Data Coordination Board (DCB) and coronavirus (COVID-19) activity

Following a period of suspension, the Data Coordination Board (DCB) has announced that from August 2020, the DCB and sub-board (DCSB) will restart monthly meetings. Where there is an urgent need to collect data to support COVID-19 activity, the existing DCB urgent and short-notice approval processes will be followed.

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Data Coordination Board - resumption of national governance role

In April 2020 the decision was taken to pause (until August) the DCB and DCSB meetings due to the ongoing COVID-19 pandemic. The purpose of this was to ensure that DCB did not approve any items which could adversely impact the frontline delivery of services during the period of the pandemic. We have now passed the initial peak, and organisations are looking to stand back up critical services. The situation has stabilised sufficiently to enable the DCB to resume normal processes.

From August 2020, the DCB and the DCSB will start to hold monthly meetings once again. All standard requests will be scheduled in for discussion at an upcoming meeting.

Where there is an urgent need to collect data to support the ongoing COVID-19 pandemic, or to support the recovery of normal business operations, the existing DCB urgent and short-notice approval processes will be followed.

For further details on submitting a request to DCB, please contact the Data Standards Assurance Service (DSAS) via email at: standards.assurance@nhs.net

Known changes to national information standards and data collections, as at 28 October 2020

The Data Coordination Board has been made aware of changes to approved standards and collections, to:

pause the submission of data
extend conformance dates
issue advisory guidance

and now, from July 2020:

formally re-start collections paused as a result of COVID-19.

DCB is wholly supportive of these changes, which are listed in the table below. This information is subject to change on a daily basis (the date added to the list is shown in the end column).

If you have any questions about the content below, please contact the DCB publication team, in the first instance, by email: standards.assurance@nhs.net

