Manage site details

When you are setting up your vaccination site, you need to enter the relevant site attributes so that people who are booking vaccination appointments can choose a site that meets their accessibility needs and transport requirements.

The information you add here will be made available through the National Booking Service (NBS).

To view a site in Q-Flow, you must ensure that you are in the correct site profile.

Go to the left ribbon User > Work Profile, select your site from the drop-down list and click update.

Go back to User view and check that your ‘Current Unit’ displays the site that you require and you can proceed with set up.

Go to Administration > Organisation > Organisation Tree and click the name of the site on the left.

This will open the unit screen for your vaccination site.  

Here you can check the name of your vaccination site in the Name field and the address of the vaccination site in the Address field. This is how your site name and address will appear on the public-facing booking website.

Any changes to site name or address should be requested with regional contacts.

The ODS code of the vaccination site is in the External Reference field. You can check the ODS code for your centre in the ODS portal using your site postcode.

1. Select Design > Content > Content Management.

This opens the Content Management screen.

1. To edit an age attribute (Allow5to11, Allow12to15,  Allow16to17, AllowOver18) click on the edit button (directly to the left of the drop down, highlighted in red above) and a drop-down will appear in the Value field.

2. A pop-up will appear when you change the value from False to True Select Agree if the correct process has been followed or Disagree to back out of the change. 

3. A pop-up will also appear if you change the value from TRUE to FALSE. Select Agree if you want to proceed and Disagree to back out of the change.

4. You will see a red sun logo appear next to the Save button in the top right-hand corner, to show you have made changes.

5. Click Save. A green tick will appear indicating that the attribute is now offered by your site.

1. You need to check the list of other attributes for your vaccination site and set them to True in Q-Flow if they will be available at your site.

2. To edit an Attribute, click on the edit button and a drop-down will appear in the Value field

3. Select True from the drop-down to set the Attribute to True. You will see a red sun logo appear next to the Save button in the top right-hand corner, to show you have made changes.

4. Click Save. A green tick will appear indicating that the attribute is now offered by your site.

5. Repeat this for all the other transport and accessibility attributes that you need to change for your site.

You need to check the latitude and longitude for your site, as this will be used to tell people booking appointments how far the site is from their address.

1. You can use the following websites to find the latitude and longitude coordinates for your site's postcode (other websites are available if you have a preference):

• Streetmap
• Latitude and Longitude Finder
• Free Map Tools

2. If these need to be changed  update the coordinates in the latitude and or longitude value field. 

3. Click Save at the top right to save your changes.

To turn your site online, change the Online attribute from False to True (note that this may take up to six hours to go live initially). This publishes the appointment availability you have created and allows members of the public to book appointments at your site.