SERVICE REQUEST IDENTIFIER (ServiceRequestId): This is a mandatory field so cannot be left blank. This is a code made up of letters/numbers/characters that uniquely identifies a referral. A patient can have multiple referrals, and a referral can have multiple care contacts.
See unique identifiers for more information on unique IDs.
LOCAL PATIENT IDENTIFIER (EXTENDED) (LocalPatientId): This is a mandatory field so cannot be left blank. It must match a LocalPatientId given in MHS001MPI. This tells us which patient has had this referral.
ORGANISATION IDENTIFIER (CODE OF COMMISSIONER) (OrgIDComm): This is a mandatory field so cannot be left blank. This is the code of the organisation commissioning the service for this patient. This is likely to be a Clinical Commissioning Group (CCG). Organisation codes can be found by searching the ODS Portal or a full list can be downloaded from ODS data downloads.
REFERRAL REQUEST RECEIVED DATE (ReferralRequestReceivedDate): This is a mandatory field so cannot be left blank. This is the date the referral request was received by your organisation. It is the start date of the referral. It can be before the reporting period if the referral is still open. It cannot be after the reporting period.
REFERRAL REQUEST RECEIVED TIME (ReferralRequestReceivedTime): This is the time the referral request was received. You only need to fill this in if it is an ‘urgent’ priority referral into a service with target waiting times measured in hours, such as rapid response teams or urgent care.
SOURCE OF REFERRAL FOR MENTAL HEALTH SERVICES DATA SET (SourceOfReferralMH): This is where the referral came from. It takes only a set selection of codes that mean certain things in the MHSDS, which are listed in the Technical Output Specification.
CLINICAL RESPONSE PRIORITY TYPE (ClinRespPriorityType): This is the clinical response priority of the referral. It takes only a set selection of codes that mean certain things in the MHSDS, which are listed in the Technical Output Specification.
PRIMARY REASON FOR REFERRAL (MENTAL HEALTH) (PrimReasonReferralMH): This is the main reason a patient was referred for treatment. It takes only a set selection of codes that mean certain things in the MHSDS, which are listed in the Technical Output Specification. If there is more than one reason for referral, you can report these in the table MHS103 Other Reason for Referral (MHS103OtherReasonReferral).
REASON FOR OUT OF AREA REFERRAL (ADULT ACUTE MENTAL HEALTH) (ReasonOAT): If you have received a patient from out of the usual area covered by your organisation, you must submit this field. It is very important for reporting on Out of Area Placements (OAPs), which are closely monitored. It takes only a set selection of codes that mean certain things in the MHSDS, which are listed in the Technical Output Specification. For more information on how to report OAPs, see key measures.
SERVICE DISCHARGE DATE (ServDischDate): This is the end date of the referral and must be provided for any referrals ending in the reporting period. Discharge occurs once all services and teams have finished treating the patient for this specific referral.
All other fields in this table can be left blank, but for more information on whether you may need to submit them, see the User Guide and Technical Output Specification.