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Data Coordination Board (DCB) and coronavirus (COVID-19) activity

Formal DCB activity is paused to allow resources to be diverted to support frontline activity. However DCB continues to monitor the impact of coronavirus (COVID-19) on existing approved standards and collections.

Data Coordination Board activity, April to July 2020

DCB activity has been paused to allow the concentration of resources on frontline activity. DCB has approved this statement about the approval of new items over the next four months (April to July):

  • the April DCB meeting takes place as normal. However only essential items will be allowed to progress for immediate implementation and there will be potential for subsequent postponement.
  • no new information standards or data collections will be progressed for approval until August (and this may be extended).
  •  approval for changes will only be progressed where the Sponsor/SRO can clearly demonstrate a critical impact if these do not proceed.

This is to ensure that DCB is not approving any item which could adversely impact the frontline delivery of services during the period of the pandemic.

All COVID-19 data requests are being managed through a single process led by NHSX and excluded from the above process. Questions about COVID-19 data collections, including access requests, should be sent to NHSX: COVID-19datasharing@nhsx.nhs.uk

Known changes to national information standards and data collections, as at 2 June 2020

The Data Coordination Board has been made aware of changes to approved standards and collections, to:

  •  pause the submission of data
  •  extend conformance dates
  •  issue advisory guidance.

DCB is wholly supportive of these changes, which are listed in the table below. This information is subject to change on a daily basis (the date added to the list is shown in the end column). Additional review is also being undertaken to identify further collections that may potentially be paused.

Note that DCB0103-01 was added to this list in error. It has been confirmed that the Diagnostics Waiting Times and Activity Monthly Return should still be submitted.

If you have any questions about the content below, please contact the DCB publication team, in the first instance, by email: standards.assurance@nhs.net

COVID-19 related changes to approved standards and collections
DCB Identifier Title Impact Date added 
DCB3099 Sugar Sweetened Beverages Data Collection This new collection has a delayed start date. 12-05-2020

DCB1521

Cancer Outcomes and Services Data Set (COSD)

7 May 20: After discussions with the Private Healthcare Information Network (PHIN), Public Health England has produced a “lite” version of  COSD, aimed primarily at first time submitters of the data among private providers of cancer services. This is in direct response to COVID-19 and the consequential restrictions on NHS organisations, including their ability to care for and treat cancer patients, leading to more demand on our private providers.

Enquiries about this can be sent to the COSD helpdesk: COSD@phe.gov.uk

 

14 Apr 20: 3-month delay to implementation of version 9.0, so that full conformance is now 1 September (November’s data upload). Subject to ongoing review.

07-05-2020

 

DCB3102 Cancer Quality of Life Metric Survey This new collection has a delayed start date. 28-04-2020
DCB2050, 2212, 3002, 3003 Contract Monitoring  set of standards

Aggregate and Patient Level: Flow paused but collection should continue for retrospective submission.

Devices: Trusts must submit where they have experienced excessive high cost tariff excluded device usage.

Drugs: This must be submitted as usual.

 

28-04-2020
DCB2239 CQUIN Consolidated Data Collection As CQUIN has been suspended until at least July, there is no need for data collection within this period. 28-04-2020

DCB3091
Plastics Reduction Pledge Paused until July 2020. 28-04-2020
DCB3007 Programme Budgeting The annual collection for 19/20 has been cancelled. 28-04-2020
DCB3080 Spend Comparison Both Purchase Order and Accounts Payable collections are continuing. The PO collection (3080-01) moves to weekly collection from 5 May and introduces 3 new data items. 28-04-2020
SCCI2163 Weekly Diagnostic Activity Collection Paused until at leat 1 July. 28-04-2020

DCB0034

SNOMED CT

The 1 April 2020 biannual release of SNOMED-CT was replaced by a small patch release to add COVID-19 content only.

14-04-2020

DCB0086

Data Security and Protection Toolkit

The deadline for submission of the 2019-20 toolkit has been pushed back to 30 September 2020.

The specification for the 2020-21 toolkit has been published but it is not intended that submitting organisations start this before 1 October 2020.

14-04-2020

DCB0090

Health and Care Organisation Reference Data

Delay to the introduction of planned new ANANA format organisation codes.

14-04-2020

DCB0092-2062

Emergency Care Data Set

 

 

Guidance issued on how to code COVID-19 in ECDS: https://digital.nhs.uk/data-and-information/data-collections-and-data-sets/data-sets/emergency-care-data-set-ecds/ecds-latest-update#

14-04-2020

DCB0127

Direct Access Audiology Priority Treatment List (PTL) and Waiting Times (WT) Dataset

Paused, resumption date likely to be 1 July.

14-04-2020
DCB0129, DCB0160 Clinical Risk Management, both for Manufacturers and for Deployment/ Use

Organisations may defer full compliance with DCB0129 and DCB0160.  It is expected that the fundamental principles of the standard will be adhered to during this period and that organisations will work towards demonstrable compliance within 3-6 months of commencement of the pandemic (11 March 2020).  It is recommended that organisations continue to follow and evidence Clinical Risk Management principles and that the Compliance Assessment Template is used to manage and track compliance.  

This derogation does not apply to those organisations engaged in assurance activities with NHS Digital; specific arrangements will be in place to support such activities. 

14-04-2020

DCB0143

Quarterly Monitoring Cancelled Operations

Paused, resumption date likely to be 1 July.

14-04-2020
DCB0155 Stop Smoking Service Quarterly Monitoring Return Paused, current quarter to be submitted alongside 20/21 quarter one data. 15-04-2020

DCB1069

Community Services Data Set

3-month delay to the transition to CSDS v1.5 until 1 July 2020. This will also delay migration from the Bureau Service Portal (Open Exeter) to SDCS Cloud. 