COVID-19 related changes to approved standards and collections
DCB Identifier	Title	Impact (with date added)
DCB0147	National Cancer Waiting Times Monitoring Data Set	24 Aug 20: The implementation period completion date is to be pushed back from Oct 20 to Nov 20, in light of COVID-19 and feedback from Trusts and system suppliers that they would require a one month extension to ensure they can implement the new 2.1 data set.
DCB3099	Sugar Sweetened Beverages Data Collection	12 May 20: This new collection has a delayed start date.
DCB1521	Cancer Outcomes and Services Data Set (COSD)	7 May 20: After discussions with the Private Healthcare Information Network (PHIN), Public Health England has produced a “lite” version of COSD, aimed primarily at first time submitters of the data among private providers of cancer services. This is in direct response to COVID-19 and the consequential restrictions on NHS organisations, including their ability to care for and treat cancer patients, leading to more demand on our private providers. Enquiries about this can be sent to the COSD helpdesk: COSD@phe.gov.uk 14 Apr 20: 3-month delay to implementation of COSD v9.0 and COSD Pathology v4.0 until 1 July, and then a further 3 months for Trusts to work with suppliers to get upgraded. During this period either version will be accepted by NCRAS. Full conformance will now be 1 Oct (Dec data upload), at that point COSD v8.0 will be retired.
DCB3102	Cancer Quality of Life Metric Survey	28 Apr 20: This new collection has a delayed start date.
DCB2050, 2212, 3002, 3003	Contract Monitoring set of standards	13 Jul 20: DCB has been informed by NHSEI that, contrary to initial advice, all standards are expected to flow as normal. This position will be re-enforced again through the imminent communication about contracting for the remainder of this financial year. 28 Apr 20: Aggregate and Patient Level: Flow paused but collection should continue for retrospective submission. Devices: Trusts must submit where they have experienced excessive high cost tariff excluded device usage. Drugs: This must be submitted as usual.
DCB2239	CQUIN Consolidated Data Collection	28 Apr 20: As CQUIN has been suspended until at least July, there is no need for data collection within this period.
DCB3091	Plastics Reduction Pledge	28 Apr 20: Paused until July 2020.
DCB3007	Programme Budgeting	28 Apr 20: The annual collection for 19/20 has been cancelled.
DCB3080	Spend Comparison	28 Apr 20: Both Purchase Order and Accounts Payable collections are continuing. The PO collection (3080-01) moves to weekly collection from 5 May and introduces 3 new data items.
SCCI2163	Weekly Diagnostic Activity Collection	28 Apr 20: Paused until at least 1 July.
DCB0034	SNOMED CT	14 Apr 20: The 1 April 2020 biannual release of SNOMED-CT was replaced by a small patch release to add COVID-19 content only.
DCB0086	Data Security and Protection Toolkit	28 Oct 20: The 20-21 specification has been updated, to reduce burden in the context of a shortened submission period (Oct 20-Mar 21). 14 Apr 20: The deadline for submission of the 2019-20 toolkit has been pushed back to 30 September 2020.
DCB0090	Health and Care Organisation Reference Data	4 Aug 20: Deferred until 1 Oct 20; Introduction of ANANA Code Format reinstated for 1 October 2020 - https://digital.nhs.uk/services/organisation-data-service 14 Apr 20: Delay to the introduction of planned new ANANA format organisation codes.
DCB0092-2062	Emergency Care Data Set	14 Apr 20: Guidance issued on how to code COVID-19 in ECDS: https://digital.nhs.uk/data-and-information/data-collections-and-data-sets/data-sets/emergency-care-data-set-ecds/ecds-latest-update#
DCB0127	Direct Access Audiology Priority Treatment List (PTL) and Waiting Times (WT) Dataset	25 Sep 20: Confirmed as subject to continued suspension through Q3 and Q4. 14 Apr 20: Paused, resumption date likely to be 1 July.
DCB0129, DCB0160	Clinical Risk Management, both for Manufacturers and for Deployment/ Use	15 Oct 20: Confirmation from the NHS Digital Clinical Safety Group that this has returned to business as usual activity. 14 Apr 20: Organisations may defer full compliance with DCB0129 and DCB0160.
DCB0143	Quarterly Monitoring Cancelled Operations	25 Sep 20: Confirmed as subject to continued suspension through Q3 and Q4. 15 Jul 20: Resumption date pushed back to 1 October, subject to confirmation in September. 14 Apr 20: Paused, resumption date likely to be 1 July.
DCB0155	Stop Smoking Service Quarterly Monitoring Return	15 Apr 20: Paused, current quarter to be submitted alongside 20/21 quarter one data.
DCB1069	Community Services Data Set	14 Apr 20: 3-month delay to the transition to CSDS v1.5 until 1 July 2020. This will also delay migration from the Bureau Service Portal (Open Exeter) to SDCS Cloud.
DCB1520	Improving Access to Psychological Therapies Data Set	28 Jul 20: A further one month delay has been announced. Collection should now start from 1 September, with submission in October. 26 Jun 20: A further one month delay has been announced. Collection should now start from 1 August, with submission in September. 14 Apr 20: 3-month delay to the transition to IAPT v2.0 until 1 July 2020. This will also delay migration from Bureau Service Portal (Open Exeter) to SDCS Cloud.
DCB1567	National Joint Registry	14 Apr 20: With the widespread suspension of elective surgery, it is acknowledged that data will not be submitted. The British Orthopaedic Association has helpfully published some Frequently Asked Questions for patients, which they will keep updated as the coronavirus situation unfolds.
DCB1573	Mixed-Sex Accommodation	25 Sep 20: Confirmed as subject to continued suspension through Q3 and Q4. 15 Jul 20: Resumption date pushed back to 1 October, subject to confirmation in September. 14 Apr 20: Paused, resumption date likely to be 1 July.
DCB1593	Venous Thromboembolism (VTE) Risk Assessment	25 Sep 20: Confirmed as subject to continued suspension through Q3 and Q4. 15 Jul 20: Resumption date pushed back to 1 October, subject to confirmation in September. 14 Apr 20: Paused, resumption date likely to be 1 July.
