organisations for NHS Number validation are rejected for non-compliance with submission requirements; including incorrectly formatted data, insecure email domain, submitted data out of scope, authority for use of service not in place.

Withdrawn: Service user has withdrawn their batch file submission at any point prior to DBSB completion of their request.

Approved and Processed: Batch file submissions that comply with submission requirements and have completed processing.

Transactions single match: A single unique match has been identified between the data record supplied and the data held on PDS.

Transactions unmatched: A single unique match has NOT been identified between the data record supplied and the data held on PDS.

Transactions processed: Number of individual data records submitted to DBS for NHS Number validation.

Note: Number of Submissions Approved and Processed may not equal the Number of Submissions Received minus rejections and withdrawals. This will occur when:

  • a submission received in a previous accounting period completes processing in a later accounting period
  • a submission received in the current accounting period has not completed processing by the end of that accounting period

Further information

Last edited: 20 January 2021 3:21 pm