The Organisation Data Service provides a number of services, including updating and maintaining the registers for Caldicott Guardians, Senior Information Risk Owners and Information Asset Owners.
A Caldicott Guardian is a senior person responsible for protecting the confidentiality of people's health and care information and making sure it is used properly.
All NHS organisations and local authorities providing social services must have a Caldicott Guardian.
A Senior Information Risk Owner (SIRO) is an Executive Director or member of the Senior Management Board of an organisation with overall responsibility for an organisation's information risk policy.
The SIRO is accountable and responsible for information risk across the organisation. They ensure that everyone is aware of their personal responsibility to exercise good judgement, and to safeguard and share information appropriately.
A SIRO is responsible for user access into Systems and Service Delivery (SSD) systems and this is done by submitting a Data User Certificate (DUC) via the exeter helpdesk. The ODS Team will process the form, when sign off has been verified, and set up the user account on the Open Exeter system. There is only one registered SIRO per organisation, however they can delegate responsibilty of user access sign-off to an Information Asset Owner (IAO).
Download the SIRO register [4.09MB] Published 22 June 2017
To register your organisation's SIRO, please complete this form [47.5KB]
The Information Asset Owner (IAO) will be a senior member of staff who is the nominated owner for one or more identified information assets of the organisation. IAOs will support the organisation's SIRO in their overall information risk management function as defined in the organisation's policy.
The IAO nomination form must be sent by the registered SIRO from the SIRO's email account. There is no limit to the number of IAO's a SIRO can nominate within their organisation.
Download the IAO register [67.5KB] Published 22 June 2017
To nominate an IAO, please complete this form [102KB]
Safe Havens have been set up in the NHS to ensure that confidential patient data can be transmitted and stored securely. Get the latest Safe Haven downloads.
The ODS portal is a quick and easy way to search organisation details. Find out more about the service.
Download forms, including Abeyance and Dispersal, Consultant Template and the ODS Primary Contact Form (OC1).