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IGARD declarations of Interest

The IGARD declarations of interest provides information about IGARD members including any declarations or conflicts of interest it also includes pecuniary (business and financial interests), personal interests and relevant interests of partner, close family members or close associates (as applicable).

IGARD aims to ensure that the integrity and independence of IGARD is maintained at all times, supporting confidence in IGARD decisions, and that there are the highest standards of personal and professional integrity. IGARD should be transparent, ethical, accountable, and all individuals remain beyond suspicion.  This policy supplements the IGARD Terms of Reference and will form part of IGARD's standing operating procedures.  

Scope

The policy on conflicts of individuals’ interests shall be applied

  • in any meeting which takes place in the course of the IGARD business
  • in all written material created, and / or communicated, in the course of the IGARD business (whether such material is electronically transmitted or not)
  • in any other work undertaken for or on behalf of the IGARD
  • to related areas of knowledge of other activities that may impact on the IGARD processes

For the purposes of this policy, an “Interest” is considered to be a clear and substantial quality, subject or activity that a third party, knowing the facts of the situation, may reasonably think is of influence to the individual.


Policy

Background

Individuals who believe that their circumstances may give rise to a potential conflict of interest are required to declare this in order to preserve the integrity of the IGARD and its process. Exceptionally, they may need to withdraw from the consideration of applications from that particular applicant. Members are not recruited to represent their organisation or employer, but for their personal expertise and knowledge. Given expert membership and the national role of the meeting it is probable that, from time to time, individual Members will have interests, and perceived interests, in the outcome of IGARD business. The purpose of this is to mitigate any conflict, or perception of conflict, and to ensure public and stakeholder confidence that impartial and independent advice is provided.


Principles

The following guidelines should assist individuals in their assessment and understanding of conflict situations:

1. Individuals shall declare any conflicts of interest he / she have in any item submitted to the Committee for consideration.

2. All IGARD meetings will include an agenda item which invites individuals to declare interests.

3. Point 2 above notwithstanding, it is the responsibility of all individuals covered by the policy to ensure that they notify IGARD Chair and Secretariat of any conflicts of interest, whether prompted to do so or not. This is because the individual may be absent from any or all meetings at which such an Interest is discussed.

4. Declarations of conflicts of interest at IGARD meetings shall be clearly recorded in the minutes of that meeting and the register below updated accordingly.

5. Individuals declaring conflicts of interests are normally permitted to stay in the room whilst an item giving rise to conflict is being addressed. The decisions as to whether the individual may stay in the room and contribute to discussion are at the discretion of the Chair or Lead of the meeting in question.

6. At IGARD meetings, individuals shall not Chair or lead discussion on items in respect of which they have declared an Interest.

7. Individuals shall not be permitted to vote on items in which they have declared an Interest and may be asked to leave the room during any voting process at the discretion of the Chair.

8. Individuals shall not misuse their position or the information acquired in the course of their IGARD duties to further interests not concerned with their IGARD role, or to publicly challenge the approaches of IGARD and the organisations it works with,

9. Individuals shall not use their membership of / participation in IGARD in the promotion of commercial products or services.

10. Exceptionally, and only in the interests of the IGARD’s public integrity, the Chair of IGARD may need to clarify why an individual has not declared an interest previously anticipated.

11. The Conflict of Interest register will be reviewed annually at IGARD or at any time when a new Member(s) joins or Member(s) leaves IGARD and updated by the Secretariat team.


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Further information

Last edited: 30 June 2021 10:44 am