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Profile Information Management System (PIMS)


Why and how we process your data in the Profile Information Management System (PIMS), and your rights.

Controller NHS Digital
How we use the information (processing activities)

The Profile Information Management System (PIMS) is used by staff working within dental practices, general practices, pharmacies, opticians, NHS Trusts and social care providers to enter service information on NHS.UK. PIMs information is displayed on the NHS.UK website and syndicated to third parties. To get editing rights to their profiles, staff members can contact the NHS.UK service desk to become PIMS profile editors, but will need to provide their name, email address, organisation and job title.

Does this contain sensitive (special category) data such as health information? Yes
Who are recipients of this data?


Is data transferred outside the UK? No
How long the data is kept 3 years minimum after no longer required
Our lawful basis for holding this data Legal obligation
Your rights
  • Tick Be informed
  • Tick Get access to it
  • Tick Rectify or change it
  • Cross Erase or remove it
  • Tick Restrict or stop processing it
  • Cross Move, copy or transfer it
  • Cross Object to it being processed or used
  • Cross Know if a decision was made by a computer rather than a person
How can you withdraw your consent?

Consent not the basis for processing

Is the data subject to decisions made solely by computers? (automated decision making) No
Where does this data come from? Not required
The legal basis for collecting this data

Legal obligation (Direction) and management of health and social care systems