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Estates and Facilities Management (EFM) extranet data: GDPR information
Why and how we process your data in the Estates and Facilities Management (EFM) extranet, and your rights.
|How we use the information (processing activities)||To get a user account to access the system, users need to submit their name, email address, organisation and phone number during registration. This can be via email, telephone or when specific points of contact are being updated. Their registration to EFM allows them to submit data, view and run reports for a range of different Estates and Facilities related data collections, including Estates Return Information Collection (ERIC), Patient-led assessments of the care environment (PLACE) and the Surplus Land Collection. Internet Protocol (IP) address information and website cookies are captured as part of the functioning of the system, to ensure it delivers the correct functionality for the individual user.|
|Does this contain sensitive (special category) data such as health information?||No|
|Who are recipients of this data?||
|Is data transferred outside the UK?||No|
|How long the data is kept||8 years minimum after no longer required|
|Our lawful basis for holding this data||Public task|
|How can you withdraw your consent?||
Yes - via designated Mailbox
|Is the data subject to decisions made solely by computers? (automated decision making)||No|
|Where does this data come from?||Data subject|
|The legal basis for collecting this data||
Public task and Health and Social Care Act (2012) – General Powers