We have detected that you are using Internet Explorer to visit this website. Internet Explorer is now being phased out by Microsoft. As a result, NHS Digital no longer supports any version of Internet Explorer for our web-based products, as it involves considerable extra effort and expense, which cannot be justified from public funds. Some features on this site will not work. You should use a modern browser such as Edge, Chrome, Firefox, or Safari. If you have difficulty installing or accessing a different browser, contact your IT support team.
Records for persons entering England or Wales from Northern Ireland: GDPR information
Why and how we process your data in the National Registration / National Health Manual Records for persons entering England or Wales from Northern Ireland and your rights.
|How we use the information (processing activities)||
Holding this list so that records can be traced and verified when queries are resolved about data held in the Personal Demographics Service (PDS) and to process National Back Office (NBO) tracing requests.
|Does this contain sensitive (special category) data such as health information?||No|
|Who are recipients of this data?||
|Is data transferred outside the UK?||No|
|How long the data is kept||20 years minimum from no longer required|
|Our lawful basis for holding this data||Legal obligation|
|How can you withdraw your consent?||
Consent not the basis for processing
|Is the data subject to decisions made solely by computers? (automated decision making)||No|
|Where does this data come from?||National Registration Offices, Health Authorities, General Register Office.|
|The legal basis for collecting this data||
Legal obligation (Commencement Order)
Where NHS Digital uses this data
The National Back Office (NBO) provides a national data quality service. It's responsible for the management of NHS Numbers and PDS records, investigation and resolution of data quality incidents on Personal Demographics Service (PDS) demographic records, and the provision of a Tracing Service to approved organisations.