14-04-2020

DCB1520

Improving Access to Psychological Data Set

3-month delay to the transition to IAPT v2.0 until 1 July 2020. This will also delay migration from Bureau Service Portal (Open Exeter) to SDCS Cloud.

14-04-2020

DCB1521

Cancer Outcomes and Services Data Set

3-month delay to implementation of version 9.0, so that full conformance is now 1 September (November’s data upload). Subject to ongoing review.

14-04-2020

DCB1567

National Joint Registry

With the widespread suspension of elective surgery, it is acknowledged that data will not be submitted. The British Orthopaedic Association has helpfully published some Frequently Asked Questions for patients, which they will keep updated as the coronavirus situation unfolds. 14-04-2020

DCB1573

Mixed-Sex Accommodation

Paused, resumption date likely to be 1 July.

14-04-2020

DCB1593

Venous Thromboembolism (VTE) Risk Assessment

Paused, resumption date likely to be 1 July.

14-04-2020

DCB2010

IAPT Workforce

Paused, resumption date to be confirmed.

14-04-2020
DCB2039 Fill Rate Indicator Return, Staffing, Nursing, Midwifery, Allied Health Professional and Care Staff Paused, resumption date to be confirmed. 14-04-2020

DCB2054

Friends and Family Test

All collections paused, resumption dates to be confirmed.

14-04-2020

DCB2097

National Wheelchair Data Collection

Paused, resumption date to be confirmed.

14-04-2020

DCB2123

Patient Level Information and Costing Systems (PLICS) Data Set - Acute

Start of annual collection deferred, until 9 September, and will run to 13 November

14-04-2020 (02-06-2020)

DCB2154                   

NHS Surplus Land Quarterly Collection

Paused, resumption date (with new changes) to be confirmed.

14-04-2020

DCB2184

Personal Health Budgets

Paused, resumption date to be confirmed.

14-04-2020

DCB2235-04

National Diabetes Inpatient Audit (NaDIA)

Annual collection for 2020 cancelled

14-04-2020

DCB3014

Learning Disability Transformation Indicators

Paused, resumption date to be confirmed.

14-04-2020

DCB3019

General Practice Forward View Monitoring

Partial collection for current reporting period (Q4) and next, removing questions about Extended Access, Alternative Setting and GP Development.

14-04-2020

DCB3025

Monthly Situation Report – Critical Care and Urgent Cancelled Operations

Paused, resumption date likely to be 1 July.

14-04-2020

DCB3028-01

 

Ambulance Quality Indicators - Clinical Outcomes

Paused, resumption date likely to be 1 July.

14-04-2020

DCB3031 

Integrated Urgent Care Aggregate Data Set (IUC ADC)

Changes to the monthly collection have been suspended until a date still to be confirmed; the existing collection continues.

Changes to introduce a replacement collection for the Daily 111 SitRep have been suspended.

Changes to introduce a replacement collection for the Weekly 111 SitRep have been suspended.

14-04-2020

DCB3032

Delayed Transfers of Care

Paused, resumption date likely to be 1 July.

14-04-2020

DCB3035

Dementia Assessment and Referral Return

Paused, resumption date likely to be 1 July.

14-04-2020
DCB3042 Junior Doctors - Rota Notification Deferred, submission for April not required. 16-04-2020

DCB3048

Workforce Disability Equality Standard

2020 collection cancelled.

14-04-2020
DCB3054 Mental Health Community Teams Activity Paused, resumption date to be confirmed. 15-04-2020

DCB3058      

 

Compliance with National Data Opt-outs

Extension of conformance date to at least 30 September 2020.

14-04-2020

DCB3066

Digital Maternity Record Standard

Extension of conformance date to 28 February 2021.

Additionally, the DMRS is listed as a safety action as part of the Clinical Negligence Scheme for Trusts (CNST), the Maternity Incentive Scheme:

  • Trust Boards confirm to NHS Resolution that a plan is in place by 30 April 2020, to fully implement Information Standards Notice DCB3066 Amd 112/2018 by November 2020.

NHS Resolution has announced a pause to this Scheme and a plan now needs to be in place by 30 September 2020.

14-04-2020
DCB3077 Medical Revalidation Annual Organisational Audit The 19/20 audit, which should have started in April, has been cancelled. 21-04-2020
DCB3079 Long Length of Stay Discharge Patient Tracking List  Weekly, suspended until further notice. Information will be taken from the interim COVID-19 daily collection. 14-04-2020

DCB3086, DCB397

Planning/Strategic Planning

Deferred, annual start dates to be confirmed.

14-04-2020

DCB3089 and DCB3095

Mental and Community Health staff data collections

Pause to the start of these complementary data collections, new dates to be confirmed.

14-04-2020

DCB3094

26 Week Choice Referral to Treatment (RTT) provider collection

Deferred, new launch date of 1 July.

14-04-2020

ISB 0148

NICIP – National Interim Clinical Imaging Procedure Codes

The biannual release of new National Interim Clinical Imaging Procedure (NICIP) code set which took place on 1 April 2020 only included the NICIP-OPCS-4.9 mapping update and no changes to NICIP-SNOMED CT mappings.

14-04-2020
SCCI1518 Sexual and Reproductive Health Activity Dataset Deferred, to review in July 2020. 15-04-2020

SCC2125

Hospital and Community Health Services Complaints Collection (KO41a)

Paused, to resume October 2020.

14-04-2020

SCCI2126

General Practice (including Dental) Complaints Collection (KO41b)

2020 annual collection cancelled.

14-04-2020

DCB2197

Primary care Commissioning Activity Report (PCAR)

Annual collection, deferred until at least June 2020.

14-04-2020

 

Last edited: 2 June 2020 2:44 pm