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Requirements specification: Talent Insights (Board Vacancies and Commercial Spend Collections)

This specification sets out the requirements for Talent Insights (Board Vacancies and Commercial Spend Collections) and should be read alongside the Talent Insights (Board Vacancies and Commercial Spend Collections) Directions 2021 issued by NHS England. 

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Requirements specification: Talent Insights (Board Vacancies and Commercial Spend Collections)


Summary

This specification sets out the requirements for Talent Insights (Board Vacancies and Commercial Spend Collections) and should be read alongside the Talent Insights (Board Vacancies and Commercial Spend Collections) Directions 2021 issued by NHS England. 


Purpose of data collection

Data on NHS provider and CCG board level vacancies and commercial spend was collected three times a year by the Regional Talent Boards (RTB) since 2018 but the collection mechanism being used was inefficient and expensive. From April 2020, responsibility for this collection transferred to the Talent Insights function within the People Directorate within NHS England and NHS Improvement (NHSE/I).

NHSE/I has commissioned NHS Digital to develop and operate a quarterly collection to obtain the board level vacancies (executive director, non-executive director and chair level) and commercial spend data from NHS Providers and CCGs. Integrated Care Systems (ICS), and Sustainability and Transformation Partnerships (STP) will also be required to submit the data from the financial year 2022/23. It is intended that the move to NHS Digital will reduce burden on submitters, provide increased scope for validation, and therefore improve data quality.

NHS Digital will collate the information from the Board Vacancies and Commercial Spend collection and disseminate this to NHSE/I which will support: Identification of trends and insights over time e.g. persistent challenges experienced when appointing to certain types of post, regional variation etc. Annual commercial spend data helps identify changes in board level vacancies, including variation in spend on advertising in the last financial year.

Better visibility of their demand and supply of board level roles across Trusts, CCGs, STPs and ICSs in England. This will enable NHSE/I to understand both the short and long-term workforce needs at a regional, system and national level and to better understand the talent pool within the NHS.

Talent Insights will be combining the findings of this collection, alongside the data collected from their Board Diversity survey to assist NHSE/I’s action in the We Are the NHS: People Plan 2020/211 (page 30) to create a set of competency frameworks for every board-level position across NHS Trusts and CCGs

Strategic demand and supply decisions on board level appointments, reduces vacancy levels and costs, especially in challenged trusts and systems.

NHSE/I to deliver on actions contained in the NHS Long-Term Plan and the We Are the NHS: People Plan 2020/21. This includes improving the leadership culture by supporting organisations in the recruitment, development and retain of the best and most diverse executive directors and board members.

Talent Insight’s strategic objective to develop one single, efficient, cost effective and flexible data collection service for all Talent Insight’s workstreams at Executive Director, Non-Executive Director, and Chair-level in line with the NHS Long Term Plan and NHS Interim People Plan and the We Are the NHS: People Plan 2020/21.


Data collection

Scope 

The scope of the collection is England only.

Source 

Data will be collected from all NHS Providers and Clinical Commissioning Groups (CCG’s) to whom NHS Digital has issued a Data Provision Notice (DPN) by virtue of section 259 of the Health and Social Care Act 2012 (“the 2012 Act”). The collection will be extended to include Integrated Care Systems (ICS), and Sustainability and Transformation Partnerships (STP) from the financial year 2022/23.

Category

The information to be submitted is data at aggregate level, as set out in Annex A.

Frequency 

This is a quarterly collection. The first collection will commence on 21 July 2021.


Analysis

Internal processing

NHS Digital will validate the data collected and prepare it for dissemination to NHS England.

Data linkage

There is no data linkage required


Consultation

In accordance with section 258 of the 2012 Act, NHS Digital has consulted with

  • NHS England as the directing organisation and an end recipient of the Board Vacancies and Commercial Spend data, have and will on an ongoing basis be consulted on the Specification, form, and period for the collection.
  • The Data Alliance Partnership Board (DAPB) in the development of DAPB4009 Board Vacancies and Commercial Spend Standard.
  • A full consultation on the proposed changes and a burden assessment has taken place with key stakeholders. Eighteen stakeholders provided feedback and highlighted the expected benefits in terms of reduced cost to NHSE/I and a more efficient submission process for providers and CCGs. The stakeholder groups included a range of NHS Trusts and CCGs.

Dissemination/Sharing

Regular Dissemination/Sharing

Data will be shared with the organisation that provided it for data quality and validation purposes.

Aggregate data will be disseminated to analysts at NHSE/I via NHS Digital’s Secure Electronic File Transfer (SEFT) Solution.

NHSE/I will share reports and findings from the data with National Talent Board (NTB), regional talent boards, heads of talent and relevant teams within the People Directorate and Executive team at NHSE/I.

Data Access Request Service (DARS)

Data will not be disseminated via DARS.


Publication

Data to be published

NHS Digital is directed to not publish the information collected.

NHSE/I intend to create a new dashboard to publish reports and make data available via NHS Futures.

Data prohibited from being published

NHS Digital is directed to not publish the information collected.


System delivery function

No new systems are being developed as the data will be collected using NHS Digital’s Strategic Data Collection Service (SDCS). Collected data will be loaded into NHS Digital’s Data Management Environment (DME) where all subsequent processing will take place.


Change control process

Changes to this Specification will be managed in conjunction with NHS England to ensure that any changes are within scope of the Talent Insights (Board Vacancies and Commercial Spend Collections) Directions 2021.


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Last edited: 2 August 2021 4:54 pm