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Display Screen Equipment Assessment Service: GDPR information


Display Screen Equipment Assessment Service managed by HR for staff.

Controller NHS Digital
How we use the information (processing activities)

The purpose of the Display Screen Equipment Assessment Service: upon request from the Workplace Adjustments team and with the employee’s consent, the supplier will conduct Display Screen Equipment assessments for employees to comply with the Display Screen Equipment Regulations 1992 for the purposes of providing advice to the employee and the organisation in order to prevent injuries associated with computer use.

Does this contain sensitive (special category) data such as health information? Yes
Who are recipients of this data?

NHS Digital for administration and supplier for service delivery purposes

Is data transferred outside the UK? This data is not transferred out of the UK
How long the data is kept Data is retained for 8 years. The Supplier will delete all data held when the contract ends.
Our lawful basis for holding this data Legal obligation
Your rights
  • Tick Be informed
  • Tick Get access to it
  • Tick Rectify or change it
  • Cross Erase or remove it
  • Tick Restrict or stop processing it
  • Cross Move, copy or transfer it
  • Cross Object to it being processed or used
  • Cross Know if a decision was made by a computer rather than a person
How can you withdraw your consent?

To discuss your rights on withdrawing consent or opting out of the data you can email our customer service centre or call us on 0300 303 5678.

Is the data subject to decisions made solely by computers? (automated decision making) No
Where does this data come from? Staff
The legal basis for collecting this data

Health and Social Care Act 2012 – Schedule 18, part 10 (1) “General Powers”
Data Protection Act 2018 / General Data Protection Regulation (GDPR), GDPR Article 6 (1c) – Legal obligation
GDPR Article 9(2)(h) - the management
And Schedule 1, Part 1, paragraph 2 - health or social care purposes.