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How do I submit data to the Mental Health Services Data Set?

Find out how to submit data to the Mental Health Services Data Set, including information for suppliers and providers, along with submission deadlines.

2018/19 data should still be submitted via the Bureau Service Portal using the MHSDS v3.0 Intermediate Database (IDB). March 2019 refresh data can be submitted between 2 May 2019 and 23 May 2019.

 

April 2019 data and all subsequent 2019/20 data should be uploaded via the new Strategic Data Collection Service (SDCS) cloud using the MHSDS v4.0 IDB. April 2019 primary data can be submitted between 2 May 2019 and 23 May 2019. April 2019 refresh data can be submitted between 1 June 2019 and 20 June 2019.

Who should submit data to the Mental Health Services Data Set (MHSDS)?

The MHSDS applies to all service providers and organisations that provide specialist secondary mental health, learning disabilities and autism spectrum disorder services.

How do I implement the data set?

The MHSDS defines an output standard; it does not represent a definitive list of data items and values which may need to be captured locally for care delivery, merely a subset of data requiring local extraction for central submission for analysis purposes. Service Providers have the flexibility to adopt any local data collection process or system which is able to collect and output the data as described in the data set specification. The type of service delivery locally will determine the data collected and so able to be submitted centrally. For example providers not delivering outpatient services will not be able to submit outpatient data.

The data set is not a patient care record but is based on clinical and operational information. Providers should therefore look to re-use their clinical and operational systems to extract MHSDS data.

Read more about the implementation of the data set in the Implementation Guidance.

What do service providers need to do?

Mental health, learning disabilities and autism spectrum disorder services that are either mandated, or opt, to flow data must be fully conformant with the standard. Submission of the data set is guided by the data set scope, which describes for instance the client age group, services received and funding streams which require submission. Providers must give full consideration to the scope of the data set to ensure complete representation of the services delivered to be included in the data set.

What do suppliers of IT systems need to do?

Suppliers of mental health, learning disability and autism spectrum disorder service IT systems should ensure that provider systems are able to capture and/or derive the data items defined in the MHSDS. Provider systems should be able to generate extracts which comply with MHSDS and BSP submission requirements.  

How do I register to submit data to the MHSDS?

Service providers must submit MHSDS data via the Strategic Data Collection Service (SDCS) using a registered account.

Read more about how to submit data via the SDCS in the Registration and User Guide.

Please note the following guidance which specifically focuses on the steps that must be in place in order for an organisation to be ready to submit the MHSDS to NHS Digital via the Strategic Data Collection Service (SDCS).

How to submit to the MHSDS

What are the submission dates?

MHSDS data is required to be submitted monthly, the 2019-20 financial year timetable is included below. Data for 2019-20 should be submitted using the MHSDS IDB for v4.0.

May primary data can be submitted in the June submission window. May refresh data can be submitted in the July submission window which will be available from Friday 5 July to Sunday 21 July 2019.

MHSDS Submission Windows 1920 v2

MHSDS Intermediate Database

For any final refresh MHSDS v3.0 submissions, the latest copy can be requested from NHS Digital's contact centre. Please send an email to enquiries@nhsdigital.nhs.uk with 'MHSDS IDB' in the subject line.

Please note that the most recent version of the IDB for v4.0 of the MHSDS has now been published and is available to download via the NHS Digital TRUD (Technology Reference Data Update Distribution) webpages only. The XML extracts will be available in the coming weeks.

If you are not already registered on TRUD, you can register via the link on the TRUD homepage. Once registered, the IDB is located via the ‘Data Set Development Services Tools’ link and new users will need to click on ‘licences’ which will enable a ‘download’ link to open.

How do I get more information about submissions?

Guidance for providers experiencing challenges in submitting data is Information for Providers Experiencing Data Set Submission Challenges.

As MHSDS is moving to a new internet facing submission method from the April 2019 reporting period, we have provided further information to providers experiencing dataset submission challenges.

If you require any operational support using SDCS cloud, please contact the National Service Desk 0300 303 5035 or ssd.nationalservicedesk@nhs.net.

If you have a general enquiry about Mental Health or Maternity data sets, please email our Contact Centre on enquiries@nhsdigital.nhs.uk or telephone us on 0300 303 5678.

You can also find out more by visiting and bookmarking the SDCS Cloud webpage.

How do I view the data?

Providers and commissioners can download record level extracts of their own MHSDS data by logging into the Bureau Service Portal.

Read more about how to access MHSDS data.

Related pages

  1. internal

    Mental Health Services Data Set

    The Mental Health Services Data Set (MHSDS) contains record-level data about the care of children, young people and adults who are in contact with mental health, learning disabilities or autism spectrum disorder services.

  2. internal

    Mental Health Services Monthly Statistics

    This monthly statistical release makes available the most recent MHSDS data from January 2016 onwards and replaces the Monthly MHLDS Reports (last published in February). The release provides the most up to date information available about care given to users of NHS funded secondary mental health, learning disability and autism services for all ages in England.

  3. internal

    Mental health data hub

    The Mental Health Data Hub is a collection of interactive dashboards and useful links covering mental health data in England.

Last edited: 10 July 2019 1:46 pm