DCB2010	IAPT Workforce	14 Apr 20: Paused, resumption date to be confirmed.
DCB2039	Fill Rate Indicator Return, Staffing, Nursing, Midwifery, Allied Health Professional and Care Staff	1 Jul 20: Collection has resumed, with submission from 1 August. 14 Apr 20: Paused, resumption date to be confirmed.
DCB2054	Friends and Family Test	10 Aug 20: Relaunch pushed back to November. 1 Jul 20: Aiming to relaunch in October. 14 Apr 20: All collections paused, resumption dates to be confirmed.
DCB2097	National Wheelchair Data Collection	1 Jul 20: January 2021 likely to be earliest for resumption (Q3 20/21 data). 14 Apr 20: Paused, resumption date to be confirmed.
DCB2123	Patient Level Information and Costing Systems (PLICS) Data Set - Acute	2 Jun 20: Resumption confirmed with submission window of 7 September to 13 November. 14 Apr 20: Start of annual collection deferred.
DCB2154	NHS Surplus Land Quarterly Collection	14 July 20: DHSC has requested that this collection re-start. There will be a longer submission window (3 months) and pre-population of as much data as possible, to minimise effort needed. Apr 20: Paused, resumption date (with new changes) to be confirmed.
DCB2184	Personal Health Budgets	14 Apr 20: Paused, resumption date to be confirmed.
DCB2235-04	National Diabetes Inpatient Audit (NaDIA)	14 Apr 20: Annual collection for 2020 cancelled
DCB3014	Learning Disability Transformation Indicators	14 Apr 20: Paused, resumption date to be confirmed.
DCB3019	General Practice Forward View Monitoring	28 Oct 20: This collection has now been retired, and will be replaced by DCB3128 Primary Care Monitoring Survey. 14 Apr 20: Partial collection for current reporting period (Q4) and next, removing questions about Extended Access, Alternative Setting and GP Development.
DCB3025	Monthly Situation Report – Critical Care and Urgent Cancelled Operations	25 Sep 20: Confirmed as subject to continued suspension through Q3 and Q4. 15 Jul 20: Resumption date pushed back to 1 October, subject to confirmation in September. 14 Apr 20: Paused, resumption date likely to be 1 July.
DCB3028-01	Ambulance Quality Indicators - Clinical Outcomes	15 Jul 20: Resumption date of 1 July confirmed. 14 Apr 20: Paused, resumption date likely to be 1 July.
DCB3031	Integrated Urgent Care Aggregate Data Set (IUC ADC)	14 Apr 20: Changes to the monthly collection have been suspended until a date still to be confirmed; the existing collection continues. Changes to introduce a replacement collection for the Daily 111 SitRep have been suspended. Changes to introduce a replacement collection for the Weekly 111 SitRep have been suspended.
DCB3032	Delayed Transfers of Care	25 Sep 20: Confirmed as subject to continued suspension through Q3 and Q4. 15 Jul 20: Resumption date pushed back to 1 October, subject to confirmation in September. 14 Apr 20: Paused, resumption date likely to be 1 July.
DCB3035	Dementia Assessment and Referral Return	25 Sep 20: Confirmed as subject to continued suspension through Q3 and Q4. 15 Jul 20: Resumption date pushed back to 1 October, subject to confirmation in September. 14 Apr 20: Paused, resumption date likely to be 1 July.
DCB3042	Junior Doctors - Rota Notification	16 Apr 20: Deferred, submission for April not required.
DCB3048	Workforce Disability Equality Standard	1 Jul 20: Now not cancelled and has resumed. 14 Apr 20: 2020 collection cancelled.
DCB3054	Mental Health Community Teams Activity	15 Apr 20: Paused, resumption date to be confirmed.
DCB3058	Compliance with National Data Opt-outs	14 Apr 20: Extension of conformance date to at least 30 September 2020.
DCB3066	Digital Maternity Record Standard	14 Apr 20: Extension of conformance date to 28 February 2021. Additionally, the DMRS is listed as a safety action as part of the Clinical Negligence Scheme for Trusts (CNST), the Maternity Incentive Scheme: Trust Boards confirm to NHS Resolution that a plan is in place by 30 April 2020, to fully implement Information Standards Notice DCB3066 Amd 112/2018 by November 2020. NHS Resolution has announced a pause to this Scheme and a plan now needs to be in place by 30 September 2020.
DCB3077	Medical Revalidation Annual Organisational Audit	14 Apr 20: The 19/20 audit, which should have started in April, has been cancelled.
DCB3079	Long Length of Stay Discharge Patient Tracking List	14 Apr 20: Weekly, suspended until further notice. Information will be taken from the interim COVID-19 daily collection. Missing data will not be collected.
DCB3086, DCB397	Planning/Strategic Planning	14 Apr 20: Deferred, annual start dates to be confirmed.
DCB3089 and DCB3095	Mental and Community Health staff data collections	14 Apr 20: Pause to the start of these complementary data collections, new dates to be confirmed.
DCB3094	26 Week Choice Referral to Treatment (RTT) Data	1 Sep 20: This collection has been stopped. The intention was originally that the collection would be temporary until additional data fields could be added to the Commissioning Data Sets (CDS). Events have overtaken this and there is no need for this collection to continue at this stage. 15 Jul 20: New launch date of 1 October but will be reviewed again in September. 14 Apr 20: Deferred, new launch date of 1 July.
ISB 0148	NICIP – National Interim Clinical Imaging Procedure Codes	14 Apr 20: The biannual release of new National Interim Clinical Imaging Procedure (NICIP) code set which took place on 1 April 2020 only included the NICIP-OPCS-4.9 mapping update and no changes to NICIP-SNOMED CT mappings.
SCCI1518	Sexual and Reproductive Health Activity Dataset	15 Apr 20: Deferred, to review in July 2020.
SCC2125	Hospital and Community Health Services Complaints Collection (KO41a)	14 Apr 20: Paused, to resume October 2020.
SCCI2126	General Practice (including Dental) Complaints Collection (KO41b)	14 Apr 20: 2020 annual collection cancelled.
DCB2197	Primary care Commissioning Activity Report (PCAR)	9 Jul 20: No decision as yet on whether to resume. 14 Apr 20: Annual collection, deferred until at least June 2020.

Last edited: 28 October 2020 4:05 pm